CTD Bid Document for Invoice Tracking System

CTD bid document for Invoice Tracking System

News paper advertisement

Government of Telangana

Commercial Tax Department, Hyderabad

Tender call for Development of software

for Invoice Tracking System (ITS)

Last date for filling tender on 03-09-2015 at 3.00 P.M

for details please see

Commissioner, CT

Commercial Tax Department

CT Complex, MJ Road, Nampally

Hyderabad, Telangana 500 001

Sd/- V. Anil Kumar

Commissioner (CT)

Section A

Tender call notice

Government of Telangana

Commercial Tax Department, Hyderabad

Tender call for

Identification of Software Vendor for

Invoice Tracking System(ITS) for Commercial Taxes Department

Time schedule of various tender related events.

Bid calling date / 20-08-2015
Pre-bid conference date/time / 27-08-2015, 11.00 AM
at O/o CCT, Hyderabad
Last date/time for clarification / 03-09-2015, 05.00 PM
Bid closing date/time / 03-09-2015, 03.00 PM
Bid opening date/time / 03-09-2015, 03.30 PM
Bid Document Fee / : Rs.500/- (Not - Refundable)
CTD Contact person / Sri. Y. Satyanarayana, JC(CT) CCW
Email /
Reference No. / CTD/CS(1)/08/2015

Section B

Government of Telangana

Commercial Tax Department, Hyderabad

Tender call for

Invoice Tracking System (ITS)

Time schedule of various tender related events:

If your firm is interested in participation, please contact in the following address. Commissioner, CT

Commercial Tax Department

CT Complex, MJ Road, Nampally

Hyderabad, Telangana-500 001

Sd/- V. Anil Kumar

Commissioner (CT)

Section C

Statement of important limits/values related to bid

Item / Description
EMD / Rs. 5,000 Demand Draft in favour of Commissioner of Commercial Taxes, Telangana State
Bid Validity Period / 30 days from the date of opening of bid
EMD validity Period / 15 days beyond bid validity period
Deployment of Application / 3 months from the date of receipt of notification of award.
Maintenance Period / 6 Months
Period for furnishing performance security / Within 7 days from data of receipt of notification of award
Performance security value / Rs.25,000/-(Twenty Five thousand)
Performance security validity period / 30 days beyond Maintenance period
Period for signing contract / Within 10 days from date of receipt of notification of award
Penalty for late / 1% of Development cost for late delivery of Software per week or part there of
Maximum Penalty for late delivery / 10% of Development cost for late delivery of software

Section D

Pre-qualification Criteria

Solution providers desirous of bidding for the project shall meet the following pre-qualification criteria.

The bidder should be in the business of software development for enterprises at least for five years as on bid calling date. The bidders firm shall be certified as SEI_CMMi Level 3 or above and ISO 2008 and valid as on the date of bid calling date. The bidder must submit Certificate of Incorporation from Registrar of Companies (RoC). Copy of Valid certificates as on bid calling date for SEI-CMMi Level 3 or above and ISO 2008 to be submitted in the bid.

The bidder must have successfully developed, implemented and maintained at least on e application worth Rs. 20.00 Lakhs in n-tier architecture or service oriented architecture for an enterprise with multi location, multi user environment. The certificate from the client for the successful completion & implementation of software development work to be submitted to support the claim.

The turnover of the firm only in software development must exceed Rs. 300 Lakhs in any three financial years out of four Financial Years of 2011-12, 2012-2013, 2013-014 and 2014-2015 in India. The bidder should submit certificate from a Charted Accountant for all the above stated four financial years or extracts of the balance sheet showing the breakup of software development. Copies of purchase orders & project completion certificates in support of turnover shall be submitted.

The Bidder shall not have been black listed by any State Government, Central Government or any other Public Sector undertaking or a Corporation or any other Autonomous Organization of Central or State Government. Self Certificate declaring that the bidder is not black listed by any Central/ State Government Department to be enclosed in the bid.

Note:

Relevant documents in support of the above Pre-Qualification Criteria should be furnished in the Pre-qualification bid.
The Bidder should have its local office in Hyderabad or should be willing to open a office within 15 days from receipt of the LOI (Letter of Intent).
If the quality certificates are not valid as on bid calling date, the bid will be treated as non-responsive and rejected.
Proposals of bidders who do not conform to above pre-qualification criteria will be treated as non- responsive at the pre-qualification stage and shall be summarily rejected.
Tenders will be accepted only from those who have obtained bid document from APTS/Department and a support receipt of purchase of document should be enclosed in the envelope.
All correspondence should be with GoAP contact person in writing only.

Existing System:

The Commercial Taxes Department, Government of Andhra Pradesh has been using Information Technology (IT) for management of tax administration since 1989. On introduction of AP VAT 2005, new software was developed for VAT administration in centralized architecture and the entire field Offices were connected to the Central Data Centre at Commissioner, CT Office. All the processer under the VAT like Registration, Returns, Assessment and Audit etc., were computerized. However, the focus at that time was primarily remained towards Departmental functions. Due to change in technology, penetration of Internet in the nook and corner of the country, the organizations have been shifting the focus towards improved citizen services.

