Create and Maintain Bank Details

Work Instruction
Functional Area: Personnel Administration / Create and Maintain Bank Details
Purpose
Use this procedure to set up a direct deposit for net pay, direct deposit for a fixed dollar amount, more than one direct deposit, delimit direct deposits, and change the fixed dollar amount.
Trigger
Perform this procedure when a direct deposit form is received in the Human Resources Service Center.
Prerequisites
None
Menu Path
Use the following menu path to begin this transaction:

Select Human ResourcesPersonnel ManagementAdministrationHR Master Data to go to the Maintain HR Master Data screen.

Transaction Code
PA30
Helpful Hints

The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).
On certain screens you may have to scroll to view some data entry fields.

Work Instruction
Functional Area: Personnel Administration / Create and Maintain Bank Details
Procedure
1. / Start the transaction using the menu path or transaction code.
Maintain HR Master Data (UC Basic Personnel Data)

2. / As required, complete/review the following fields:
Field / R/O/C / Description
Person ID / Required / Unique Employee Identification number
Example:
10000135
3. / Click .
Maintain HR Master Data (UC Basic Personnel Data tab) (2)

4. / Perform one of the following:
If You / Go To
Know the infotype number or name / Step 5
Do not know the infotype number or name / Step 7
/ The employee’s information is now displayed on the screen. Infotypes created for the employee have a displayed to the right of the Infotype text field.
5. / As required, complete/review the following fields:
Field / R/O/C / Description
Infotype / Required / Screen(s) in SAP HR that store HR data; Identified by a name and four-digit number
Example:
0009
You can also type the name of the infotype (Bank Details).
6. / Go to Step 9.
7. / Click the tab.
Maintain HR Master Data (UC Payroll Data tab)

8. / Click to the left of Bank Details.
9. / Click .
10. / Perform one of the following:
If You Want To / Then / Go To
Create a net pay (main bank) direct deposit / Click . / Step 11
Create a direct deposit for a fixed dollar amount (other bank) / Click . / Step 17
Create a second direct deposit for a fixed dollar amount (other bank) / Click . / Step 21
Change a fixed dollar amount (other bank) / Click . / Step 27
List Bank Details (0009)

11. / Click to the left of the record to be copied.
12. / Click .
Copy Bank Details

13. / As required, complete/review the following fields:
Field / R/O/C / Description
Start / Required / Date and/or time when operation commences
Example:
02/11/2006
The Start date is pay period end date of the check on which the deposit will become effective.
Bank Details Type / Required / Type of financial institution from the drop down list
Example:
Main bank
Main bank represents the “net” pay.
Bank Key / Required / ABArouting number for a bank account
Example:
042000398
This is the bank routing number.
Bank Account Number / Required / Bank account number
Example:
100901
Bank control key / Required / Type of account: savings/checking
Example:
01 (Checking account) 02 (Savings account)
Payment method / Required / Indicates method by which the payment will be made
Example:
E (Employee checks)) I (Employee direct deposits)
14. / Click .
Copy Bank Details (0009) (2)

15. / Click .
/ The system displays the message, “Save your entries.”
List Bank Details (0009) (2)

16. / Go to Step 38.
/ The system displays the message, “Record created”.
Create Bank Details (0009)

17. / As required, complete/review the following fields:
Field / R/O/C / Description
Start / Required / Date and/or time when operation commences
Example:
02/11/2006
The Start date is the pay period end date of the check on which the deposit will become effective.
Bank Details Type / Required / Type of financial institution from the drop down list
Example:
Other bank
Other bank represents a “fixed dollar amount” deposit.
Bank Key / Required / ABArouting number for a bank account
Example:
042000398
This is the bank routing number.
Bank Account Number / Required / Bank account number
Example:
100901
Bank control key / Required / Type of account: savings/checking
Example:
01 (Checking account) 02 (Savings account)
Payment method / Required / Indicates method by which the payment will be made
Example:
I (Employee direct deposits)
Standard Value / Required / Reflects the fixed amount to apply to this info type action
Example:
100.00
This is the fixed dollar amount of the deposit.
18. / Click .
Create Bank Details (0009) (2)

