CATHOLIC EDUCATION DIOCESE OF PARRAMATTA

ROLE DESCRIPTION

CATHOLIC EDUCATION

DIOCESE OF PARRAMATTA

ROLE DESCRIPTION

POSITION TITLE
Catholic Out of School Hours Assistant Supervisor / CURRENT POSITION HOLDER
SERVICE AREA
Financial & Administrative Services / FREQUENCY OF REVIEW
Annual
REPORTS TO
Catholic Out of School Hours Care Supervisor / DATE LAST UPDATED
October 2013
CONTEXT
The Out of School Hours Care Assistant Supervisor works within the Commercial Services team of Financial and Administrative Services
Financial and Administrative Services delivers a range of services and high level advice and proactivity in the area of Finance, Office Administration, Commercial Services and Facilities.
ACCOUNTABILITIES
This position supports the system strategic intents of improving learning outcomes for all students and promoting a professional and rewarding working life for teachers.
Key accountabilities are:
  • Assist in the planning and organisation of the Catholic Out of School Hours Care (COSHC)and Vacation Care services and participate in and contribute to the day-to-day operations of the centre and the centre programs
  • Work with other staff members in a culture of team work and willing cooperation, supporting the Catholic ethos, to provide consistent and quality child care in a friendly, welcoming and caring environment
  • Support the Supervisor to lead and motivate staff in the provision of a Catholic Out of School Hours Care (COSHC) program and Vacation Care program and supervise the centre and staff in the absence of the appointed Supervisor.
  • Support the Supervisor to effectively plan, organise, coordinate, control and participate in the day-to-day operations of the care programs and cover those accountabilities in the absence of the appointed Supervisor.

REQUIREMENTS FOR THE ROLE
  • Support of Catholic ethos
  • Diploma in Outside School Hours Care or Children’s Services, Certificate IV in Outside School Hours Care or Certificate III in Children’s Services or
  • Experience and demonstrated skills in coordinating the provision of services for children aged 5 to 12 years
  • Skills in child care administration and operational systems
  • Computer literacy
  • Strong commitment to the provision of quality child care in a genuinely caring environment
  • Adaptability and flexibility, including the preparedness and willingness to work at different COSHC/Vacation Care sites when required
  • Demonstrated effective communication, report writing, problem solving and organisational skills
  • Understanding of community development issues and processes and the issues related to disadvantaged families, including Aboriginal families and families of a non-English speaking background
  • Current First Aid Certificate and Class C Driver’s Licence

FUNCTIONS
  • Foster Gospel values and act according to Catholic ethos
  • Create and maintain an interactive and caring environment for the children, teaching them through modeling and demonstration of appropriate activities
  • Treat each child with dignity and respect taking into consideration any cultural, socio-economic or other differences that might arise and support the inclusion of children with additional needs
  • Work with other staff members in providing an environment where new ideas are welcome and encouraged and where there is a high degree of enthusiasm and teamwork
  • Assist in the day to day operations of the COSHC centre and Vacation Care as applicable
  • Monitor and evaluate programs and work with the Supervisor and team to adjust accordingly
  • Maintain the appropriate risk management and WH&S policies and procedures to ensure the health and safety of the children, staff members and visitors of the care service
  • Respond appropriately to accidents or emergencies and administer First Aid as appropriate
  • Record incidents and medications, and control medications, in terms of policies and procedures
  • Maintain the behaviour guidance policy to ensure a safe environment
  • Report incidents of suspected abuse or neglect in a timely manner
  • Ensure all appropriate records are accurately maintained up-to-date and kept confidential.
  • Maintain confidentiality in relation to service operations, children and families and between other services where casual or part-time work is undertaken
  • Ensure prompt attendance for work and maintain accurate records of attendance and employment
  • Assist and contribute to the implementation of the National Quality Framework for OSHC and compliance with the Education and Care National Law and Regulations.
  • Liaise with parents and members of the public to ensure the service is presented in a professional and positive manner and is responsive to the needs of the children and their families
  • Apply conflict resolution and problem solving techniques to staff and parent conflict
  • Refer service enquiries or complaints to the Supervisor or next available senior staff member
  • Seek out further information or support from the Supervisor or next available senior staff member where unsure of procedures or routines
  • Maintain a neat and tidy appearance and dress appropriately for the work involved, conforming with the CEO and COSHC dress code
  • Participate in professional development and in-service opportunities and staff meetings as appropriate
  • Assist in implementing promotional opportunities for the centre
  • Maintain knowledge and understanding of the priorities and strategic intent of the Catholic Education Diocese of Parramatta system of schools
  • Fulfill the role of Responsible Person for day to day operations in the absence of a Supervisor
  • Comply with Catholic Education Diocese of Parramatta policies and procedures
  • Complete other duties as required by the Director of Financial and Administrative Services and the Executive Director of Schools.

SUPERVISOR
DATE