Work Instruction
Functional Area: Organizational Management / Create New Position
Purpose
Use this procedure to create a new position.
Trigger
Perform this procedure when HR receives a request for a new position by the requesting Organizational Unit (College, Department).
Prerequisites
All of the required approvals must be obtained prior to the request to create a new position in UC Flex.
Menu Path
Use the following menu path to begin this transaction:
  • SelectHuman ResourcesOrganizational ManagementOrganizational PlanOrganization and StaffingChange to go to theOrganization and Staffing Changescreen.
Transaction Code
PPOME
Business Process Information
  • This transaction allows you to Create Organizational Plan data through the use of one consolidated view. Organizational Plan data includes Organizational Units, Jobs and Positions. The PPOME transaction is a very complex screen, as there are four quadrants on the screen. It is critical that you have a thorough understanding of the infotypes prior to using this transaction, because during the creation of objects if infotypes are missed or skipped the object will not be created or related correctly within the system.
  • For the purpose of this Business Process Document a new position will be created. The infotypes will NOT be examined in detail. Please refer to PQ03, PQ10, and PQ13 for specific infotypes related to creating new Organizational Units, Positions and Jobs.
  • Since Human Resources will be the owner of the Organizational Structure at UC they must receive the required online form from the requesting Organizational Unit prior to creating ANY objects within UC Flex. In addition, the requesting Organizational Unit (College, Department) should NOT forward their request to Human Resources until ALL required approvals within their department have been obtained. If HR receives a request for Organizational Management maintenance, that include the creation of objects, without the required approvals, HR will NOT complete the action in UC Flex.
Helpful Hints
  • The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).
  • On certain screens you may have to scroll to view some data entry fields.

Work Instruction
Functional Area: Organizational Management / Create New Position
Procedure
1. / Start the transaction using the menu path or transaction code.
Organization and Staffing Change

2. / Click on Search term under Organizational unit located in the Find by section to locate the appropriate organizational unit.
Find Organizational unit

3. / As required, complete/review the following fields:
Field / R/O/C / Description
With name / Optional / Contains the long text, short text or eight-digit key of the object
Example:
Talent Acquisition
4. / Click .
Organization and Staffing Change (2)

5. / Double-click on the appropriate organizational unit in the Task Assignment window.
Organization and Staffing Change (3)

6. / Click .
Choose Relationship

7. / Double-click on the appropriate organizational unit to the left of Position.
Organization and Staffing Change (4)

8. / As required, complete/review the following fields:
Field / R/O/C / Description
Position / Required / Associated with a specific set of responsibilities within an organizational unit and normally occupied by a person (e.g. Director of Human Resources, Associate Professor)
Example:
Sr. HR Cons.- Abbreviated format
Position (unlabeled field to the right of the Position field) / Required / Associated with a specific set of responsibilities within an organizational unit and normally occupied by a person
Example:
Sr. Human Resources Consultant
Job / Optional / General grouping of knowledge, skills and abilities; As such, a job is used to describe common traits among positions
Example:
Consultant
Valid from / Required / Beginning date when specifying a range of dates
Example:
05/09/2006
To (field located under the Valid from field) / Required / End value when specifying a range of values, dates and/or times
Example:
12/31/9999
General description / Optional / Text to identify and characterize an object or activity
Example:
Free text regarding general notes about the position.
/ A new position is added to the organizational unit.
9. / Perform one of the following:
If You / Then
Want to mark the position as a chief position within the organizational unit / Select to the left of Head of own organizational unit.
Do not want to mark the position as a chief position within the organizational unit / - -
10. / Click .
11. / Click .
Organization and Staffing Change (5)

12. / The system displays the message, “Data has been saved”.
13. / Click until you return to the SAP Easy Access screen.
14. / You have completed this transaction.
8/17/2017
Ver: / 08_OM_PPOME_Crt New Pos_OM1_0.udc
© University of Cincinnati / 1/9
Work Instruction
Functional Area: Organizational Management / Create New Position
Result
You have created a new position.
Comments
None
8/17/2017
Ver: / 08_OM_PPOME_Crt New Pos_OM1_0.udc
© University of Cincinnati / 1/9