Council of State University Libraries, Florida

OPAC Subcommittee of the Public Services Planning Committee

Teleconference Meeting, Thursday, February 9, 2012 - Noon to 1:30

Number: 888-808-6959, Conference Code: 6314785899

Note: The meeting will be held by phone conference. There is also an Elluminate session at the following link:

Minutes

In attendance

Jean AdamsFAMU

Bruce BarronFAU

Danielle RosenthalFGCU

George PearsonFIU

Bridgett BirminghamFSU

Natalie RectorNCF

Min Tong UCF

Beth AutenUF Health Science Center

Colleen SealeUF

Elizabeth OutlerUF Law

Barbara TuckUNF

Megan SheffieldUSF

Randy PoloUSF Health

Douglas LowUWF

Margaret MurphreeCCLA

TSPC Liaison – Annie Glerum

FCLA –Josh Greben, Jean Phillips, Mary Ann O’Daniel, Pam Mydock, Gerald Snyder, Jean Moises, Ned Stewart, Jennifer Kuntz, Wendy Ellis

*** = permanent agenda items

  1. Roll Call ***
  2. Announcements
  3. Approval of minutes from the last meeting *** Approved
  4. Approval of agenda with additions *** Approved
  5. FCLA Update
  6. LibGuides in DLU01 (Aleph database)
    DLU01 is a shared database for digital content. That means that anything in DLU01 is apparent in all catalogs and accessible to everyone. The Metadata Committee discussed the problem and recommended that the UF LibGuides be moved out of DLU01. This is still in discussion. We will be notified when a decision is made in how to proceed.
  7. Legislative requirements for discovery tool: PCB HEAS 12-01 (4)(a)1.
    Josh showed the committee how to find the bill language.

    Select Higher Education Appropriations Subcommittee
    Under Committee Documents, select Proposed Committee Bills (PCBs)
    Select the second pdf.
    At line # 425, see Section 1006.73 Florida Virtual Campus.
    At line #460, (4) The Florida Virtual Campus shall:
    This section talks about the shared catalog and the required discovery tool and continues on past line #482.
    Jean said we have to wait to see what the Senate does and then there must be a conforming bill.
  8. Discussion
  9. OPAC – Development Priority List – revisited

    The committee discussed the priority list and how to proceed. Members looked at a source for movie reviews. Further investigation is needed. Bridgette advocated for the ability to download borrowed items into a spreadsheet. Its difficulty is listed as a 1 (easy to do). Members discussed whether to have some kind of weight for difficulty. It was decided to keep as is for now. Members have two weeks to vote.
  10. Presentation on Primo Central Relevancy ranking – time permitting -- this was tabled.
  11. The E-Resources Group is interested in finding a way to make clear to users that they should click on the link for their own university when there is a long list of links for online access. The discussion has been spurred by the view that users get when they click on the UBorrow link. The E-Resources Group discussed possibly putting the university’s initials first in all capswith text following, something clear, emphatic & short. This is the text the group talked about but would like to check with the reference librarians to see if they like it too:
    FIU: Access limited to FIU students & employees.
    Committee members should send suggestions for possible wording to the list.
  12. Danielle - The catalog is indicating certain items with the CD icon, when in fact it is a book (or a set ofbooks) with a CD enclosed. This was discussed at length. The committee struggled with icons early on. No one wants to have more than one icon on a record or revisit the icon rules that are in currently in effect. Danielle will send sample records so FCLA can see if there is some way to do this without having to change MARC records. It is a problem that may not have a good solution.
  13. CRL records are causing problems when access is denied to a user. Some of the full text items are only available to libraries that subscribe, but this is not apparent to a user until he tries to link and is stopped at a log in screen. This was discussed at length, but no solution was immediately found. It is suggested that members send possible wording to the list. This text would appear on every CRL record with a link.
  14. TSPC Update – Annie
  15. CRL record issues– Another problem Annie wanted to discuss is the CRL links to online books that appear on print books in catalogs. An ebook icon will be generated even though the book is also in print. Some libraries have separate records for print and electronic. Again the icon issue was discussed. There is no perfect solution. Multiple icons are not wanted. The committee could not come up with a solution to this. It will be added to the development list.
  1. PSPC Update – No report.

Jean reported with great reluctancethat Josh has accepted a position at another university. Members were very sad to hear the news and expressed appreciation for his excellent work with the committee since its inception. He will be missed terribly, but we wish him the very best. He will be at Stanford University. Jean said Jennifer Kuntz and Wendy Ellis will be working with the committee.

*** are permanent agenda items

Next Meeting – March 8, 2012

The OPAC Development Priority List - Google Docs spreadsheet

Endeca/MANGO Resources:

CSUL OPAC Subcommittee Charge, Information, Minutes, Documents, etc.

Minutes and Podcast Archives: