County of Charlotte

County of Charlotte

Post Office Box 608

250 LeGrande Ave; Suite A

Charlotte Court House, VA 23923

Invitation for Bid (037-171)

(Chain-link Fence for the Bacon/Saxe Convenience Center)

Note: This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2-4343.1 or against a bidder because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment.

This solicitation is subject to the provisions of the General Terms and Conditions and any Special Terms and Conditions included herein. The Invitation for Bid, your bid, and modifications or additions to either, shall constitute an entire integrated contract.

Address All Inquiries and Correspondence to:

Contract Period: February 1, 2008 – April 30, 2008

Special Instructions:

1. Responses must be signed below in ink.
2. Responses will be accepted until the date and hour shown above.
3. This inquiry incurs no obligation on the part of the County of Charlotte.
4. All prices are considered firm for our acceptance within 60 days after the due date.
5. Charlotte County may cancel or withdraw a solicitation in whole or in part and reject any and all bids or proposals at any time prior to an award (Section 2.2-4319-Code of Virginia).

In Compliance With This Invitation to Bid #037-171, and To All The Conditions Imposed in Section 9, The Undersigned Offers And Agrees To Furnish Services In Accordance With The Attached Signed Bid.

*Virginia Contractor License No. ______

Class: ______Specialty Codes: ______

Name And Address Of Firm:

______Date: ______

______Name: ______

______Title: ______

______Zip Code: ______

FIN NO. ______Phone: (____)______

E-mail: ______FAX: (_____)______

County of Charlotte

Post Office Box 608

250 LeGrande Ave; Suite A

Charlotte Court House, VA 23923

Invitation for Bid #037-171

(Chain-link Fence for the Bacon/Saxe Convenience Center)

I, the undersigned, having carefully studied the specifications for the chain-link fence for the Bacon/Saxe Solid Waste Disposal and Recycling Center located at 1224 Hermon Road in Saxe, Virginia, propose to furnish all labor, supervision, equipment, tools, materials, expertise, and applicable permits to perform all operations necessary to execute and complete the work required.

Total Job Quotation* $______

Estimated Completion Date** ______

______

Authorized Signature

______

Date

*Price quoted shall be the final cost to the County. No additional charges shall be passed to the County including applicable taxes, delivery or surcharges.

**The estimated completion date may be a factor in making the award.

TABLE OF CONTENTS

I.Purpose...... 4

II.Scope of Services...... 4

III. Mandatory Site Visit...... 4

IV. Materials...... 4

V. Installation...... 7

VI.General Terms & Conditions...... 10

VII.Special Terms & Conditions...... 12

VIII.Bid Submittals...... 12

IX.Method of Payment...... 13

I.PURPOSE

The intent of this Invitation for Bids and resulting contract is to obtain pricing from qualified Offerors to furnish and install a new chain-link fence per specifications at the Bacon/Saxe Solid Waste and Recycle Center site located at 1224 Hermon Road (Route 612 West) in Saxe, Virginia.

II. SCOPE OF WORK

This work shall consist of providing all labor, supervision, equipment, tools, materials, incidentals, and expertise necessary to furnish and install a chain-link fence with two (2) double gates at the Bacon/Saxe Solid Waste and Recycle Center site located at 1224 Hermon Road (Route 612 West) in Saxe, Virginia. The estimated length of the proposed fence is 670 linear feet. All equipment, materials and installation work must comply with the specifications of this Invitation for Bids and any addenda issued in conjunction with this IFB, the Virginia OSHA Standards, and the Virginia Uniform Statewide Building Codes.

III. MANDATORY SITE VISIT

A mandatory site visit will be held on January 16, 2008 at 2:00 pm. Potential bidders are to meet at the site located at 1224 Hermon Road (Route 612 West) in Saxe, Virginia at the appointed time. The purpose of this site visit is for bidders to examine the planned location of the fence, which has been marked on site, in order to make exact measurements and determine material quantities.

Due to the importance of all bidders having a clear understanding of the specifications and requirements of this solicitation, attendance at this site visit will be a prerequisite for submitting a bid.

IV.MATERIALS

A. Chain-Link Fence Fabric

Provide fabric in one-piece heights measured between top and bottom of outer edge of selvage knuckle. Comply with ASTM A 392, CLFMI CLF 2445, and the following requirements:

1. Wire Fabric: Metallic-coated wire with a diameter of 0.148 inch.

1. Height: Six (6) Feet
2. Mesh Size: No larger than 2”
3. Polymer Coating: ASTM D 668, Class 2B over metallic-coated steel wire. Color as selected by Owner from manufacturer’s full range.
4. Coat selvage ends of fabric that is metallic coated before the weaving process with manufacturer’s standard clear protective coating.

