Custodial Schedule

APPENDIX A

SERVICES TO BE PERFORMED DAILY

  1. VACUUM CARPETS. Wall-to-wall carpet and throw rugs or carpeted mats in rooms, hallways, vestibules, etc. are included in this task and shall be called carpet.
  1. Contractor shall vacuum the entire carpeted areas so that all visible litter and soil is removed. Where it is necessary, office furniture, wastebaskets, and easily moved items shall be moved to vacuum underneath. Easily moved items are items that are on rollers or can be moved by one person. A crevice tool or brush attachment shall be used as necessary to prevent any visible accumulation of soil or litter in carpeted areas inaccessible to the vacuum machine. These items shall be returned to their original location upon completion of vacuuming.
  1. Heavily soiled spots remaining after vacuuming Area Throw Rugs (areas of spot smaller than two square feet) shall be spot cleaned by cleaning methods approved by Facility Management.
  1. Cleaning of carpeted areas necessitated by inadvertent spills by contractor personnel of cleaning solutions, water, etc. on the carpet (no matter how large an area) shall be done as the spill occurs. Spills must be cleaned with cold water immediately so stains will not set in carpet fibers. Excess liquid or solid residue shall be removed and in large areas a wet pickup vacuum cleaner may be used. If carpets cannot be cleaned to standards, Contractor employees shall report the incident to the Supervisor who in turn shall report it to the Facility Management.
  1. Contractor employees shall report all carpet tears, burns, and raveling.
  1. Soil, grit, and moisture underneath all throw rugs or mats shall be removed and rugs and mats returned to their original location. No rugs shall be left outside unattended during breaks or overnight.
  1. All vacuum equipment shall have a micro static impaction type filtration system, which shall filter out all dust particles larger than 0.03 microns. The Facility Managementshall approve all vacuum equipment.

2.LOW DUSTING. Contractor shall use cloth, handheld dusting tool, lamb’s wool duster, and vacuum with dusting attachments, radiator brush, or combination of these tools. Low dusting shall include areas lower than seven feet.

  1. All dust, lint, litter, dry soil, etc. shall be removed from the surfaces of baseboards, doors, radiators, file cabinets, office furniture, cabinets, waste receptacles, and from horizontal ledges, window sills, blinds, handrails, and other items above the floor surface and up to a height of seven feet.
  1. Accessible portions of heating units, air conditioning grills, convectors, fans, and radiators shall be dusted.
  1. Exhibits, display cases, pictures and plaques, book shelves, and doors and walls shall be dusted. Contractor employees shall take extreme care to prevent damage, as some items are valuable and historic.
  1. Contractor shall be liable for repairs of or the assessed value for replacement of any School property damaged as a result of employee negligence during the dusting task.

3.REMOVE ALL TRASH. Contractor shall empty trash receptacles, sanitary napkin disposals, and wastebaskets.

  1. All wastebaskets and other trash containers used for this task shall be emptied, and a new trash liner put in, and then returned to their original location. A spare liner shall be kept in the bottom of each receptacle both inside and to include campus outdoor wastebaskets. Trash removed shall be placed in the two outside trash dumpsters. .
  1. Boxes, cans, and papers placed near a trash receptacle shall be removed only if clearly marked “trash” or if Contractor employee has checked with the area office personnel to ensure those items should be removed.
  1. The Contractor is not responsible for removing pieces of wood, metal, stone, broken glass or any large construction debris from any area.
  1. The Contractor shall not remove combustible material and shall instruct all employees to immediately report to the Project Manager or Supervisor all incidents of combustible materials found in building wastebaskets, trash cans, or other types of trash containers. The Project Manager or Supervisor in turn shall report all incidents to the Principals’ Representative.
  1. Trash shall be removed in plastic bags securely tied.
  1. If after emptying the wastebasket it is dirty or has an odor it shall be washed, this includes campus wastebaskets and lids.
  1. The Contractor shall be responsible for pickup and disposal of any trash falling on the floor or carpet and the ground in transport to the outside dumpsters. Washing down of the dumpster area will be required if need be to remove excessive stains/odor causing spills. Contractor employees shall close the lids of the dumpsters after disposing the trash and ensure dumpster area is locked. Scheduled dumpster pickup will require ensuring area is accessible to Waste Management for pickup.
  1. Storage of trash for later pickup in building is prohibited.

