Cosby High School PTSO

Nov 11, 2013

Meeting Minutes

Meeting was called to order at 7:00 pm by President Kim Donlon. A motion to approve Oct 7 minutes was made by Darline Wilderand Tonya Johnsonseconded the motion. All were in favor and minutes were approved as presented. There were 10 members in attendance.

SCA REPORT- No report but the SCA thanked the PTSO for helping to serve refreshments at the Junior Ring ceremony.

TREASURER’S REPORT- Michele Farren presented her report. The current balance in checking account is $20,229.03. There remains a balance of $3.05 on the 2012 Target gift card and a balance of $62.28 on the Amex gift card. Total funds are $20,294.36.

Highlights for the month included:

  • $566 t-shirts sold.
  • Check for $2,907.50 received from Chipotle, still waiting for the June check.
  • Estimated earnings from Buffalo WW fund raiser - $70.08
  • PTSO logo table cover was purchased.
  • 8 legacy bricks and 1 donor brick were ordered from Bricks R Us.

Motion toapprove Treasurer’s report was made by Katina Schoolfield and Kim Kebler seconded the motion. All were in favor and the report was approved as presented.

PRESIDENT’S REPORT- Kim Donlon presented her report and began by clarifying that the PTSO is not supporting the lacrosse start up financially. An email was sent out to the entire school population about the startup and it included a request for donations. Due to the time sensitive nature of the request, the PTSO PayPal account is being used as a means to accept credit card donations. The only way of reaching the PayPal link, is via the main school website. The PTSO has not given any funds towards funding Lacrosse. Michele is easily able to track all Lacrosse donations in the PayPal account.

Kim mentioned that the candy bowls from Halloween candy are missing but they are tracking them down, they have probably been put in a closet at school.

There was a miscommunication regarding the staff sub luncheon on parent/teacher conference day and teachers were not aware that lunch was provided and there were subs left over. Kim has asked Katina Schoolfield if she could find out how planned lunches have been communicated to the staff in the past so that the error does not occur again.

There is currently an issue getting commitment from volunteers for both items that are to be donatedfor hospitality events and people working events. During this time, when there is such a poor response from PTSO members and the entire parent body,Kim has requested that board members be willing to volunteer across PTSO functions to help their colleaguesout. This is especially important with items that are needed for donation. Perfect example is the staff chili luncheon; hospitality had to make double quantities of chili as theywereshort on crockpots of chili promised!

V.P. REPORT - Darline Wilder presented her report.

Bricks - eight have been ordered and delivered. A Tomahawk custodian and one other contact are giving Darline quotes for installing the bricks. Darline will send out thank yous to everyonewho has a brick being installed as some orders have been outstanding for a few years.

Brick donationrequests will be sent out in the Senior packets and via the website along with an Invest Now and Membership push.

Invest Now - $2,133 to date and a further $70 recently added. Budget is $3,000.

Fundraising: June check from Chipotle has been received but it is incorrectly madeout to Choral Boosters. Tonya is working with Chipotle to correct the error.

Krispy Kreme donuts will be sold on Dec 18, 19 and the 20th. Tonya is going to place an order form in teachers’ boxes to make it easy for them to preorder. Price will be $1 per donut or $7/$8 a dozen.

Another Chipotle night is scheduled for Jan 14th.

PRINCIPAL’S REPORT -Katina Schoolfield presented Dr. Mayo’s report. The Faculty and Admin thanked PTSO for the Chili and sub luncheon, and Ms. Schoolfield apologized for the miscommunication regarding the sub lunch.

Dr. Mayo said at the Dec 9th meeting we will finalize Christmas luncheon details. Admin has asked that the luncheon be switched to Thursday 19thbecause the Forum will be in use on the scheduled Wednesday. This will be confirmed by Dr. Mayo.

PTSO will be cooking the turkeys unless the Clover Hill Assembly of God will be willing to take the task on. The turkeys would be provided to the Church members to cook. Dr. Mayo will confirm.

PTSO will provide cover for the front office during the Christmas luncheon.

Ms. Schoolfield presented the PTSO with a check for $2,000 from Homecoming. The proceeds will be put towards Post Prom.

At the 10thgradementoring night last week, dinner from Mexico Restaurant was provided for all who attended. While Mexico gave the school a discount, Dr. Mayo had to provide the funds to cover the rest of the cost of the dinner. As one of the staff lunches that is traditionally provided by the PTSO will now be supplied by the Clover Hill Assembly of God Church, DawnHicks has asked if the $50 earmarked for that lunch could be given to Dr. Mayo tobe put towards the 10th grade dinner. The Board voted in favor of giving $50 to Dr. Mayo.

FACULTY REPORT - No report

COMMITTEE REPORTS

HOSPITALITY REPORT- Chili luncheon was a success but as previously reported there were gaps in the donations of chili. Teachers were very appreciative. There were a few complaints about some pots not being warm enough but overall everybody was happy.

There is a need for more extension cords. Next year all the chili donations should use crockpot liners so that cleanup is more efficient and it will prevent any stale crockpot odors in the front office!

Kim thanked hospitality for their hard work.

MEMBERSHIP -

VOLUNTEERS- See President’s Report

LOLLIPOPS-sales to date $1,215.24. There are sales scheduled for November and December. Michele purchased 30 new dill pickle lollipopsand sold them at 50c each! Not sure if they are a hit!

GROUNDS- Kim Kebler gave an update on the recent activities. Planters have been switched out for the winter. Fall clean up and planting took place on Monday 4th Nov. There were 8 volunteers. The Cosby Sign has been cleaned up and daffodils have been planted around the sign.

Senior courtyard was cleaned up and irises have been planted. The group planted the mums that Dr. Mayo was going to take home! (Thank you Dr. Mayo.) The courtyardhas a lot of shrubs that need pruning, and Kim was wondering if this could be a volunteer project for DECCA or NAHS. Ms. Schoolfield will find out for Kim.

A scout has taken on one beautification project for an Eagle Scout project. There is another Eagle project which is up for grabs - the hillside along the baseball fields.

POST PROM - no report.

WEBSITE REPORT - Old and new volunteers are coordinating - work in progress.

BOOSTER SHOTS - No report

BACCALAUREATE - Carol Stearns enquired whether Dr. Mayo books the venue and this was confirmed.

OLD BUSINESS - None

NEW BUSINESS- None

ADJOURNMENT - The meeting was adjourned at 8:05 p.m.

The next meeting will be on December 9, 2013 at 7:00 p.m.