2. Selvage: Knuckled at both selvages.

B. Industrial Fence Framing

Post and rails must comply with ASTM F 1043 for framing, ASTM F 1083 for Group IC round pipe, and the following:

1. Group: IC, round steel pipe, yield strength 50,000 psi

2. Strength Requirement: Heavy industrial according to ASTM F 1043

3. Post Diameter, Size, & Thickness: According to ASTM F 1043

4. Swing Gate Post Diameter, Size & Thickness: According to ASTM F900

using 2.375-inch diameter pipe, weighing 3.11-lb/ft.

5. Coating for Steel Framing:

a. Metallic Coating: Use any of the following:

1. Type A - consisting of not less than a minimum of 2.0-oz./sq. ft. average zinc coating per ASTM A 123/A 123M or 4.0-oz./sq. ft. zinc coating per ASTM A 653/A 653M

ii. Type B - zinc with organic overcoat, consisting of a minimum of

0.9-oz./sq. ft. of zinc after welding, a chromate conversion coating,

and a clear, verifiable polymer film

iii. External, Type B - zinc with organic overcoat, consisting of a

minimum of 0.9-oz/sq. ft. of zinc after welding, a chromate

conversion coating, & not less than 0.3-mil-thick, zinc pigmented

coating

iv. Type C - Zn-5-Al-MM alloy, consisting of not less than 1.8-oz./sq.

ft. coating.

b. Polymer coating over metallic coating

6. Aluminum Finish: Mill finish complying with ASTM B 429

C. Industrial Swing Gates:

Swing Gates must comply with ASTM F 900 for double swing gate types and the following:

1. Metal Pipe & Tubing

a. Galvanized steel - Comply with ASTM F 1043 and ASTM F 1083 for

materials and protective coatings.

b. Aluminum – Comply with ASTM B 429 and ASTM F 1043 for materials

and protective coatings

2. Frames and Bracing: Fabricate members from round, galvanized steel

tubing with outside dimension and weight according to ASTM F 900 and

the following:

1. Gate Fabric Height: 2 inches less than adjacent fence height
2. Frame Members: Tubular steel, 1.90 inches round

3. Frame Corner Construction: Assembled with corner fittings and

5/16-inch-diameter, adjustable truss rods for panels 5 feet wide or wider.

4. Hardware: Latches must permit operation from both sides of gate. Hinges,

center gate stops and keepers for each gate leaf more than 5 feet wide.

Fabricate latches with integral eye openings for padlocking. Padlock must

be accessible from both sides of gate.

D. FITTINGS

Fittings must comply with ASTM F 626 and the following:

1. Post and line caps:

1. Must be provided for each post
2. Line post caps with loop to receive tension wire or top rail

2. Rail and Brace Ends: Attach rails securely to each gate, corner, pull, and

end post.

3. Rail Fittings: Provide the following:

1. Top Rail Sleeves: Pressed-steel or round-steel tubing not less than 6 inches long.
2. Rail Clamps: Line and corner boulevard clamps for connecting intermediate and bottom rails in the fence line-to-line posts.

4. Tension and Brace Bands: Pressed steel

5.Tension Bars: Steel, length not less than 2 inches shorter than full height of chain-link fabric. Provide one bar for each gate and end post, and two for each corner and pull post, unless fabric is integrally woven into post.

6. Truss Rod Assemblies: Steel, hot-dip galvanized after threading rod and

turnbuckle or other means of adjustment.

7. Tie Wires, Clips, & Fasteners: Must comply with ASTM F 626.

Standard Round Wire Ties for attaching chain-link fabric to posts, rails, and

frames must be hot-dipped galvanized steel, 0.106-inch-diameter-wire, with

the galvanized coating thickness matching coating thickness of chain-link

fence fabric.

8. Finish:

1. Metallic Coating for Pressed Steel or Cast Iron: Not less than 1.2 oz. / sq. ft. zinc.
2. Aluminum: Mill finish

E. CAST-IN-PLACE CONCRETE

1. Concrete shall be the air-entrained type.

2. Minimum 28 day compressive strength shall be 3,500 psi

3. Maximum size of aggregate shall be ¾ inch.

F. GROUT AND ANCHORING CEMENT

Use non-shrink, nonmetallic grout that is premixed, factory-packaged, non-staining, non-corrosive, nongaseous, and complies with ASTM C 1107. Provide grout recommended in writing by the manufacturer, for exterior applications.