4.CLEAN RESTROOMS. Contractor shall clean all restrooms. Contractors’ responsibility includes use of proper protective devices, i.e., rubber gloves. Restrooms shall contain at least 1 ½ days supply of toilet paper, paper towels, toilet liners, etc., at the beginning of each day.

  1. SWEEP AND POLICE FLOORS. Contractor shall do this prior to the mopping process. Floors shall be mopped and scrubbed using a cleaning solution or germicidal synthetic detergent and warm water. The area immediately around urinals and commodes shall be well scrubbed. The toilet, floor, and entire area shall be free of odors.
  1. COMMODES. Contractor shall clean the bowls using a germicidal synthetic detergent solution to remove soil, rust, or deposits. The employee shall work the bowl mop as far as possible into the bowl trap. The underside of the bowl rim and toilet seat shall be cleaned thoroughly. After cleaning, the bowl shall be flushed and carefully rinsed. The outside surfaces shall be wiped with a clean damp cloth. Powder type bowl cleansers shall not be used in commode cleaning.

Contractor shall not use a cleaner with acid or strong alkalis because they damage porcelain surface glaze. Employee shall take care to prevent entrance of water and cleaning solution between commode and wall or floor during the cleaning process.

Employee shall report to the Supervisor or Project Manager who in turn shall notify the Principal’s Representative of all damages or operating problems immediatelyor by 07:30 the next business day.

  1. URINALS. The urinals shall be cleaned with a germicidal synthetic chemical. Bowl cleaner when used shall be placed in the trap and allowed to stand for a few minutes, then flushed away. Corrosion, rust, and incrustations shall be removed from the drain holes in the bottom, sides, and back of urinal. Care shall be taken not to clog these drain holes. Metal objects shall not be thrust into these holes as fracturing or breaking may result.

After cleaning, employee shall wipe all outside surfaces with a clean damp cloth as not to leave any water stains.

Employees shall take care to prevent entrance of water and cleaning solution between urinal and wall or floor during the cleaning process.

Employee shall report to the Supervisor or Project Manager who in turn shall notify the Facility Management of all damages or operating problems immediately.

  1. LAVATORIES (FACE AND HAND WASH BOWLS). Grease and dirt shall be removed from lavatory surfaces. Stains that cannot be removed using soap or detergent solutions may be removed using mild abrasive cleaning agents. Chrome plate hardware shall be cleaned with a clean damp cloth. Care shall be taken to prevent entrance of water and cleaning solutions between lavatory and wall. Mirrors shall be kept clean.
  1. SHOWERS AREAS. Clean shower area, stall, and floor.

5.DRINKING FOUNTAINS. Contractor employees shall report leaking, broken, stopped-up, or overflowing drinking fountains immediately to the Supervisor or Project Manager who in turn shall notify the Facility Management. The Contractor shall disinfect allpolished metal surfaces to include orifice, drain, and plumbing, and then re-polish stainless steel areas with a water-based polish. The entire fountain and surrounding area shall be free from streaks, dust, stains, spots, and all obvious soil.

6.CLEANING BUILDING ENTRANCES. Contractor shall be responsible for cleaning all areas at the entrances to building, vestibules, or hallways. This cleaning shall include floors, mats, and glass doors. Floors shall be mopped and scrubbed using a cleaning solution of detergent and warm water. Glass cleaner shall be used on all glass surfaces except interior “tinted” glass, only an approved cleaner is to be used on these surfaces.. The glass doors shall be cleaned inside and out (weather permitting).

7.WALK-OFF MATS AND RUNNERS.

