SCOUTS CANADA

COUNCIL OPERATING PROCEDURES MANUAL – SECTION A

PROPERTY INVENTORY TEMPLATE

A: CAMP INVENTORY (Complete for each Camp Property):

Camp Name:

Camp Address:

Directions to Property:

Camp Phone number:

Contact Person:Phone Number-

Caretaker:Phone Number-

Ranger/Warden:Phone Number-

Property: owned , leased , rented , other ,

Caveats/stipulations:

Insurance Coverage:

Insurance company:

Policy number:

Description of coverage:

Description of property:

Year round access and usage: Yes: , No: .

- size/acreage:

- waterfront:

- % fields:

- % forested:

Booking arrangements-

Fees:

Property available for rental to non Scouting Groups: yes , no , fees ______.

Campsites:

- number of sites

- number of tents per site

- number of picnic tables

- fire places/pits

- fire extinguishers/sand pails/water buckets

- dining shelters

BUILDINGS:

Dining Hall:

- size

- capacity

- age of building

- electricity/service/#outlets

- number of tables

- number of chairs/benches

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- smoke detectors/carbon monoxide detector

- fire extinguishers

- marked fire exits

Kitchen:

- electricity/service/#outlets

- electric stove: make:model:serial number:

- gas stove: make:model:serial number:

- grill:make:model:serial number:

- deep fryer:make: model: serial number:

- exhaust fan/range hood

- sprinkler system

- fire extinguishers number and types

- refrigerator:make:model:serial number:

- freezer/walk in cooler:make:model:serial number:

- microwavemake:model:serial number:

- dishwasher system

- toastermake:model:serial number:

- coffee perks

- other

Utensils:pots ,pans ,

cutlery for # ,plates for # ,bowls for # mugs for # ,

Craft Hall:

- size

- electricity/service/#outlets

- lights

- number of tables

- number of chairs

- craft supplies

Cabins:

- number of cabins - youth

- sizes of cabins

- electricity/#outlets/lights

- fire extinguishers/smoke and carbon monoxide detectors

- sleeping accommodations for #

- number of bunks

- number of mattresses

Separate staff accommodations

- electricity/#outlets/lights

- size of staff accommodations

- staff accommodations for #

Health/First Aid Centre

- electricity/#outlets/lights

- size of building/room

- number of beds

- lockable cabinets

- medical equipment on hand

Utility & Equipment buildings

- number and description

- sizes

- electricity

Services in Camp or on property:

- electricity

- phone numbercellular coverage

- washrooms

- showers

- outhouses

- washers/dryers

Potable Water

- source: well, municipality other

- purification process

- water testing process

Septic system

- description

-location (map)

Above Ground Storage Tanks: Refer to COPS 408 for detail required.

Hiking Trails:

- number of trails

- length of trails

- maps

- self interpretive

Swimming Pool:

- size- depth- diving board

- fenced in

- rescue equipment

- supervised

Beach Swimming Area:

- Marked off swimming area with buoys

- rafts

- dock

- separate boating area

- supervision

- rescue equipment

Obstacle Course:

- description

- engineers plans

- ground covering

Climbing wall:

- dimensions

- number of climbers

- engineers plans

- supervision

- equipment list and management system

Playing field:

- description

- play structures

- ground covering

Camp Programs provided:

Description -

Staff

Lifeguards, number, qualifications

Canoe instructors, number, qualifications

Kayak instructors, number, qualifications

Sailing instructors, number, qualifications

Watercraft proficiency card for powered watercraft operators

Climbing/rappelling wall instructors, number, qualifications

Other staff

Cooks

Counsellors (full time, seasonal, summer)

Equipment Inventory:

Tents - number and description

Bikes - number and description, serial numbers

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Helmets - number and sizes

Canoes - number and description, serial numbers, length if 24” or over (see COPS 408)

Kayaks - number and description, serial numbers

Row/paddle boats - number description and serial number

Paddles - number and sizes

Pfd’s by size

Throw/rescue bags

Whistles on pfd’s

Painters, bailers, attached to each watercraft

Motor boats - number, size, description, serial number (see COPS 408)

Motors - size, make, model, serial number (see COPS 408)

Fire extinguishers

Gas cans

Sail boats - make, model, size, serial number, length if 24” or over (see COPS 408)

Camp stoves - number, make and model

Lanterns - number, make and model

Other camping equipment (please list)

Games equipment

Balls, bats, gloves

Climbing equipment

Ropes

Harnesses

Carabineers

Helmets

Maintenance Equipment:

Lawn mower - make, model, serial number

Tractor - make, model, serial number, license number

Vehicles - make, model, license number

Tools - provide list

Chain saw - make, model, serial number

Office:

Computer

Fax machine

Desks chairs

Other

B: COUNCIL OR AREA EQUIPMENT INVENTORY:

(List items not included in Camp Inventory above, and include storage location)

Tents - number and description

Bikes - number and description, serial numbers

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Helmets - number and sizes

Canoes - number and description, serial numbers, length if 24” or over (see COPS 408)

Kayaks - number and description, serial numbers

Row/paddle boats - number description and serial number

Paddles - number and sizes

Pfd’s by size

Throw/rescue bags

Whistles on pfd’s

Painters, bailers, attached to each watercraft

Motor boats - number, size, description, serial number, length if 24’ or over (see COPS 408)

Motors - size, make, model, serial number

Fire extinguishers

Gas cans

Sail boats - make, model, size, serial number, length if 24” or over (see COPS 408)

Camp stoves - number, make and model

Lanterns - number, make and model

Games equipment

Balls, bats, gloves

Climbing equipment

Ropes

Harnesses

Carabineers

Helmets

Other equipment (please list)

Vehicles owned/leased by council/area: (see COPS 408)

  • Make, Model, Year:
  • Capacity:
  • Insurance Company:
  • Policy No:
  • Description & amount of coverage:

(Please refer to COPS 207 for Group Equipment Inventory Template)

Original Date of Procedure: New April 2005

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