Culpeper County School Board s3

Culpeper County School Board 8:09:53 AM ~ 8:09:53 AM
Minutes

June 9, 2008

Page 8

CULPEPER COUNTY SCHOOL BOARD

Minutes

June 9, 2008

The regular meeting of the School Board of Culpeper County was held on June 9, 2008 at the Board of Supervisors Meeting Room at 302 N. Main Street, Culpeper, VA. Present were: Elizabeth Hutchins (Cedar Mountain District); George Dasher (Stevensburg District); Leanne Jenkins (Jefferson District); James C. Lee (West Fairfax District); Robert Beard (East Fairfax District); Russell E. Jenkins (Catalpa District); Anne C. Luckinbill (Salem District); Division Superintendent Dr. David A Cox, Clerk of the Board Jeff Shomo, Director of Human Resources Starr Rowe, Parliamentarian Dr. Eric Conti, Executive Director of Administrative Services Dr. Larry Carter, and Deputy Clerk Pearl Jamison.

At 7:04 p.m. Mr. Dasher called the meeting to order and Ms. Jamison called the roll.

Those present observed a moment of silence.

Mr. Dasher led the Pledge of Allegiance.

On motion of Mr. Beard seconded by Mr. Lee, the School Board approved the agenda with the following change: item 12 be changed from adjourn to recess meeting until 8 p.m. on Tuesday, June 10th in the HR conference room. Mr. Jenkins asked that consent agenda item (c) personnel recommendations and action item (b) consideration of CCHS master plan contract award be moved to the meeting on June 10th. Ms. Jenkins asked that the reports section be amended to include a SEAC report. Mr. Beard accepted the friendly amendments. Motion carried 7-0 by voice vote.

Recognitions

v  Daniel Schwab and Thomas Maiden presented their “Disaster Day: Meteor Project.” Daniel and Thomas are students at Mt. Vista Governor’s School. They attempted to design a workable model of a meteorite impact and its effects on a random desert biome.

v  Dr. Cox read a resolution recognizing the Redistricting Task Force for their service to education.

v  Dr. Cox read a resolution recognizing the Transportation Task Force for their service to education.

v  Dr. Cox read a resolution recognizing Barbara Taylor for her service to education.

v  Dr. Cox read a resolution recognizing Norma Dunwody for her service to education.

v  Dr. Cox read a resolution recognizing Dr. Eric Conti for his service to education.

Dr. Cox presented ZAPP (Zealous Appreciation for Positive Performance) awards to:

v  CMS FBLA - for receiving the regional ‘Germanna Achievement Award’ by demonstrating high levels of participation in community services, membership, education and involvement by all members of the CMS FBLA Chapter #8517

v  Tiffany Reed, CCHS FBLA - for her election as the FBLA Germanna Regional Historian

v  Dira Hansen, State Track - for representing Culpeper at the 2008 State Track Meet where she cleared 5 feet in the high jump to place 23rd; for placing 5th in the high jump event at regionals; for earning the title of 2008 Most Valuable Player, even with an injury; for winning 3 events at the Indoor Cedar Run District Meet and setting a district meet record in the triple jump and for her dedication to both athletic and academic achievement as a student of Culpeper County High School

v  Steven Reynolds, State Track – for representing Culpeper at the 2008 State Track Meet where he placed 10th overall in the 800m; for placing 9th in the elite by-invitation-only Southern Track Classic; for placing 3rd in the 1600m at the Cedar Run District Meet; for placing 7th in the Northwest Regional Meet in both the 1600m and 800m and for combining athletics with academics as evidences by his position as President-Elect of the Culpeper County High School National Honor Society for the 2008-09 school year

v  CMS FFA – for earning the distinction of ‘Superior Chapter’ from the State of Virginia, which recognizes the chapter’s fulfillment of the FFA goals of providing leadership, personal growth and opportunity for career success to students through agriculture education

v  CCHS FFA – for earning the distinction of ‘Superior Chapter’ from the State of Virginia, which recognizes the chapter’s fulfillment of the FFA goals of providing leadership, personal growth and opportunity for career success to students through agriculture education

v  CCHS Chamber Orchestra - for demonstrating a high degree of musical proficiency by winning 1st Place at the Music in the Parks Festival held on May 31, 2008 with a rating of ‘excellent’ and earning the Overall High School Award for strings students in grades 8-10

v  CCHS String Orchestra – for demonstrating a high degree of musical proficiency by winning 3rd Place among students in grades 6-7 at the Music in the Parks Festival held on May 31, 2008 with a rating of ‘excellent’

