Culpeper County School Board 12/15/2010 10:06 AM
Minutes
December 13, 2010
Page 6 of 7
CULPEPER COUNTY SCHOOL BOARD
Minutes
December 13, 2010
A meeting of the School Board of Culpeper was held December 13, 2010 at the Board of Supervisors Meeting Room at 302 N. Main Street, Culpeper, VA. Present were George Dasher (Stevensburg District); Elizabeth Hutchins (Cedar Mountain District); Robert Beard (East Fairfax District): Robert A. Houck (West Fairfax District); Russell E. Jenkins (Catalpa District); Anne C. Luckinbill (Salem District); Leanne Malulani (Jefferson District): Director of Finance/Clerk Jeff Shomo; Superintendent Dr. Bobbi Johnson; Director of Administrative Services Dr. Russell Houck; Director of Curriculum, Instruction and Technology Rob Hauman; Director of Human Resources Dr. Stacey Timmons; Director of Facilities, Planning and Construction Hunter Spencer, and Deputy Clerk Pearl Jamison.
At 6:26 p.m., Mr. Dasher called the meeting to order and all members were present.
On motion of Ms. Hutchins seconded by Mr. Houck, the Board went into closed session immediately regarding:
[a] Discussion of Personnel Recommendations and Named Employees A and B as permitted by the Code of Virginia 2.2-3711 (A) (1)
Motion carried 7-0 by voice vote.
On motion of Ms. Hutchins seconded by Mr. Beard, the board ended the closed session at 7:08 p.m. and certified by show of hands that only public business matters lawfully exempted from open meeting requirements and only the items included in the motion to go into closed session were discussed:
YEAS: 7
Robert Beard
George Dasher
Robert Houck
Elizabeth Hutchins
Russell Jenkins
Anne Luckinbill
Leanne Malulani
Those present observed a moment of silence. Mr. Dasher led the Pledge of Allegiance.
On motion of Mr. Jenkins seconded by Mr. Beard, the School Board considered approving the agenda.
Motion carried 7-0 by voice vote.
Presentations/Recognitions
The CCHS Treble Choir performed two lovely songs.
The Board presented Zealous Appreciation for Positive Performance Awards (ZAPP) to the following:
Ø For selection by audition to the 2011 National American Choral Director’s Association’s Junior High/Middle School Honors Choir – Morgan Anderson, Emily Dietz, Taylor Johnson, Mari “Allie” Vaught, and Joshua Walker
Ø For selection by audition to the 2011 National American Choral Director’s Association’s Women’s Senior High Honors Choir – Justine Hague, Sarah Leffler, and Sarah Werner
Ø For selection by audition to the 2011 National American Choral Director’s Association’s Men’s Senior High Honors Choir – Michael Brooks and James Daniels
Ø For receiving a Silver Rating Trophy at the Virginia Theatre Association for Young People’s Competition with their production of “The Seussification of Romeo and Juliet” – FTBMS Eighth Grade Fall Advanced Acting Class
Ø For working so diligently with Alternative Education students to help them recognize their potential and become successful CCPS graduates – Clinton White and Jennifer Fowler
Delegations
Mr. Dasher said persons may present ideas or concerns regarding Culpeper County Public Schools. He said there would be no action taken by the Board at this meeting and that such items would be referred to the appropriate administrators for future information and research. He said the personalities and behavior of employees are not to be presented during this period but are to be reported to the employee’s immediate supervisor. Mr. Dasher noted there would be a three minute limit for speakers.
There were no delegations.
Consent Agenda
Mr. Dasher reviewed the items on the consent agenda for approval. He noted the Finance Committee had met this evening and reviewed the bills and recommended that they be approved. Dr. Johnson read the Resolution for Bullying Awareness Month.
On motion of Ms. Luckinbill seconded by Ms. Hutchins, the School Board considered approving the consent agenda with the personnel recommendations as modified in closed session (including Employee A).
(a) Approval of Minutes – October 25, 2010 & November 8 & 22, 2010
(b) Payroll and Payment of Bills
(c) Personnel Recommendations as modified in closed session
(d) Second Reading Budget Work Schedule FY12
(e) Approval of Resolution of Bullying Awareness Month
Motion carried 7-0 by voice vote.