  1. Carpet type mats and runners (entrances or halls) shall be vacuumed to remove soil and grit and to restore resiliency of the carpet.
  1. Rubber, polyester, and other synthetic mats and runners shall be swept, vacuumed, or hosed down outside to remove soil and grit.
  1. Any small stains shall be spot cleaned.

8.CLEAN KITCHENETTE. Clean Counter tops, to include all stainless steel surfaces, sinks, appliances and microwaves. Clean all tables/chairs, Sweep or vacuum and mop floors.

9.DAMP MOP FLOORS. After sweeping all accessible areas, the floor shall be damp mopped.

  1. Floor shall be damp mopped to achieve a uniformly clean appearance without leaving streaks, swirl marks, detergent residue or evidence of soil, stains, film debris, mop strands, scuff marks or standing solution.
  1. Contractor shall not leave any splash marks on furniture, baseboards, doors, walls, etc.
  1. During the mopping process, excessive liquids shall not be applied to the floor. The Contractor shall be held liable for damages to property or injury to personnel caused by the use of excessive liquids.

10. Computer Labs. Computer labs shall be cleaned in a manner not to interfere with students working in computer labs during evening classes, all computer screens/keyboards will be wiped down of all dust, and no cleaning chemicals will be used on monitors/keyboards/mice. Computer lab tables shall be cleaned ensuring no trash or debris is left under the tables. Chairs shall be cleaned using a method dependent on chair material.

Emergency or Special Event Cleaning Services. Contractor shall respond to emergency or special event cleaning services as requested by the Facility Management. Special or Emergency cleaning services might involve after normal service hours and specialized equipment such as wet/dry vacuum for water spillage. Cleaning services might involve cleaning up after a school event, E.T.C.

SERVICES TO BE PERFORMED AT LEAST WEEKLY

1.SWEEP/DUST MOP FLOOR.

  1. Moveable items shall be moved to allow floor sweeping underneath and returned to their original location. These items shall not be placed on top of furniture.
  1. Sweeping compounds shall not be used on resilient tile or hardwood floors but may be used on concrete floors when required restricting dust or soaking up liquids.
  1. Broom or dust mop treatments shall be compatible to the surface being swept. For example, no oily dust treatment compounds shall be used on dust mops when sweeping terrazzo floors.
  1. Contractor employees shall report any damage to floors to the Supervisor or Project Manager who in turn shall notify the Facility Management so corrective action can be taken before other cleaning tasks are started.
  1. Contractor shall launder all dust mops used during a shift after each shift. No dust mops shall be used more than one shift without first laundering.
  1. Remove black scuff marks all areas. Contractor shall take special precautions to see that there is no buildup of black scuff marks on floors and on the lower portions of walls.

3.CLEAN PARKING AREAS/CAMPUSSIDEWALKS. Parking areas should be kept free of litter, trash and glass. Trash in both parking lots shall be picked up and curbing swept. All gum shall be removed from all sidewalks.Contractor employees shall report excessive grease/oil stains to the Project Manager or Supervisor who in turn shall report it to the Facility Management.

4.DUST CLEAN FURNITURE. Contractor shall use non-oil-based cleaning solution with a clean cloth, and/or a lightly treated handheld dusting tool, lamb’s wool duster, or vacuum with dusting attachments, radiator brush, or combination of these tools. No furniture polishes shall be used. Furniture includes but not limited to lamps, desks, tabletops, sideboards, and furniture and wall moldings.

SERVICES TO BE PERFORMED MONTHLY

  1. CLEAN WALL, DAMP WIPING SURFACES. A damp cloth soaked in a disinfectant/detergent solution shall be used to create a uniformly clean appearance free from dirt, stains, streaks, lint, and cleaning marks. Hard finish wainscoting or glazed ceramic tile surface shall be free of cleaning film. Under no circumstances shall a stripping solution be used to clean wall surfaces. The Contractor shall reimburse the School for any deficiencies in a wall-washing task that result in discoloration of the wall surface, scratching of the surface, or removal of paint. The wall surface includes the entire vertical surface between the horizontal floor surface and the horizontal ceiling surface. All residues that splash, spill, drip, or run onto baseboards, furniture, floor, or surfaces shall be wiped immediately. Washing shall be up to the 7 feet level. Damp wiping of surfaces includes tables, sinks and chairs used in building.