Before Delegations, Mr. Dasher said persons may present ideas or concerns regarding Culpeper County Public Schools. He said there would be no action taken by the Board at this meeting and that such items would be referred to the appropriate administrators for future information and research and reported back to the Board at a later meeting. He said that personalities and behavior of employees are not to be presented during this period but are to be reported to the employee’s immediate supervisor. Mr. Dasher noted there would be a three minute time limit for speakers.

Joyce Tyree (East Fairfax) – She presented the board with a signed petition from employees. She said employees are frustrated with the way Culpeper treats its schools and school employees. (See signed petition.)

On motion of Mr. Jenkins seconded by Mr. Lee, the School Board approved the consent agenda with the exception of Personnel Recommendations. Motion carried 7-0 by voice vote.

(a) Minutes of April 28, May 12, & 19, 2008

(b) Payroll and Payment of Bills

(c) Personnel Recommendations

(d) Second Reading Policies

(e) Approval of VHSL Membership Application for 2008/2009

(f) Approval of Resolution to Allow Superintendent to Reassign Staff

(g) Request permission for the Superintendent to teach an "Education Law" class

(h) Approval of Career and Technical Education Plan 2008-2013

(i) Approval of Central Office Administration Organizational Chart - Reorganization

(j) Review of Administrative Regulation EC-R1 (Displays and Decorative

Materials in Schools)

(k) Approval of New Course Offering - German

(l) Resolution to Permit the District to Submit for Reimbursements for Technology

The board considered the following action items:

(a) Approval of the School Board Summer Retreat Agenda

On motion of Ms. Hutchins seconded by Ms. Luckinbill, the School Board approved the agenda as presented.

Mr. Jenkins reiterated his desire to have the retreat in Culpeper.

Motion carried 7-0 by voice vote.

(b) Consideration of CCHS Master Plan Contract Award

This item was deferred to the June 10th School Board Meeting.

(c) First Reading – Code of Conduct Changes

On motion of Mr. Beard seconded by Ms. Hutchins, the School Board approved the Code of Conduct changes on first reading. Motion carried 7-0 by voice vote.

(d) Consideration of Increasing School Breakfast/Lunch Prices

On motion of Ms. Hutchins seconded by Mr. Lee, the School Board approved the increases as presented.

Mr. Beard asked Mr. Beamer to outline the process.

Mr. Beamer said the increase in food costs, fuel, etc., as well as the labor that will be paid to employees at the two new schools, necessitates an increase. He said he estimates that 25cents will equal about $135,000 in additional revenue.

Mr. Beamer said breakfast for students will increase from $1 to $1.25, adult breakfast from $1.25 to $1.50, K-5 student lunch from $1.75 to $2, and secondary lunch from $2 to $2.25.

Motion carried 7-0 by voice vote.

(e) Consideration of School Uniforms

Mr. Beard said in June 2007 the school board was asked to develop a school uniform policy to become effective in the fall 2009. He said this would require an intensive amount of work from the school board and teachers.

On motion of Mr. Beard seconded by Ms. Hutchins, the School Board rescinded the prior action of the School Board directing the formulation of a school uniform policy.

Ms. Jenkins said she appreciates the efforts of student and staff to follow the dress code. She said there is a noticeable difference in the dress code being followed.

Ms. Hutchins said in the past the dress code was not adhered to by the students. She applauded the staff for enforcing the dress code. She said the board’s desire is that the dress code be enforced and adhered to.

Motion carried 7-0 by voice vote.

(f) First Reading of Policies

On motion of Ms. Hutchins seconded by Mr. Lee, the School Board approved the policies on first reading. Motion carried 7-0 by voice vote.

The board heard the following reports:

(a) CCHS/EVHS Student Advisory Council Report

Mr. Dietz said at the last meeting the students toured EVHS. He said a lot of hesitation and concern has been resolved. Mr. Dietz said the EVHS/CCHS SCA induction was held last week. He said a number of student advisory council students were selected to serve on the SCA.