Presently VATIS software has following Modules (Developed in .NET & My SQL):

Registration
Returns
Payment
Refunds
Audit
GIS
Online issue of statutory forms to dealers (ITS)
Complaint and Redressal System
e-Mail/ SMS communication with stakeholders
MIS reports
Information sharing with other Government Agencies through MIS reports

Objective:

In addition to above modules, It is proposed to develop Invoice Tracking System i.e., Details of Purchases and Sales made from/to registered / Unregistered dealers are to be uploaded online before filing VAT 200A and VAT 200 Return.

Brief Scope of Work

Study, Design, Development, Deployment, Training for Invoice Tracking System.

Uploading of Purchase invoices
Uploading of Sale invoices
Uploading of Input Tax Credit details.
200A
200
200B
Revise returns
Generation of Mis-match Reports as per the requirement of the Department.
Any other related to Invoice Tracking System.

CTD’ right to accept any bid and to reject any one or all bids.

CTD reserves the right to terminate the tender process at any time i.e. before or after tender process.

Name of the Bidder :

Name of the Project:

Project Experience

PQ Criteria:

The Bidder should have expertise in Hardware maintenance, data entry services, software maintenance, database administration, IT based citizen services and system integration in the State / Central/ PSU during each of last 3 financial years i.e. 2012-13, 2013-14, 2014-15.

Description of Item / Supporting Document with page number
Should have expertise in Hardware maintenance, data entry services, software maintenance, database administration, IT based citizen services and system integration in the State / Central/ PSU during each of last 3 financial years i.e. 2012-13, 2013-14, 2014-15
Name of the Client / Department
Contact address & details of the department
Value of the Project
Date of Start of Work
Date of Completion of Work
Description of Work
Bidder should submit any of the following:

PO / Work order
Work completion certificates / Performance Certificate from client dept. duly signed by the authorized signatory from the Client end.
Work satisfactory certificate from the client dept.

Enclosures submitted: Yes / No

Note:

Please submit supporting documents to support the claim and the certificates must be signed by Senior Executive/ Deputy GM of the organization clearly indicating his/her name, designation and contact details such as Telephone Number, Fax number, email-id etc.
Please attach certificate from the client for the successful completion & implementation of project.

Place:Bidder’s signature

Date :with seal

Name of the Bidder :

Name of the Project:

Manpower Deployment

PQ Criteria:

The Bidder should have employed at least 50 IT Professionals as on bid calling date. For this purpose, the term ‘IT professional’ means a person with a graduate degree or a higher qualification in Electronics/ Computer/IT from a recognized university employed by the company.

# / Employee Name / Designation / Skills & Professional Certification, if any / Proposed Area of expertise / Previous Exp. / Experience with Bidder

Note:

The bidder should submit Self-Certification by the authorized signatory.

Place:Bidder’s Signature

Date: with Seal

Declaration Regarding Clean Track Record

To:

The Commissioner of Commercial Taxes

C.T.Complex,

Nampally,

Hyderabad-

Sir,

I have carefully gone through the Terms & Conditions contained in the Bid Document [No.______]. I hereby declare that my company has not been debarred/ black listed as on Bid calling date by any Central or State Government/ Quasi Government Departments or Organizations in India for non-satisfactory past performance, corrupt, fraudulent or any other unethical business practices. I further certify that I am competent officer in my company to make this declaration.

Yours faithfully,

(Signature of the Bidder)

Printed Name

Designation

Seal

Date:

Business Address:

Local Presence

PQ Criteria: The bidder should have a local office as on date of bidding.

Note:

An undertaking in this regard should be submitted on the company letter head.
Bidder should submit self certified office address.

Place:Bidder’s Signature

Date: with Seal

Staff Proposed for ITS Project

Sl. No. / Qualification / Experience in the bidder‘s company / No. of persons proposed for the Project

Note:

The bidder should submit Self-Certification by the authorized signatory.
Minimum qualification for staff B.E./ B.Tech./ M.C.A. with minimum 3 years experience in similar areas i.e .Net and My SQL.

Place:Bidder’s Signature

Date: with Seal

Commercial Proposal Submission Form

[Location, Date]

To: [Name and address of Employer]

Dear Sirs:

We, the undersigned, offer to provide the [Insert title of Assignment] in accordance with your Request for Proposal dated [Insert Date].

Our attached Financial Proposal is for the sum of [Insert amount(s) in words and figures].

1. Development cost......

2. Maintenance cost......

This amount is inclusive of all taxes.

We hereby confirm that the financial proposal is unconditional and we acknowledge that any condition attached to financial proposal shall result in reject of our financial proposal.

Our Financial Proposal shall be binding upon us subject to the modifications resulting from Contract negotiations, up to expiration of the validity period of the Proposal.

We understand you are not bound to accept any Proposal you receive.

We remain,

Yours sincerely,

Name of the Bidder:

Name of the Project:

Commercial Form

Price schedule for services

S.No / Service Details / Charges including taxes
(Rs.)
(1) / (2) / (4)
1 / a) Study, Design, Development, Deployment & Training
b) Maintenance:
2 / Other Service Details / To be decided on mutual agreed terms and conditions between Service Provider and CTD.

Check List

Compliance/agreed/enclosed/ deviation statement.

The following are the particulars of compliance/deviations from the requirements of the tender specifications.

Bid document reference / Remarks

1. Document Fee

2. EMD

3. Project Experience

4. Staff Proposed for ITS Project

5. Commercial Proposal Submission Form

6. Declaration Regarding Clean Track record

7. Local Presence

8. Price schedule for services