All surfaces shall be free from dirt, film, dust, and streaks and have a uniformly clean appearance.

Spot cleaning of walls, doors, woodwork, and partitions. Use a sponge or clean cloth and spray bottle of disinfectant/detergent to remove dust, smudges, fingerprints, marks, streaks, etc. from washable surfaces. Glass cleaner shall be used on all mirrors and glass surfaces. A mild type cleaner shall be used on all hard to remove spots and disinfectant shall be used to eliminate odors.

All furniture and equipment shall be cleaned.

  1. BRASS, ALUMINUM, STAINLESS STEEL, AND OTHER METAL SURFACES. Solid nonferrous metal push plates, protective corner plates, vestibule frames, etc. shall be cleaned and polished. Metal polishes shall not contain abrasives damaging to the surfaces.

3.CLEAN STAIRWELLS AND OR LANDINGS. Contractor shall be responsible for cleaning all areas in the stairwell and or landings. This cleaning shall include floors, railings, and glass in the doors. Stair and ramp landings shall be cleaned and/or scrubbed using a cleaning solution of detergent and warm water then rinsed off completely.

4.JANITORIAL CLOSET. Maintain closet in a neat, orderly fashion at all times.Scrub mop sink and janitor closet shall be kept clean and organized at all times, no storage of trash will be allowed. If mop is to be left overnight, ensure mop is sanitized, disinfected, and cleaned with no odor.

SERVICES TO BE PERFORMED QUARTERLY

  1. HIGH DUSTING. Included in high dusting are walls and other exposed building components (heating, air conditioning, grills, fresh air ducts, pipe work, lights, glass, etc.) above 7 feet but not higher than 14 feet.
  1. CLEAN BLINDS AND LIGHT FIXTURES. Blinds shall be cleaned using a damp sponge or cloth and disinfectant/detergent and warm water, cloth blinds shall be cleaned using a vacuum cleaner brush attachment.

Remove cobwebs and bugs form inside ceiling light fixtures.

  1. DESCALE TOILET BOWLS AND URINALS. Contractor shall only use acid type bowl cleaner to remove scale, scum, mineral deposit stains, odors, and other incrustations from bowls and urinals. Extreme care shall be taken in using any acid type bowl cleaner so as to prevent damage to porcelain surface glaze.
  1. PLUMBING. Plumbing surfaces shall be washed with a neutral soap solution or non-damaging germicidal detergent solution to remove deposits, stains, corrosions, and odorous films. After cleaning, all plumbing surfaces shall be wiped dry. Painted plumbing surfaces shall be clean with soap and clear rinsing.
  1. UPOLSTERED FUNITURE. All upholstered furniture shall be cleaned of all stains, then cleaned with an approved upholstery shampoo.The Contractor shall notify the Facility Management two weeks prior to date set for upholstery cleaning.
  1. WASH DOORS, PARTITIONS, AND WALLS. All doors, partitions, and walls shall be washed using a germicidal detergent. All surfaces of partitions, stalls, doors, walls, and areas adjacent to wall mounted lavatories, toilet bowls, and urinals shall be disinfected using a spray bottle of germicidal detergent and a clean sponge
  1. WET MOPPING (DOUBLE BUCKET METHOD). After sweeping all accessible areas, the floor shall be mopped in accordance with Technical Exhibit 3, Task and Frequency Chart.

Wet mopping is the cleaning of the floor surfaces using cotton yarn mops, water, and a detergent at manufacturer recommended use dilution. A satisfactory wet-mopped cleaned floor is free of dirt, dust, marks, film, streaks, debris, and standing water.