MINUTES OF A MEETING OF THE BRECON TOWN COUNCIL HELD IN THE COUNCIL CHAMBER, THE GUILDHALL, BRECON ON MONDAY 23 OCTOBER 2017 AT 7.00 P.M.
423/17PRESENT
Councillor I Williams (Mayor in the Chair)
Councillor M Dorrance
Councillor C T Walsh
Councillor R Thomas
Councillor J Powell
Councillor M Matthews
Councillor A Mathias
Councillor S Lewis
Councillor N Evans
Councillor S Bennett
Councillor S Morgans
Councillor M Trailor
Councillor A M C Weale
In Attendance: Fiona Williams (Town Clerk)
PRELIMINARY MATTERS:
424/17APOLOGIES
Apologies were received from Councillors G Ham and D Meredith.
425/17DECLARATIONS OF INTEREST
None.
426/17MAYOR’S ANNOUNCEMENTS
The Mayor circulated a list of his engagements from 25th September to 22nd October 2017 and thanked those Members that had attended the Civic Sunday service the day before.
427/17TOWN CLERK’S ANNOUNCEMENTS
There were no announcements from the Town Clerk.
MINUTES
428/17The Minutes of the meeting of the Council held on 25 September 2017 (Pages 94 to 100) (copies of which had been previously circulated)
RESOLVED
THAT the Minutes of the Council held on 25 September 2017 be taken as read, approved as a true record and signed.
429/17Submitted – Minutes of the Meeting of the Planning Committee held on 2 October 2017 (pages 103 to 106) copies of which had been previously circulated
RESOLVED
THAT the Minutes of the Planning Committee meeting held on 2 October 2017 be taken as read, approved as a true record and signed.
430/17Submitted – Minutes of the Meeting of the Civic Committee held on 2 October 2017 (pages 108 to 111) copies of which had been previously circulated
RESOLVED
THAT the Minutes of the Civic Committee meeting held on 2 October 2017 be taken as read, approved as a true record and signed.
431/17Submitted – Minutes of the Meeting of the Finance Committee held on 2 October 2017 (pages 112 to 115) copies of which had been previously circulated
RESOLVED
THAT the Minutes of the Finance Committee meeting held on 2 October 2017 be taken as read, approved as a true record and signed.
SECTION A:
432/17CORRESPONDENCE
Submitted Appendix C(A)(1) – letter from Mary Edwards concerning the Tourist Information Centre. After consideration it was
RESOLVED
THAT the letter be noted and a letter of acknowledgement sent in reply.
433/17Submitted Appendix C(A)(2) – email from Brecon Jazz Club concerning funding sought next year and inviting a member of the Council to join the board of the newly formed ‘Brecon Jazz Music Trust & Festival’. After discussion it was
RESOLVED
THAT a response is sent to thank Brecon Jazz Club for the information and to advise that Councillor Steve Morgans will be the appointed representative.
434/17Submitted Appendix C(A)(3) – a letter from Diane Davies, Eisteddfod yr Urdd 2018 Brecon Appeal Committee.
This was received and noted.
435/17DRAFT RECORDS MANAGEMENT POLICY
The draft records management policy which had been circulated by email was considered and it was
RESOLVED
THAT that the Records Management Policy be adopted.
436/17INFORMATION FROM INDEPENDENT REMUNERATION PANEL FOR WALES
Submitted Appendix C(B) being information and consultation received from the Independent Remuneration Panel for Wales concerning proposed changes to arrangements for reimbursement of travel and subsistence costs and other payments to for Councillors for 2018/19. The Town Clerk asked Members to particularly note determinations 44 and 51 which would have a financial impact on the Council. Members felt that it is an important consultation and that they should carefully consider their response to the consultation after discussing the proposals with members of the community to seek their views. After discussion it was
RESOLVED
THAT this matter be deferred to the November Council meeting for further discussion and for a response to be agreed. The Mayor requested that Members email proposed responses to the Town Clerk before the November Council meeting.
437/17GUIDANCE FOR PRINCIPAL COUNCILS ON THE REVIEW OF COMMUNITIES
Submitted Appendix C(C) the Guidance for Principal Councils on the review of communities – a copy of which had previously been circulated. The Town Clerk informed Members that also tabled was information about the proposed new constituency of ‘Brecon, Radnor and Montgomery’. Councillor Dorrance clarified that these are two separate issues. It was noted that this is an opportunity to collaborate with neighbouring communities. After consideration it was
RESOLVED
THAT a request be sent to the Local Democracy and Boundary Commission for Wales for their representative to come to a meeting to explain the review process and to also invite Members of neighbouring community councils.
438/17MEMBERS REPORTS
None.
439/17 PR OPPORTUNITIES ARISING FROM THE MEETING
None.
440/17ANY OTHER BUSINESS
None.