303
COUNCIL MEETING
REGULAR SESSION
MAY 20, 2008 at 6:30 p.m.
ATTENDANCE:
COUNCIL: Mitchell Proctor, President
Darrel Thomas, Vice President
Larry Parker
Richard Lyon
Keith Berry
Joseph Fogle
Donald Walton
ATTORNEY: Scott Hoff
AUDITOR: Carrie Boling
Kristina Warren
COMMISSIONER: Gene Beck
AUDIENCE: Fifteen Individuals
The Putnam County Council met in regular session on August 16, 2005
at 6:30 p.m. at the Courthouse annex. The pledge to the flag was given.
COUNTY WEB SITE
Marilyn Bigelow and Mary Williams asked the Council to try and get sponsors for the web site. The cost is $52 for a year. They currently have nine people that have sponsored.
Jay Fogle asked if it was okay to put sponsorship on a county web site. Marilyn Bigelow replied that had been reviewed and approved to do by the County Attorney.
HEALTH DEPARTMENT ADDITIONALS
Dr. Heavin came to explain the additionals.
705-30384-705 $2,704.82
Tobacco Settlement Grant
704-10216-704 $2,296.28
Salary and fringe
704-30398-704 $105.00
Communication
704-10171-704 $194.82
Per Diem
REASON: to appropriate grant money.
Dr. Heavin thought the Council had stated the Health Department would not need to come each month to appropriate the money since it was grants. Darrel Thomas advised Dr. Heavin to speak with the Auditor and let her know the Council does not require them to be in attendance for grant additionals.
Darrel Thomas made the motion to allow the additionals; Larry Parker seconded. The motion carried.
DIVERSION USER FEES ADDITIONAL
Tim Bookwalter came to the meeting to present the additional.
113-30319-511 $2,500
Depositions
REASON: Several cases of a serious nature have been filed this year, which have resulted in the increase in cost of depositions. The money allotted for depositions has been depleted.
Richard Lyon made the motion to allow; Keith Berry seconded. The motion carried.
AVIATION GRANT ADDITIONAL
It was not necessary for a representative to be at the meeting since the Council had given tentative approval at their July meeting.
012-30360-010 $66,982.78
Misc. Services
REASON: This is to appropriate grant money.
Keith Berry made the motion to allow; Don Walton seconded. The motion carried.
ELECTRONIC FUNDS TRANSFER
Treasurer, Janet Deaton asked for the Council’s blessing to allow the Auditor of State to electronically deposit the money we receive from them. This would allow the county to receive the money faster. Keith Berry made the motion to approve; Richard Lyon seconded. The motion carried.
Treasurer Deaton said she had received a letter from USDA wanting to put money into the county’s checking account for individuals who are delinquent on their property taxes. She is afraid that money will be put into the account with no information given to her office. They would not know how to apply the money. They would not be able to balance each month with the bank. She is concerned about having a paper trail.
Treasurer Deaton had spoken to the bank about setting up another checking account to use as a clearing account. It would cost an additional fee. She said that the individual making this request had an office in Rockville. She felt it was not far for them to drive to make the payments personally. However, the individual making the request did not want to have to wait for the Treasurer’s Office to post the mail to reflect an individual as paid.
Richard Lyon suggested having the individual from USDA attend the next Council meeting to explain his request. Treasurer Deaton said she would call him and set it up. However, she is concerned with the liability issue of making sure the money is applied to an individual’s property tax.
ADULT PROBATION ADDITIONALS
Teresa Parrish came to the meeting to explain the additionals.
041-10112-504 $5,550.00
Part Time Help
REASON: Additional money needed due to cuts this year in the county general adult probation budget.
041-30303-504 $3,000.00
Repair & Maintenance
REASON: Repairs to computers for Superior Court in order to network with the Prosecutor’s Office and Probation.
Darrel Thomas made the motion to allow; Don Walton seconded. The motion carried.
HEALTH INSURANCE
Mike Murphy came to introduce himself to the Council. He is interested in offering a health insurance program to the county. Recently he started working with Advantage Health Solutions. He felt this company was a lot more flexible than others. Mr. Murphy introduced Beth Pastotnik. She passed out information to the Council about their company and gave a brief explanation.
ANIMAL CONTROL ORDINANCE
Joanne Cole presented the final draft to the Council. The committee worked very hard from January to July to get the draft ready. The ordinance will be reviewed at the September 6, 2005 Commissioners meeting.
Mitch Proctor asked who would be responsible for enforcing the ordinance. Ms. Cole said the ordinance gave any law enforcement officer the right to make sure it was upheld. Mitch Proctor asked who was going to advise the officers on how to interpret the ordinance. Richard Lyon said it would be up to the Prosecutor.
JUVENILE PROBATION ADDITIONAL & AMENDED SALARY ORDINANCE
Renee Marsteller came to the meeting to present the additional.
129-10217-503 $500.00
Probation Officer Assistant
REASON: Sheila Penturf was told she would have a starting salary of $24,500 when she accepted the job on May 2, 2005.
Jay Fogle made the motion to approve the additional and the amended salary ordinance; Richard Lyon seconded. The motion carried.
The amended salary ordinance would allow an increase of $500 to the Probation Officer Assistant position that would be paid out of the Juvenile Probation user fee fund.
CUMULATIVE COURTHOUSE ADDITIONAL
Commissioner Gene Beck explained the request.
013-30303-791 $26,419.00
Repair & Maintenance
REASON: to repair the South and East side of the courthouse.
Don Walton made the motion to allow; Richard Lyon seconded. The motion carried.
COUNCIL MINUTES: APRIL 19, MAY 17, JUNE 21 (JOINT AND REGULAR) AND JULY 19, 2005
Darrel Thomas made the motion to approve; Richard Lyon seconded. The motion carried.
REASSESSMENT FUND
Darrel Thomas brought up the letter the Council had received in the packet for tonight’s meeting. Kristina Warren explained the letter.
2006 BUDGETS
The Council asked about the paperwork given to them tonight regarding the budgets. Kristina Warren stated Auditor Stephanie Campbell had done the initial paperwork for the budgets. Auditor Campbell is working on estimates only. The State will not have our levy amount to the county in time for budget hearings and adoption.
Ms. Warren said the paperwork indicated right now that the Council was facing over $600,000 in cuts to the 2006 budgets submitted by the departments to meet the estimated levy.
COMMITTEE REPORTS
Don Walton: Operation Life meets tomorrow night. He said things were looking good; however, they are trying to find resources for funding.
Mitch Proctor: Community Corrections is running very well.
Larry Parker: Commissioner meeting reports: Bridge 159 (old) is a nightmare. The State Historical Foundation says it has to be historical and will be rehabilitated. The estimated cost is $1,000,000. The county will have to come up with around $300,000. If the county did not agree to rehabilitate the old bridge then they would not give the county money for the new bridge.
Another thing was to have Scott Hoff research the budgets and funds to see what the county has to fund and what was optional. He would present and advise during the budget hearings.
Plan Commission has had some interesting meetings of late. They are working on revising the comprehensive plan.
ADJOURN
Darrel Thomas made the motion to adjourn; Keith Berry seconded. The motion carried.
______
Mitchell Proctor, President Darrel Thomas, Vice President
______
Larry Parker Richard Lyon
______
Keith Berry Joseph Fogle
______
Donald Walton Attest: Kristina Warren