MEETING NOTES FINALDRAFT-1

CSRC EXECUTIVE COMMITTEE MEETING

June 27, 2007

Location: Telephone

Time/Date: 1:30 p.m. to 3:00 p.m.; June 27, 2007

Members Present: Art Andrew, Director Yehuda Bock, Ross Carlson, Brian Coyle, Chairperson Dick Davis, Greg Helmer (partial), Marti Ikehara, Steve Sarsfield, – 8 total (7 = quorum)

Members Absent: John Orcutt, Bob Parker, Frank Webb – 3 total, plus 2 vacancies

Others Present: Executive Manager John Canas, Recorder Larry Fenske, Coordinator

Maria Turingan

Agenda: See attached.

1.  Welcome: A draft agenda, which was distributed by Davis on July 26, was accepted without any changes.

The Meeting Notes for the May 30 Executive Committee meeting have been prepared and will be distributed by Carlson for review (P.S. done July 7).

2.  Old Business: The Meeting Notes for April 19 Executive Committee and the May 17 Coordinating Council meetings were approved.

3.  Director’s Report: Note: In a recent e-mail distribution, it was reported that NGS has allocated $960,000 to CSRC as a result of its FY07/08 grant request for $1,105,000.

Bock stated that NGS has concluded that the JIMO (Joint Institute of Marine Observations) “funding process” can not be used for the FY07/08 NGS grant. All past funds from NGS have been obtained through JIMO. The UCSD overhead rate is considerable lower for JIMO projects (grants) than the standard university overhead rate; i.e., 16 percent plus lab fees versus 54.4 percent. The JIMO overhead rate is less, in part, because reporting requirements are less restrictive than that for normal UCSD grants. The result of this decision by NGS is that actual FY07/08 work efforts must be cut by $130,000 to accommodate the higher overhead costs, although the NGS grant remains at $960,000. Bock and Turingan provided a review of the tentative cuts in CSRC FY07/08 Work Plan to accommodate the higher overhead costs. Turingan will distribute an e-mail to the Executive Committee members that shows the tentative cuts. Turingan will prepare a chart showing Direct and Indirect costs for the projects. Additional funds maybe available from NGS latter in the year to cover the overhead costs.

Bock said that they are in the process of interviewing candidates to fill a programmer’s position.

4.  Financial Report: Earlier today, Turingan distributed various Financial Reports, covering the period from July 1, 2001 through May 31, 2007, by e-mail to the members. Since the members had not had an opportunity to review the reports there was no discussion.

5.  Executive Manager’s Report: Canas reported that Towill, one of CSRC’s selected on-call contractors, has a geoid modeling program. He will attempt to obtain more information from Towill regarding the program.

Canas is continuing to work on the on-call contracts. He and Fenske have developed a spreadsheet that shows the pay rates for the various personnel classifications for the four selected on-call contractors. Canas is working with Bob Beiner, UCSD contracts administrator, to execute the four purchase orders (contracts), which will enable the task orders to be issued. A draft purchase order has been prepared and submitted to Beiner. Canas goal is to have the purchase order, pay rate spreadsheet, and the Central Coast HM project task order completed by next Friday (July 6).

Canas suggested that CSRC needs a committee to review the NOAA grant requirements.

6.  Work Plan Committee: Discussions regarding the FY07/08 Work Plan were included in the earlier Director’s Report agenda item. Andrew, the FY07/08 Work Plan Committee chairperson, and the participating Executive Committee members had no additional comments.

7.  Contracts/Projects Status Reports:

  1. Southern California NAVD88 – Bock reported that Cecilia Whitaker, CSRC consultant, and Psomas, the CSRC contractor, have completed the field work, processing effort, and analysis for this project. Whitaker and Bock are now in the process of preparing a report for the project.
  2. Northern San Joaquin Valley HM – Bock advised that staff has received the PGM data from Caltrans (Stockton District). He plans now to add the Caltrans data to the other Northern San Joaquin Valley data and begin the adjustment effort for the entire project. Initially, he will complete the horizontal and ellipsoid height adjustment. The results will be submitted to NGS and posted on the CSRC website. Subsequently, he will determine derived orthometric heights by applying a geoid model to the ellipsoid heights. The resultant derived orthometric heights will be circulated by CSRC. Later, the orthometric height adjustment will be performed. The means to accomplish remains to be determined; i.e., consultant contract, on-call contract, or UCSD.
  3. Geoid Analysis – This project is likely to be cut as a result of the funding cuts necessary to accommodate the reduced grant allocation and the higher overhead costs.
  4. Central Coast HM – Ikehara said that she and Fenske are finalizing the task order for this project – target date to complete, end of next week (July 6).
  5. Northern California HM – Davis reported that the required paperwork to extent the Caltrans/CSRC contract is being processed. He expects the extended contract to be executed soon.