The board considered the following action items:
(a) Approval of Yowell Elementary School Pond Repair
Mr. Dasher noted the proposal prepared by Samuel James Construction for the Yowell Elementary School Storm Water Management Pond Repair.
On motion of Ms. Hutchins seconded by Mr. Beard, the School Board accepted the bid as outlined in pages 42-48 of the packet.
Mr. Dasher asked why the safety fence was excluded in the repair. Mr. Spencer said the chain link fence is what is there now. He said the safety fence would be an orange plastic fence to keep individuals away from the hazardous area.
Mr. Jenkins asked where the actual material disposal site is that is referenced on page 47. Mr. Spencer said it is the undeveloped area to the north of the playground.
Mr. Jenkins asked if we have received the final document with a signature, stamp and seal. Mr. Spencer said we have the drawings and explanations and the Town has approved this; however, we do not have a seal yet but we are going to get it. He noted that the document was produced by a license engineer in the State of Virginia and the seal is not necessary.
Mr. Houck noted that the monies in the bid reflect a maximum price of $272,250. He asked if Mr. Spencer felt it would be any lower. Mr. Spencer said he would plan on that price.
Ms. Malulani asked if the drawings have been approved by the engineer of record. Mr. Spencer said they were prepared by the engineer of record and as far as the Town is concerned it is all we need. Dr. Johnson noted that the engineer’s license is tied to the drawings.
Mr. Dasher asked when the work will commence. Mr. Spencer said as soon as it is feasible based on weather conditions.
Mr. Dasher asked if another bond would be needed for the project. Mr. Spencer said yes and he is pursuing that.
Motion carried 7-0 by voice vote.
Mr. Beard left the meeting at 7:35 p.m.
The board heard the following reports:
(a) Principal/Superintendent Advisory Council Report
Emily Dietz, CCHS Freshman, described the composition of the Advisory Council. She said they have discussed bullying, unit organizers, CLC, colleges, SATS and much more. She said you would never know the group is composed of students from rival high schools because they all get along so well.
(b) Construction Updates
CCHS Asbestos Abatement – Mr. Spencer said the contractor has completed the job and the reports on final clearance should be delivered anytime.
CCHS Central Plant Replacement - Mr. Spencer said the contractor will start setting up the staging area on Wednesday and will start immediately.
EVHS Pond – Mr. Spencer said the EVHS pond issue is still outstanding. He noted that the architect has requested a meeting to discuss final payments, the proposed change order for the pond repairs, and a credit change order the contractor owes us for work not complete. He indicated that Dr. Johnson, Mr. Shomo, and he will meet with them on Wednesday to discuss the outstanding issues.
YES Project – Mr. Spencer said the contractor will work on the punch list items during Christmas break.
CCHS Auditorium Seats – Mr. Spencer said he is putting together the specifications for the bid. He noted that he has found four contractors who refurbish seats who are interested in bidding the project. He plans to make a recommendation at the January work session.
Ms. Hutchins asked who else would be involved in the EVHS meeting. Mr. Spencer replied the architect, contractor, and civil engineer.
(c) Finance Report
Mr. Shomo said the student membership as of November 30th is 7533 which is 52 students more than we anticipated.
Mr. Shomo noted that he anticipates the FY11 budget revenues to be $277,926 less than anticipated.
Mr. Shomo said as of November 17th the division has used 60,000 gallons in diesel fuel and the annual usage is 200,000 gallons. He noted that we may need to adjust that budget line as the cost of diesel fuel has gone up.
Mr. Shomo noted that we still have $2.2M from FY11 estimated VRS savings in the budget. He said the budget is still looking good and we are holding off on instructional allocations and purchases until we have a better idea of revenues.
Mr. Shomo said we don’t have money, at this time, to pay for the YES pond repair. He said the Capital Planning Committee will review the CIP on Thursday.
Mr. Jenkins asked for clarification on the Supervisors Cut as referenced on page 5 of the financial handout. Mr. Shomo said that was the cut in their funding to us just before the budget was finalized.