Dr. Cox said the student advisory council meeting is one of his favorite meetings. He said the student’s energy and enthusiasm is refreshing.

(b) Building Updates

Eastern View High School – Mr. Spencer said the dedication ceremony is tomorrow at 5:30 p.m. He said furnishings and equipment are still arriving. He said the MCJROTC students were a great help with the furniture. He said we have received the temporary occupancy permit from the county. He said the reducing valve on the waterline is scheduled to be installed later in the week. He said there are a number of punch list items that have to be completed within 60 days.

Yowell Elementary School – Mr. Spencer said there was a walk through prior to the School Board meeting today. He said the building work is going very well; however, the road work is behind schedule. He said the utility companies have worked well with us. He said Verizon is a little slow in addressing problems. He said the contractor is concerned that the site work and road work may hamper the completion by August 1st. He said a scheduling meeting will be held the last week of this month.

Mr. Beard asked how the geothermal cooling system is working at EVHS. Mr. Spencer said it is working great.

Mr. Jenkins asked what the anticipated opening of Yowell would be. Mr. Spencer said the contractor believes he can turn the building over on August 1st; however, he is concerned with site and road work. Mr. Jenkins asked if the sewer line is done. Mr. Spencer said all approvals have been received.

(c) Transition Team Report

Mr. Mello said 6 hours after not having air conditioning the building was still at 72 degrees. Mr. Mello invited board members to attend the dedication ceremony tomorrow. He said the EVHS PTO will help decorate tomorrow evening. He said practice fields are starting to germinate. He said Family Preservation, Boys and Girls Club, SCA, and Parks and Recreation have toured the building and in the coming weeks Culpeper Ruritans, Mid-Day Lions, Channel 16, Food Service, Young Farmers, Windmore, Impact Virginia, and Early Childhood Learning lab parents will also tour. Mr. Mello said he will hold Wednesday evening information sessions on the lawn at EVHS at 7 p.m. He also noted that SCA officers were inducted.

Mr. Beard asked if VoIP is being run off an antenna or a special line. Mr. Spencer said there is a T1 involved as well as Virginia Broadband.

(d) Finance Report

Mr. Shomo referred members to page 224. He said no state money has been received for June. He said state sales tax money has not been matching the calc tool. He said we are in the neighborhood of $876,025 estimated balance. He said page 227 reflects items by category. He said we have about 31% remaining in expenditures. He reviewed pages 229-230 which breaks down each category in further detail. He said page 231 reflects year end payables - library books at YES and computer lease.

(e) CCSB Capital Planning Committee

Ms. Luckinbill said the capital planning committee met on May 27th and toured CMS. She said they will tour SP on June 24th at 8 a.m.

(f) CCSB Administration Committee

Mr. Jenkins the administration committee met on May 29th and reviewed policy. He said the committee also addressed the uniform policy. He said next month they will review board and superintendent evaluation forms.

Mr. Dasher said during the retreat agenda there needs to be in-depth discussion on what each committee will do.

(g) PREP Report

Ms. Jenkins said the PREP Board met on May 28th regarding strategic planning. She said they also discussed their vision and mission, as well as, goals and objectives. She said the regular meeting was held for personnel. She said another meeting will be held this month to discuss personnel. The next regular meeting will be in August. She said Dr. McManus has found another location for the Cedar Mountain program. She said the program will be hosted in the CCHS Annex. She said our county will receive increased services in exchange for housing the program in the annex.

(h) Career Partners Report

Mr. Dasher said the next meeting will be Thursday, June 12 at 7:30 a.m.

(i) Food Service

Mr. Beamer said his staff does a great job serving the students everyday. He said some signage will be placed in EVHS cafeteria to jazz it up a little. He said all contracts have been signed by all food service personnel. He said next week staff will start work on small wares – spoons, pots, pans, etc. He said some small wares from CCHS will be moved to EVHS. He said Enterprise allows us to do Café Prepay for students. He said by using Enterprise we are not charged a terminal fee. He said the equipment for YES will be purchased from food service funds. He said staff is ready to feed students when school opens in August. He said any child who has a PIN number can eat anywhere in the school system.