19. / Click .
/ The system displays the message, “Save your entries.”
Maintain HR Master Data (UC Payroll Data tab) (2)

20. / Go to Step 38.
/ The system displays the message “Record created”.
List Bank Details (0009) (3)

21. / Click to the left of the record to be copied.
22. / Click .
Copy Bank Details (0009) (3)

23. / As required, complete/review the following fields:
Field / R/O/C / Description
Start / Required / Date and/or time when operation commences
Example:
04/11/2006
The Start date is the pay period end date of the check on which the deposit will become effective.
Bank Details Type / Required / Type of financial institution from the drop down list
Example:
Other bank
Other bank represents a “fixed dollar amount” deposit.
Bank Key / Required / ABArouting number for a bank account
Example:
043301627
This is the bank routing number.
Bank Account Number / Required / Bank account number
Example:
1003
Bank control key / Required / Type of account: savings/checking
Example:
01 (Checking account) 02 (Savings account)
Payment method / Required / Indicates method by which the payment will be made
Example:
I (Employee direct deposits)
Standard Value / Required / Reflects the fixed amount to apply to this info type action
Example:
150.00
24. / Click .
Copy Bank Details (0009) (4)

25. / Click .
/ The system displays the message, “Save your entries.”
List Bank Details (0009) (4)

26. / Go to Step 38.
/ The system displays the message “Record created”.
Enter Delimitation Date

27. / As required, complete/review the following fields:
Field / R/O/C / Description
Delimit.Date / Required / Stop date of the info type action
Example:
03/25/2006
Enter the pay period end date of the check date on which the change will become effective.
28. / Click .
Information

29. / Click .
Delimit Bank Details (0009)

30. / Click to the left of the record to be changed.
/ Only the records that can be delimited and changed are displayed.
31. / Click .
Maintain HR Master Data (UC Payroll Data tab) (3)

32. / Click .
List Bank Details (0009) (5)

33. / Review the displayed information.
/ The selected record has been delimited (stopped).
34. / Click .
/ When changing a direct deposit record, either in the form of a net pay or a fixed amount, you must first delimit (stop) the current direct deposit record and then enter the change as if it were the first direct deposit request received.
Create Bank Details (0009) (4)

35. / As required, complete/review the following fields:
Field / R/O/C / Description
Start / Required / Date and/or time when operation commences
Example:
02/20/2006
The Start date is the pay period end date of the check on which the deposit will become effective.
Bank Details Type / Required / Type of financial institution from the drop down list
Example:
Other bank
Other bank represents a “fixed dollar amount” deposit.
Bank Key / Required / ABArouting number for a bank account
Example:
042000398
This is the bank routing number.
Bank Account Number / Required / Bank account number
Example:
100901
Bank control key / Required / Type of account: savings/checking
Example:
01 (Checking account) 02 (Savings account)
Payment method / Required / Indicates method by which the payment will be made
Example:
I (Employee direct deposits)
Standard Value / Required / Reflects the fixed amount to apply to this info type action
Example:
350.00
36. / Click .
Create Bank Details (0009) (5)

37. / Click .
/ The system displays the message, “Save your entries.”
List Bank Details (0009) (6)

38. / Click until you return to the SAP Easy Access screen.
/ The system displays the message, “Record created.”
39. / You have completed this transaction.
8/13/2017
Ver: / 04_PA_PA30_Cr Maint Bank Details_PA1_0.udc
© University of Cincinnati / 1/27
Work Instruction
Functional Area: Personnel Administration / Create and Maintain Bank Details
Result
You have created and/or maintained an employee’s direct deposit.
Comments
None
8/13/2017
Ver: / 04_PA_PA30_Cr Maint Bank Details_PA1_0.udc
© University of Cincinnati / 1/27