Minutes of the
Council for the Advancement of Standards in Higher Education
Executive Committee Meeting
Baltimore, MD
Four Points Sheraton Hotel
September 10-11, 2011
Members Present: Laura Dean, President
Susan Komives, Past President
Douglas Lange, Secretary
Pat Perfetto, Treasurer
Deb Garrett, Member-at-Large
Pat Carretta, Member-at-Large
Matt Weismantel, Member-at-Large
Dorothy Mitstifer, Editor
Phyllis Mable, Executive Director
President Dean called the meeting to order at 8:22 AM. Executive Committee members spent a few minutes catching up with one another.
P. Mable confirmed that the locations of the next meetings:
November 12-13, Executive Committee Meeting, Washington Plaza Hotel
November 13-15, CAS Board of Directors Meeting, Washington Plaza Hotel
February 2-4, Executive Committee Meeting, Churchill Hotel
April 21-22, Executive Committee Meeting, Sheraton Four Points, Baltimore, MD
April 22-24, CAS Board of Directors Meeting, Sheraton Four Points, Baltimore, MD
The CAS Executive Committee needs to set the August and fall meeting dates before the adjournment of this meeting.
P. Mable mentioned that more phone calls are coming into the CAS office asking for help toward implementing the CAS standards and guidelines.
S. Komives led a discussion that brought the CAS Executive Committee up-to-date on the work of the revision of the by-laws committee. The Revision Committee is on its third draft and used the CAS attorney (Peter Volk) during their work on the revisions process. At this point, she reported
that there are no substantive changes. Most of the changes are re-arranging the language or deleting multiple references of procedures.
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September 10, 2011
The CAS Research Committee is charged and J. Zacker is chair. Komives requested that the committee review its charge and propose a revision in scope. The CAS grant availability is being widely publicized. D. Lange recently sent out an email on behalf of J. Zacker to all CAS Directors on the CAS Listserv asking them to post information within their associations.
S. Komives reported that Ana Maia has revised the CAS management site and that will be shared shortly. She asked that if there are any suggested changes to the CAS website that they be sent to her and she will manage them. President Dean will eventually manage the website management function.
P. Perfetto distributed the Treasurer’s report. The sales and budget figures are well within reason. P. Perfetto presented the FY12 budget. D. Garrett moved and D. Lange seconded that the FY12 budget be approved. Motion passed unanimously. The budget will be shared at the CAS Board of Directors meeting in November.
P. Perfetto has researched CAS’s insurance needs and whether additional insurance is necessary. He reported that CAS already has bodily injury indemnity insurance that is carried with our liability insurance. The second kind of insurance, indemnity insurance is non-bodily insurance (claim for job loss, discrimination, etc.) that would be filed against the CAS executive committee or organization. Claims against non-profits for non-bodily insurance needs are rare and awards against non-profits are even rarer. It was concluded that CAS did not need to proceed with purchasing non-bodily insurance.
D. Lange presented the Secretary’s report. He reported that a final sales mailing was conducted in August (during FY11). There are approximately 1130 books and 110 CDs left in inventory that will carry us into the spring of 2012. In the spring of 2012, a mailing is planned that will advertise sales (pre-orders) of the new book and CD that will be available in August 2012. CAS has traditionally stopped sales of the current publications at the first of April in anticipation of the pre-orders.
The Ted Miller Award Selection Committee (all but R. Keeling) met during the Strategic Planning Meeting and selected a nominee for the Ted Miller Award. D. Lange will mail the applications to R. Keeling asking for his input before forwarding the final selection nominee to President Dean.
D. Mitstifer presented the Editor’s report. Contextual statements are starting to be submitted to her office for the new Book of Standards.
President Dean gave her report and asked if there was any opportunity for remote participation by a director. The matter will be discussed at a later date once we determine our technology resources. In addition, she reported that NSEE has asked for copyright permission from a functional area of standards and guidelines. S. Komives responded that she had also given permission to NSEE for using CAS in a publication and will send that information to President Dean.
