Council of Europereimbursement of Travelling Expenses

COUNCIL OF EUROPEREIMBURSEMENT OF TRAVELLING EXPENSES

Secretariat GeneralRECRUITMENT CONTACTS

IMPORTANT :

PLEASE READ THE ATTACHED EXPLANATORY NOTE

To be completed by the traveller:

Vacancy notice n°

I, the undersigned (surname, first name)
Home address
request the reimbursement of the travelling expenses mentioned hereunder, also, if applicable, the payment of the allowance in respect of the journey undertaken, for preliminary recruitment purposes.
ROUTE (1) – one line for each different means of transport – include return travel
From / To / Means of transport / Cost (2) (in currency paid)
Other travel expenses (airport tax, etc.), specified, if any:
(1) If cheapest route not used, explain whyTotal
(2) All receipts and copies of travel tickets must be appended
(3) If more than one currency, total each separatelyTotal (3)
LENGTH OF ABSENCEDateHour
Time of arrival (by plane, train, etc) in city of examination centre
Time of departure (by plane, train, etc) from city of examination centre / Date / Hour
Accommodation at the E.Y.C. (EuropeanYouthCenter) YesNo
This amount should be transferred tomy bank account:
1)For French bank accounts, please attach a “relevé d’identité bancaire” (RIB)
2)For foreign bank accounts, please attach name and address of the bank and an “IBAN” (International Bank Identification Number) – Please read the attached explanatory note
Strasbourg, Signature:
To be completed by Human Resources Directorate:
DURATION OF CONTACT:
Assimilated Grade : / from
to / PO
N°: Date:
Approved and submitted to the Finance Directorate
Head of the Human Resources Directorate Date
To be completed by Finance Directorate:
Total subsistence allowance:
€GENERAL TOTAL:

Att: explanatory note

REIMBURSEMENT OF TRAVEL EXPENSES

Please complete the attached form – this form must be accompanied by all of the following:

A document which you can request from your bank before your departure which absolutely must contain the following details: full name of the beneficiary (account holder), name of the bank, complete address of the bank (n°, road, town, country), bank code (BIC, SWIFT, SORT CODE), your IBAN (International Bank Identification Number) – this will enable us to carry out the transfer of funds to your bank account;

A photocopy of your flight/train tickets;

The original of your boarding pass for your outward journey (flights only);

Written proof of exact amount paid for travel (invoice or photocopy of credit card receipt);

The original of your hotel bill (without it, the daily allowance shall be reduced by 50%). Other expenses such as bus tickets, taxi fares, meals, etc. are also covered by the daily allowancebut no proof of payment for this kind of expense is necessary.

Time limit for returning reimbursement forms: the forms should be submitted on the day of the tests or interview, or if any of the above documents are missing, the forms must be sent no more than 15 days after the date of tests or interview. After this period, reimbursement cannot be guaranteed.

Transfer of reimbursement: between six and eight weeks after the date of tests or interview.

Warning:Any form which is incomplete, illegible and/or is not accompanied by bank account details will be REFUSED