Council Chairman - Randy Pierson Vice Chairman – Lana Duff

Northwest Georgia Region 1 EMS Council

Executive Committee

Trinity Baptist Church, Calhoun, GA

1100 – October 25, 2012

MINUTES

PRESENT: ABSENT:

Rick Cobb None

Lana Duff

Sloan Elrod

Carlton Firestone

Bud Owens

Larry Owens

Randy Pierson

Courtney Taylor

Dr. Patrick McDougal

David Foster

David Loftin

A quorum was determined to be present and the meeting was called to order by Chairman Pierson.

The first order of business was approval of the minutes of the last meeting. A motion was made by Courtney Taylor and seconded by Larry Owens. The minutes were approved as circulated.

The next order of business was a report by the chairman on the formation of a 501C3 corporation. The corporation was approved by the Secretary of State Office and is awaiting approval by the Internal Revenue Office. The chair proposes that the first meeting of the 501C3 should be after the January 24, 2013 EMS Council meeting. The proposed members of the 501C3 Advisory Council will be submitted to the following EMS Council meeting (See attachment). The Board of Directors of the 501C3 Advisory Council will be elected at the first meeting. A list of the proposed Board of Directors is attached on the reverse side of the 501C3 Advisory Council member list. Mike Willingham’s name was removed from the Board of Director list because of conflict of interest. The 501C3 Advisory Council meetings will always be scheduled immediately after the regularly scheduled EMS Council meetings in order to ensure transparency. The 501C3 Officers including the Chairman, Vice-chairman, Secretary and Treasurer will be elected at the first 501C3 meeting. There will be no tax exempt status for the corporation until approved by the IRS.

The next order of business was a report on the formation of the RTAC for EMS Region 1 by David Foster. The RTAC formation is almost complete. Three subcommittees were formed and charged to create different parts of the Regional Trauma Plan for EMS Region 1: Pre-Hospital, Hospital, and Disaster. The final draft of the plan is scheduled to be completed by the end of November, 2012.

The next order of business is a proposal to change the location and time of the EMS Council, Executive Committee, RTAC and 501C3. The proposal is to centralize all meetings on the same date and location at times as follows:

10:00 – 11:30 a.m. – RTAC Advisory Council (children’s church room)

11:00 – 11:40 a.m. – Executive Committee of EMS Council

11:34 – 12:00 p.m. - Meal ready in cafeteria – Meal Sponsor vendor shall have everything ready by 11:25 a.m. –As attendees arrive they may start eating at 11:30 a.m.

12:00 – 2:00 p.m. – EMS Council meeting

2:00 p.m. (or immediately after the council meeting) Northwest Georgia EMS Systems 501C3 meeting

All meetings are proposed to be at Trinity Baptist church on Georgia Highway 53 just south of Calhoun. Sponsors for the meals for the four (4) meeting days will be solicited from vendors, EMS Services and Hospitals.

The next order of business is consideration of a reinstatement request from the Dade County Commissioner for Alex Case and Tommy Lawson. Both members have missed three consecutive meetings and according to the bylaws as follows they should be removed:

“The Chair may because of inadequate attendance, inappropriate activity, or other reasonable cause, recommend to the Council the dismissal of a member. The Council may dismiss the member upon two-thirds (2/3) vote of the eligible voters present. If this action is taken, the Chair shall notify the delinquent member in writing within fifteen working days stating the cause for such action.

If such action is due to failure to meet the attendance requirements, then the Chair will also notify said county commission that their appointed member has been removed from the council and that they cannot be re-appointed for a period of two year.

Any member appointed to the Council by virtue of holding a particular job shall be deemed to have resigned by the Council should the member lose the position which employed the appointment to the Council. The removal of a member may be executed at the request of their appointing county commission.

Any member removed from the Council by means other than voluntary resignation or conclusion of the appointment term shall have an opportunity to request a hearing in a manner in accordance with a policy established by the Council.”

In addition, one member has missed two consecutive meetings and also will have to be considered if they do not attend the meeting today.

The last order of business was a report on the status of the council by David Foster. A nominating committee must be formed at this meeting to consider nominations for one at-large position, chairman and vice-chairman. This is the second term of Chairman Randy Pierson and vice-chair Lana Duff. Traditionally both would not seek re-election but vice-chair Lana duff would run for the chairman position. David Foster recommends that both persons serve a third term in the present positions because of the RTAC and 501C3 activity. In addition, he also recommends that the Executive Committee members also serve a third term. Carlton Firestone made a motion to extend the terms for EMS Council Chairman, Vice-chairman and Executive Committee for one additional year. The motion was seconded by Courtney Taylor and carried.

A motion was made to adjourn by Larry Owens and seconded by Rick Cobb. The motion carried and the meeting was adjourned.

Respectfully submitted,

David Loftin, Recording Secretary

Attachment: List of proposed Northwest GA EMS Systems Inc. Advisory Council

List of proposed Northwest GA EMS Systems Inc. Board of Directors

Equal Opportunity Employer