The Executive Committee reviewed the draft of the revised CAS General Standards. P. Carretta chaired the committee. Members of the committee were L. Dean, D. Garrett, M. Hay, G. Henning, C. Henry, and K. Agee, and R. Johnson. Editorial corrections were made and the executive committee approved all revisions. D. Lange will ready the General Standards for review by the CAS Board of Directors for the November meeting.
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September 10, 2011
The committee recessed for lunch at 12:10 PM.
President Dean reconvened the Executive Committee at 12:55 PM.
P. Carretta reported on member development. She will be updating the new member orientation around the shift in providing feedback on standards. S. Komives moved and D. Garrett seconded that CAS authorize P. Carretta to hire a student to draft a complete list of historic member organization directors to CAS. Motion passed.
D. Garrett reported that she continues to work with colleges on the use of CAS standards and guidelines. She reported that she had a question from a member of the National Testing Center Association whether CAS standards and guidelines existed for testing centers.
P. Perfetto asked for discussion about getting updates for the CAS Directory. S. Komives will ask A. Maia about finding an alternative to our current directory format. It may be necessary to also move the listserv from the University of Maryland and migrate the information to a database that combines several technology functions/needs.
President Dean asked the Executive Committee to consider whether CAS would want to deliver a National Symposium in the fall of 2012, concomitant with the release of the new Book of Standards. As an alternative, D. Lange proposed that CAS deliver a web-based training program that professionals would purchase during the process of ordering the Book of Standards and CD of SAGs. It was agreed to not offer a CAS Symposium in the fall of 2012. D. Lange, P. Carretta, D. Garrett, and P. Mable will work to put a proposal for the November Executive Committee meeting. D. Lange will chair the committee.
The Executive Committee reviewed the revised Conference and Event Programs standards and guidelines. The changes were adopted by the Executive Committee and will be forwarded to the CAS Board of Directors for adoption at the November meeting.
The Executive Committee recessed at 5:10 PM.
Day 2
September 11, 2011
President Dean called the meeting to order at 8:15 AM. President Dean reminded us of the significance of this day 10 years ago, September 11, 2001.
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September 11, 2011
She asked the Executive Committee to review the newly proposed Transfer Student Services standards and guidelines. It was agreed to ask the drafting committee to review the Executive Committee comments and ask the committee to re-submit for our future review.
M. Weismantel provided an update on the work of the CAS committees and on the revision or development of standards and guidelines by those committees.
For the fall 2012 meeting, deadlines would be as follows under the new protocols:
October 1 Mail out to Board of Directors
October 29 Comments due to Committee Chair and CAS Secretary
October 30 – November 9 Chair and CAS Secretary agree on changes
October 31 Conference call with Editor, Secretary, and Committee Chair(s)
October 31 – November 11 Revision Committee reviews changes
November 11 Revision Chair and Secretary confer on substantive changes
November 12 Comments shared with Executive Committee by Secretary
November 13 - 15 Board Meeting
Chair shares substantive changes
The November meeting will begin at 1:30 PM for the Executive Committee meeting. The same will be true at February Executive Committee meeting. The April meeting will begin at 2 PM when the CAS Executive Committee and Board of Directors meet in Baltimore.
The fall meeting of Executive Committee will be September 13-15, 2012.
The fall meeting of the Board of Directors will be November 10-13, 2012.
President Dean asked the Executive Committee their thoughts about the Strategic Planning Process. Members spoke about the need to tie the April meeting notes to the current strategic plan; show appreciation and context for how the strategic planning process ended up with the plan; and use the CAS executive committee would to develop discussion groups toward implementing or pursuing an approach.
D. Garrett moved and M. Weismantel seconded that the meeting be adjourned. Motion passed.
Respectfully submitted,
Douglas K. Lange
CAS Secretary
(CAS Seal)