G. FENCE GROUNDING

1. Conductors: Bare, solid wire for No. 6 AWG & smaller; stranded wire for

No. 4 AWG and larger.

1. Material above Finished Grade: Copper
2. Material on or Below Finished Grade: Copper
3. Bonding Jumpers: Braided copper tape, 1 inch wide, woven of No. 30 AWG bare copper wire, terminated with copper ferrules

2. Connectors and Grounding Rods: Comply with UL 467.

1. Connectors for Below-Grade Use: Exothermic welded type
2. Grounding Rods: Copper-clad steel, 5/8 by 96 inches

V. INSTALLATION

A. GENERAL

1. Competent skilled men who are familiar with the specific materials and

equipment shall perform installation. The contractor shall be responsible

for initiating, maintaining & supervising all safety precautions & programs

in connection with the work.

2. Contractors shall pick up and lawfully dispose of all construction debris on

County property at the conclusion of each workday.

3. The Contractor shall repair any damage to existing utilities, equipment or

finished surfaces resulting from this work. Any such repairs must meet the

Agency’s standards and will be performed at the sole expense of the

Contractor.

4. At the conclusion of the work, the Contractor shall demonstrate to the

Agency’s Representative that the work is in compliance with these

specifications. Any deficiencies shall be promptly and permanently

corrected by the Contractor at the Contractor’s sole expense prior to final

acceptance of the work.

B. Chain-Link Fence

1. General: Install chain-link fence to comply with ASTM F 567 and more

stringent requirements specified.

2. Post Excavation: Drill or hand-excavate holes for posts in firm soil.

1. Post Setting:

1. Set posts in concrete
2. Verify that posts are set plumb, aligned, and at correct height and spacing.
3. Hold post in position during setting with concrete or mechanical devices.
4. Place concrete around posts & vibrate or tamp for consolidation. Protect aboveground portion of posts from concrete splatter.
5. Extend exposed concrete 2 inches above grade; shape & smooth to shed water.

4. Terminal Posts: Locate terminal end, corner, & gate posts per ASTM F 567

and terminal pull posts at changes in horizontal alignment of 30 degrees or

more.

5. Line Posts: Space line posts uniformly at proper spacing to prevent sagging

(maximum distance shall be 10 feet)

6. Post Bracing and Intermediate Rails: Install according to ASTM F 567,

maintaining plumb position and alignment of fencing.

a. Install braces at end and gate posts and at both sides of corner and pull

posts.

b. Locate horizontal braces at mid-height of fabric 6 feet or higher, on

fences with top rail and at 2/3 fabric height on fences without top rail.

Install so posts are plumb when diagonal rod is under proper tension.

7. Tension Wire: Install according to ASTM F 567, maintaining plumb

position and alignment of fencing. Pull wire taut, without sags. Fasten

fabric to tension wire with 0.120-inch-diameter hog rings of same material

and finish as fabric wire, spaced a maximum of 24 inches. Install tension

wire before stretching.

1. Install top tension wire through post cap loops.
2. Install bottom tension wire within 6 inches of bottom of fabric and tie to each post with not less than same diameter and type of wire.

8. Top Rail: Install according to ASTM F 567, maintaining plumb position

and alignment of fencing. Run rail continuously through line post caps,

bending to radius for curved runs and terminating into rail end attached to

posts or post caps fabricated to receive rail at terminal posts. Provide

expansion couplings as recommended in writing by fencing manufacturer.

9. Bottom Rail: Install, spanning between posts.

10. Chain-Link Fabric: Apply fabric to outside of enclosing framework.

Leave 1 inch between finish grade or surface and bottom selvage. Pull fabric

taut and tie to posts, rails, and tension wires. Anchor to framework so fabric

remains under tension after pulling force is released.

11. Tension or Stretcher Bars: Thread through fabric & secure to end, corner,

pull, and gate posts with tension bands spaced not more than 15 inches.

12. Tie Wires: Use wires of proper length to secure fabric to line posts and rails.

Attach wire at one end to chain-link fabric, wrap wire around post a minimum

of 180 degrees, and attach other end to chain-link fabric per ASTM F 626.

