D. HANGING INDENTED STYLE: Similar to Modified Block style but the first line of the paragraph is left justified and the rest of the lines are indented five (5) spaces .

Name of the Company
Unit/Floor, Name of Building Heading/Return address
Street Number Name of Street single space
Area/District, City/ Province Zip Code
Country (for international mails only)
Tel. #
Fax #
Website, if any
Complete current date (mm-dd-yyyy) U.S. based format, month not abbreviated.
Courtesy title First / Last Name ( Mr., Ms., Mrs. Atty., Dr., Engr. etc.
Professional title/ Position ( Head, Accounting Dept. / Manager / CFO/ CEO, etc.) recipient of the letter
Name of the Company return address
Unit/Floor, Name of Building single space
Street Number Name of Street
Area/District, City/ Province Zip Code
Attention line: if name of addressee is unknown; otherwise, omit.
Subject line: a summary or précis of the body of letter.
Salutation: Dear Courtesy title Last Name: punctuation mark used colon, left justified
Body of the letter: left justified, single space within the paragraph; double space between paragraphs
First paragraph is a brief introductory section that identifies the writer, his purpose for writing and the main point of the message.
Second paragraph, contains background information and supporting details about the message. Make key information easily accessible using bullets, lists and/or headings.
Third paragraph sums up the message and requests some type of action.
Complimentary close, punctuation mark used is comma.
Signature block 3-4 spaces
Handwritten signature
Writer’s first name / last name ( No courtesy title)
Position/ Professional title
Contact No. if applicable
Reference initials – initials of the sender (in capital letters and typist is lower case letter, Ex, MGM/lcy
Enclosure if any (brochure, price list, catalogue, poster, billing notice )
Copy line : CC / BCC (if needed)
Attachment (if the letter is computer generated and sent by internet) Replaces the enclosure.
Name of the Company
Unit/Floor, Name of Building Heading/Return address
Street Number Name of Street single space
Area/District, City/ Province Zip Code
Country (for international mails only)
Tel. # Fax #
Website, if any
Complete current date (mm-dd-yyyy)
Courtesy title First / Last Name ( Mr., Ms., Mrs. Atty., Dr., Engr. etc.
Professional title/ Position ( Head, Accounting Dept. / Manager / CFO/ CEO, etc.) recipient of the letter
Name of the Company return address
Unit/Floor, Name of Building single space
Street Number Name of Street
Area/District, City/ Province Zip Code
Attention line: if name of addressee is unknown; otherwise, omit.
Subject line: a summary or précis of the body of letter.
Salutation: Dear Courtesy title Last Name: punctuation mark used colon, left justified
Body of the letter: left justified, single space within the paragraph; double space between paragraphs
First paragraph is a brief introductory section that identifies the writer, his purpose for writing and the main point of the message.
Second paragraph, contains background information and supporting details about the message. Make key information easily accessible using bullets, lists and/or headings.
Third paragraph sums up the message and requests some type of action.
Complimentary close, punctuation mark used is comma
Signature block 3-4 spaces
Handwritten signature
Writer’s first name / last name ( No courtesy title)
Position/ Professional title
Contact No. if applicable
Reference initials – initials of the sender (in capital letters and typist is lower case letter, Ex, MGM/lcy
Enclosure if any (brochure, price list, catalogue, poster, billing notice )
Copy line : CC / BCC (if needed)
Attachment (if the letter is computer generated and sent by internet) Replaces enclosure.
Name of the Company
Unit/Floor, Name of Building Heading/Return address
Street Number Name of Street single space
Area/District, City/ Province Zip Code
Country (for international mails only)
Tel. # Fax #
Website, if any
Complete current date (mm-dd-yyyy)
Courtesy title First / Last Name ( Mr., Ms., Mrs. Atty., Dr., Engr. etc.
Professional title/ Position ( Head, Accounting Dept. / Manager / CFO/ CEO, etc.) recipient of the letter
Name of the Company return address
Unit/Floor, Name of Building single space
Street Number Name of Street
Area/District, City/ Province Zip Code
Attention line: if name of addressee is unknown; otherwise, omit.
Subject line: a summary or précis of the body of letter.
Salutation: Dear Courtesy title Last Name: punctuation mark used colon, left justified
Body of the letter: left justified, single space within the paragraph; double space between paragraphs
First paragraph is a brief introductory section that identifies the writer, his purpose for writing and the main point of the message.
Second paragraph, contains background information and supporting details about the message. Make key information easily accessible using bullets, lists and/or headings.
Third paragraph sums up the message and requests some type of action
Complimentary close, punctuation mark used is comma
Signature block 3-4 spaces
Handwritten signature
Writer’s first name / last name ( No courtesy title
Position/ Professional title
Contact No. if applicable
Reference initials – initials of the sender (in capital letters and typist is lower case letter, Ex, MGM/lcy
Enclosure if any (brochure, price list, catalogue, poster, billing notice )
Copy line : CC / BCC (if needed)
Name of the Company
Unit/Floor, Name of Building Heading/Return address
Street Number Name of Street single space
Area/District, City/ Province Zip Code
Country (for international mails only)
Tel. # Fax #
Website, if any
Complete current date (mm-dd-yyyy)
Courtesy title First / Last Name ( Mr., Ms., Mrs. Atty., Dr., Engr. etc.
Professional title/ Position ( Head, Accounting Dept. / Manager / CFO/ CEO, etc.) recipient of the letter
Name of the Company return address
Unit/Floor, Name of Building single space
Street Number Name of Street
Area/District, City/ Province Zip Code
Attention line: if name of addressee is unknown; otherwise, omit.
Subject line: a summary or précis of the body of letter.
Salutation: Dear Courtesy title Last Name: punctuation mark used colon, left justified
Body of the letter: left justified, single space within the paragraph; double space between paragraphs
First paragraph is a brief introductory section that identifies the writer, his purpose for writing and the
and the main point of the message.
Second paragraph, contains background information and supporting details about the message. Make
key information easily accessible by using bullets, lists and /or headings.
Third paragraph sums up the message and requests some type of action
Complimentary close, punctuation mark used is comma
Signature block 3-4 spaces
Handwritten signature
Writer’s first name / last name ( No courtesy title)
Position/ Professional title
Contact No. if applicable
Reference initials – initials of the sender (in capital letters and typist is lower case letter, Ex, MGM/lcy
Enclosure if any (brochure, price list, catalogue, poster, billing notice)
Copy line : CC / BCC (if needed)
Attachment (if the letter is computer generated and sent by internet) Replaces enclosure.