8.  Coordinating Council/Executive Committee: (Helmer joined the meeting just prior to this agenda item discussion.) Davis reviewed the status of the Coordinating Council and the Executive Committee election.

·  Statements from the Executive Committee candidates have been received and circulated.

·  The Bylaws require that the Executive Committee shall consist of at least three different Membership Subgroups.

·  The Bylaws also state that the ballots shall be counted by the Director and two Coordinating Council members who are not candidates. A quorum to conduct Council business, including an election, is 50 percent of the members.

·  Jim Appleton and Don D’Onofrio have resigned from the Coordinating Council. Mike Weir is currently employed by Topcon. The later is it conflict with CSRC Policy No. 4.

·  The Bylaws require that candidates for the Executive Committee positions must be members of the Coordinating Council.

After considerable discussion regarding the Coordinating Council membership and the Executive Committee elections, Ikehara made the following motion.

·  Increase the “Non-Designated Professionals” Membership Subgroup from 10 to 13.

·  Replace Jim Appleton with Giana (Gigi) Cardoza, District 6 Caltrans, in the “Other State Agencies” Membership Subgroup.

·  Move Jim Swanson from the “Utility Firms, Organizations and Districts” Membership Subgroup to the “Non-Designated Professionals” Membership Subgroup.

·  Add Bret Baker to the “Utility Firms, Organizations and Districts” Membership Subgroup.

·  Add Dan Gilleland, Ken Joyce, Kari Launen, and Steve Martin to the “Non-Designated Professionals” Membership Subgroup.

The motion was seconded by Sarsfield and approved by the Executive Committee members.

Davis stated that to date he has been conducting the search for Executive Committee candidates and basically coordinating the election. But, he believes further involvement would not be appropriate, since he is a candidate for the election. As a result, the Executive Committee formed an Election Committee consisting of Bock, Carlson, and Sarsfield. The Committee will develop a slate of candidates and conduct the elections (P.S. ballots were distributed July 5; be sure to vote).

9.  New Business: Ikehara informed the group that the National Height Modernization Program meeting has been scheduled for Denver on July 17 and July 18 a.m. The meeting will be held at the Courtyard by Marriott at Cherry Creek. Bock and Canas stated they had not received an invitation to participate. Executive Committee members are encouraged to attend this meeting. Canas stated he plans to attend; Helmer said he could attend on July 17; Davis was encouraged to attend; Bock cannot attend.

10.  Next Meeting: The next Executive Committee meeting is scheduled for July 25, from 1:30 p.m. to 3:00 p.m.

Respectively submitted by: Larry Fenske, Recorder

Assisted by and concurred by: Ross Carlson, CSRC Secretary

Approved August 20, 2007, no negative responses to the request for approval.


CSRC

Executive Committee Teleconference

July 27, 2007

Agenda

Conference Line: 1-866-236-3449

Pass Code: 9833218 (followed by the pound key (#))

TIME / TOPIC / LEAD
1:30 / Welcome
·  Roll Call (to determine quorum)
·  Review Agenda
·  Review and Approve May 30, 2007 EC Meeting Notes / All
Old Business
·  Review and Approval of Meeting Notes from March and April 2007 / Carlson
Director’s Report
·  Status of Grant Proposal
·  Other Items / Bock
Financial Report
·  Financial report through May 31, 2007 / Turingan
Executive Manager’s Report
·  Contracts/Task Order
·  Other Items / Canas
Work Plan Committee
·  Work Plan
·  Reconciliation with Grant / Andrew
Contracts/Projects Status Reports·  Southern California NAVD88
·  Northern San Joaquin Valley Height Modernization
·  Geoid Analysis
·  Central Coast Height Modernization
·  Northern California Height Modernization (Caltrans)
o  Extension of CSRC/Caltrans Agreement / Bock/Helmer
Bock/Ikehara
Helmer
Ikehara
Davis


CSRC

Executive Committee Teleconference

July 27, 2007

Agenda

TIME / TOPIC / LEAD
Coordinating Council/Executive Committee
·  Coordinating Council Membership
·  Executive Committee Election
o  Procedures
·  Other Topics / All
New Business
·  Next meeting
·  Other Topics / All
3:30 / ADJOURN

Executive Committee Meeting Notes (6/27/07)

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