Bend ends of wire to minimize hazard to individuals & clothing. Maximum

spacing for tie wires on line posts shall be 12 inches. Maximum spacing for

tie wires on braces shall be 24 inches.

13. Fasteners: Install nuts for tension bands & carriage bolts on the side of the

fence opposite the fabric side

C. Gates

Gates must be installed according to manufacturer’s instructions, level,

plumb, & secure for full opening without interference. Attach fabric as for

fencing. Attach hardware using tamper-resistant means. Install ground-set items in

concrete for anchorage. Adjust hardware for smooth operation & lubricate where

necessary. Adjust gate to operate smoothly, easily, & quietly, free of binding, warp,

excessive deflection, distortion, nonalignment, misplacement, disruption, or

malfunction throughout entire operational range. Confirm that latches and locks

engage accurately and securely without forcing or binding.

D. Grounding & Bonding

1. Fence Grounding

1. Fences within 100 feet of buildings, structures, walkways, and roadways must be grounded at maximum intervals of 750 feet
2. Ground gates and other fence openings on each side of opening
3. Bond metal gates to gate posts
4. Bond across openings with or without gates, using No. 2 AWG wire
5. Ground fence at location of overhead electrical power line crossings and at a maximum distance of 150 feet on each side of crossing.
6. Ground fences enclosing electrical power distribution equipment as required by IEEE C2

2. Grounding Method: At each grounding location, drive a grounding rod vertically

until the top is 6 inches below finished grade. Connect rod to fence with No. 6

AWG conductor. Connect conductor to each fence component at the grounding

location.

3. Bonding Method for Gates: Connect bonding jumper between gate post & frame

4. Connections: Make connections so possibility of galvanic action or electrolysis is

minimized. Select connectors, connection hardware, conductors, and connection

methods so metals in direct contact will be galvanically compatible.

1. Use electroplated or hot-tin-coated materials to ensure high conductivity and to make contact points closer in order of galvanic series
2. Make connections with clean, bare metal at points of contact
3. Make aluminum-to-steel connections with stainless-steel separators and mechanical clamps
4. Make aluminum-to-galvanized-steel connections with tin-plated copper jumpers and mechanical clamps
5. Coat & seal connections having dissimilar metals with inert material to prevent future penetration of moisture to contact surfaces

5. Bonding to Lightning Protection System: If fence terminates at lightning-

protected building or structure, ground the fence and bond the fence grounding

conductor to lightning protection down conductor or lightning protection grounding

conductor complying with NFPA 780

VI.GENERAL TERMS AND CONDITIONS

1. Mandatory Use of Form: All responses to this Invitation for Bid (IFB) must be submitted on and in accordance with this form. If more space is required to furnish a description of the goods and/or services offered or delivery terms, Bidder may attach a letter hereto which will be made a part of the bid.

1. Submission of Sealed Bids: All bids must be submitted at the time and place indicated in the Invitation to Bid in an opaque sealed envelope, marked with the IFB number including the date and time of bid opening. Bids and amendments thereto, or withdrawal of bids submitted, received by Owner after the date and time specified for the scheduled bid opening, will not be considered. It will be the responsibility of Bidder to see that it is in the Administrator’s office by the specified time and date. There will be no exceptions. Date of postmark will not be considered. Phone or telegraphic bids (including FAX) will not be accepted.

1. Opening of Bids: Bids will be publicly opened and read aloud at 2:00 pm, Thursday, January 31, 2008, in the conference room at the Charlotte County Administrator’s office.

1. Award of Bid: Award will be made to the lowest responsible and responsive bidder. Due consideration will be given to price, previous experience, and the ability of the bidder to render required services. Owner reserves the right to conduct any test it may deem advisable and to make all evaluations. Owner also reserves the right to reject any or all bids, in whole or in part, to waive informalities and to delete items prior to making the award, whenever it is deemed in the sole opinion of the Owner to be in its best interest.

1. Insurance: By signing and submitting a bid or proposal under this solicitation, the bidder or offeror certifies that if awarded the contract, it will have the following insurance coverage at the time the contract is awarded. For construction contracts, if any subcontractors are involved, the subcontractor will have workers' compensation insurance in accordance with §11-46.3 and 65.2-800 et seq. of the Code of Virginia. The bidder or offeror further certifies that the contractor and any subcontractors will maintain insurance coverage during the entire term of the contract and that all insurance coverage will be provided by insurance companies authorized to sell insurance in Virginia by the Virginia State Corporation Commission.

Insurance Coverage and Limits Required: