CPHS Booster Board of Directors
Meeting Minutes of February 9, 2010
Attendance
Board Members: George Borrell, Lori Nelson, Rhonda Van Tuyl, and Dausha Everett.
Guests: Steve Van Tuyl and Dave Everett
George Borrell motioned to approve the January Board Minutes. Rhonda Van Tuyl seconded the motion that was unanimously passed.
Treasurer Report
Current Funds:
Two CD’s (which are not to be used)$ 5,000.00
Checking:$21,848.14
Activity Account:$ 400.75
$27,248.89
Booster Funds/Balance
The board discussed the amount of our booster fee. It was decided that our booster fee is reasonable and not above market and is a fair value for high school hockey especially with a free overnight trip to Moorhead included.
The 2009/2010 financials will be closed before any further decisions are made on funds.
Special Events
Team Meals:
02/10 @ Chipotle (donated by Chipotle) flyers were given out at practice on Monday 02/08. Bob Rossbach will be at Chipotle to help with organizing the boys.
02/13 Buffett for CPHS families at Sammy’s in BP. Cost is $7.99.
02/18 Sarpinos is donating pizza’s for the team after the game. The booster will purchase drinks for the team.
BW-We can use cards until March 31. We currently have $200 in the account. We need to send an e-mail out to parents reminding them to use the card and the cutoff date.
Senior Night 02/20:
Rhonda Van Tuyl, Patti Robinson and Kara Honebrink are helping with senior night. Rhonda will put an e-mail to parents with the schedule.
End of Season Banquet 03/16:
Committee is working on this.
Coach Pat will be giving out the following awards: MVP, Most Improved, Rebel Award, and Rookie of the Year. Rhonda Van Tuyl will be working with Dave at Sterling Trophy on these.
Trophy/Plagues
Coach Pat requested $75.00 for the entry of a CPHS player for the Hobey Baker award to the State of Minnesota Hockey. George Borrell motioned to pay $75.00. Dausha Everett seconded the motion that unanimously passed. This will be paid out of our school account.
Fundraising
2010 Golf Tournament: It is scheduled for 08/13 at Sundance. 1:00pm shotgun. It will be a few dollars cheaper than last year. Steve Van Tuyl is talking with a band to possibly play that night. Mike McDonald has talked with the gentleman that did the flyer last season and he will donate his time for the flyer this coming season.
It was discussed to possibly have a fundraiser each year where the revenue generated by each players can be applied against their booster club fee (but only up to the total fee amount), thus creating a potential refund of the booster club fee. This can be revisited by next year’s Booster Board.
Scholarship
It was suggested that depending on the number of seniors on the team of 2010-2011, the number of scholarships could be increased to 3. Any decision on this was deferred to next year’s Booster Board.
Special Projects for Set Aside Funds
Booster Laptop: After discussions over a few months, a laptop for the treasurer is in need. Adding Quicken or QuickBookssoftware on the laptop will make the accountability easier and quicker. Also, when one treasurer leaves they can hand off the laptop to the new treasurer for easy takeover. This laptop can also be used by the secretary to take minutes at the monthly meetings. We would like to purchase this equipment in March or April. George Borrell proposed to set aside $1,000.00 for a new laptop and software. Lori Nelson seconded the motion that was unanimously approved.
Locker Room Updates: The locker room needs repainting and the hinges on the lockers are rusted. George has a hockey dad that will donate his time and purchase the paint at a cheaper price. George Borrell proposed to set aside $800.00 for paint and new hinges for the locker room. Rhonda Van Tuyl seconded the motion that was unanimously approved.
New Jersey’s: After several discussions over the last few months, new jerseys will need to be purchased by the end of next season. The approximate cost will be $8,000.00. We cannot count on any money from the high school with all the cuts currently going on per Matt Mattson. It was discussed at tonight’s meeting to take $2,000.00 from last season’s $7,000.00 that was in the account balance and $2,000.00 from this season and set aside for future purchase of jerseys. George met with Coach Janostin last weekend and he requested that the Booster Club look into getting a new set of jerseys for next season. There was also discussion at tonight’s meeting, if we can do additional fundraising specifically for new jersey’s this summer we could possible purchase the jerseys for the beginning of next season. Lori Nelson proposed to set aside $4,000.00 for the new jersey funds. Dausha Everett seconded the motion that was unanimously approved.
Weight Room at the Forum: George Borrell has been in discussions with Gordy Littler (CPYHA) and Pat Janostin to redo the weight room at the Forum and make it into a conditioning room for the high school and CPYHA use. The police donated the current equipment in1985 to CPYHA. It is very old. The room would need to be cleaned out of current equipment, put this equipment up for sale and paint the room. There could be new medicine balls, dumb bells, bungees and body strengthening equipment purchased and set up in the room for use. George will continue discussions with CPYHA and revisit next month.
Hockey Hall of Fame: George Borrell has been in discussion with Pat Janostin to create the Hockey Hall of Fame at the Forum. Ideas are pictures of past players, archive of team photos, jerseys from past players, plaques of awards given and add plates for each year and move the Section Photo down to eye level. Discussions will continue with Nick Powell and will revisit next month.
Returning Board Members
George Borrell, Rhonda Van Tuyl and Dausha Everett are the returning board members for next season so far. We are waiting to hear back from Toni Duberry.
Recruiting of New Board Members
The returning board members will talk with a few sophomoreand junior parents to see if they are interested in being on the board for next season.