(d) Principal Report
Mr. Mello said he is glad to see the State of Virginia support anti-bullying and he is proud to be part of a school division that supports anti-bullying.
Mr. Mello said the high schools have a goal to increase first generation college goers. He described some of the ideas used to encourage students.
Mr. Mello noted that EVHS will host an Alumni Day for the seniors to interact with students returning from college and the business world.
Mr. Mello said this is the second year of the Miss EVHS pageant. He said the panel of judges this year consists of Miss Virginia, Mrs. Virginia, and Dr. Johnson.
Mr. Mello said the EVHS students are very involved in community service.
Mr. Mello noted that Jake Hawkins received his Eagle Scout Award by completing raised flower beds at EVHS for use by the agriculture classes.
Mr. Mello applauded Alan Wayland for being ranked first in the nation in The MCJROTC Shooting Contest. He noted that The MCJROTC team ranked eighth in the nation.
Mr. Mello said they are recruiting students for the first EMT class which will begin second semester with the hope that the class will have increased enrollment over time.
Mike Dale recently spoke to the EVHS National Honor Society and Mr. Mello noted that the students provided him with a model spitfire airplane to add to his collection.
Mr. Mello said the graphic art classes continue to develop posters recognizing businesses for their support of school activities.
Mr. Mello shared that the Culpeper Water and Soil Conservation Office received a grant to further develop the outdoor classroom at EVHS.
(e) Food Service Report
Mr. Beamer provided an overview of the CCPS Child Nutrition Program and current financial situation. See handout.
Ms. Luckinbill asked what the set point is for the negative balance for a student’s account. Mr. Beamer said $4. He reminded members that no child will ever go without lunch.
Ms. Hutchins asked how the new menu choices were being received. Mr. Beamer noted that all menu items have not been offered yet; however, there have been good reviews on the tangerine chicken. He said it really takes 3-4 menus to determine if they are going to do well.
Mr. Dasher asked what is served for breakfast. Mr. Beamer said eggs, sausage, french toast sticks, and biscuits.
Mr. Dasher expressed concern for the amount of waste that comes from using disposable trays. Mr. Beamer noted that they now have a disposable tray that is recyclable and the cost is coming down.
Mr. Dasher noted the informational items listed on the agenda.
Board Member Reports
Ms. Hutchins wished the staff and students a Merry Christmas and Happy Holidays.
Mr. Houck said he recently attended the Madrigal Feast at EVHS and it was an exceptional performance. He also noted he attended the grand opening for “The Apple Pie Bakery” for the Culinary Arts program.
Ms. Malulani wished the staff and students a safe and happy holiday. She said it is a wonderful time of year to honor all the talent we have in the division.
Mr. Dasher wished the staff and students Happy Holidays.
Future Meeting Dates
* December 15, 2010 - CCSB Administration Committee Meeting, 4:30 p.m. at the School Board Office
* December 16, 2010 - CCSB Capital Planning Committee Meeting, 2:30 p.m. at the School Board Office
* January 3, 2011 - CCSB Town Hall Meeting, 6 p.m. in the CCHS Auditorium
* January 10, 2011 - CCSB Finance Committee Meeting, 5:30 p.m. at the County Admin. Office
* January 10, 2011 - CCSB Regular Board Meeting, 6:45 p.m. Closed Session followed by 7 p.m. Business Meeting at the County Admin. Office
* January 12, 2011 - CCSB/CBOS Joint Meeting, 6 p.m. at the Police Department
* January 20, 2011 - CCSB Capital Planning Committee Meeting, 2:30 p.m. at the School Board Office
* January 24, 2011 - CCSB Business/Work Session, 6 p.m. at the School Board Office
* January 26, 2011 - CCSB Administration Committee Meeting, 4:30 p.m. at the School Board Office
On motion of Ms. Malulani seconded by Mr. Jenkins, the School Board voted to adjourn at 8:35 p.m. Motion carried 6-0 by voice vote. (Mr. Beard left early.)
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JEFFREY R. SHOMO, CLERK GEORGE T. DASHER, CHAIR