Minutes
Coquitlam River Elementary Parent Advisory Council
(CRE PAC)
Tuesday, September 13th, 2016
Meeting was called to order at 7pm by Dianna Hamilton and seconded by Trisha Chitsaz-Ghomi.
1. In Attendance: Laura Woodward, Patricia Chitsaz-Ghomi, Mett Kwek, Susan Wickham, Ross Jacobsen, Kellly Shinkoruk, Dianna Hamilton, Sofia Haritatou, Zeina Wilkins, Caryl Cosman, Melissa Cupit and Krisin Le Monnier.
Regrets: Andrea Gretchev
2. Minutes of June 2016 was approved by Susan Wikhman and seconded by Zeina Wilkins
3. Approval of the Agenda was motioned by Dianna Hamilton and Seconded by Melissa Cupit
4. Principal’s Report – Ross Jacobsen
a. Enrollmet/School Organization/Class Building - There are 250 students this year, 6 new students since start of the year from the overflow of other schools. School organization was able to stay the same as the plans in june although a lot of movement was made within the classes. Classes are mostly full. This year there are 9 English and 2 French divisions. It was asked that parents please clearly communicate their needs to Mr Jacobsen prior to class placements (send a letter in May). It was noted that some children were moved after the class placements were complete which could have been prevented with proper communication.
b. Staffing – This year we have a new speech pathologist – Allison Bardsley. Samantha Ghuman is back as the school consellor and will remain there all year. October 31st temp leave is up in Mrs Andruski’s class. At that time if the Mrs. Andruski chooses not to return the job will be posted. 3 Candidates including Ms. Folz will be interviewed.
c. Forms and School Cash Online – CRE has one of the highest adoption rates in the district. Last year the school district was covering the 2.5% processing fee this year the school must cover it. We may notice slight increases in costs. Verification forms coming home this week. Emergency Response Forms will not be going home as they were updated in May. If you have any changes please make the school aware of them.
d. Planners and Fridge Magnets – went out today
e. Upcoming School Wide Events –
i. Welcoming coversations will replace traditional open house and will allow teachers to meet to discuss fresh grade and each child.
ii. Teachers will be training on aboriginal studies and fresh grade at the Pro-D-Day on September 23rd.
iii. Terry fox run will be held on the 29th. If students raise $1500 Mr Jacobsen will complete the winning challenge. PAC will provide apples, cookies and water. We will need 10 volunteers to direct runners and serve food.
iv. Tennis will take place for a week October 3-7th. There will be a fee which can be paid using school cash online.
v. Wendy will return to teach the students theirs multicultural dances October 11- 20. Performance will be on October 25th
vi. Nov 3 will be our annual multi cultural lunch – Kim Culbert will coordinate
vii. December Christmas concert – one or two songs per division – wendy next year
f. School goals – Healthy Living and Self Regulations
i. Healthy Living the focus will be on Healthy relantionships
ii. Self Regulation the focus will be on Academic
iii. Ms Guhman, the school counselor will sub off with teachers so they can plan what student services will do when they are visiting each class to work towards academic goals. During this time the Ms Guhman will work on career, education and health with the students. She will be using programs such as Kids In the Know.
iv. Staff were in support of the PAC bring in the I girl and I boy program for after Christmas
g. PAC Wish List and Classroom Funds
i. Teachers suggestions included: Outdoor school, ¾ guitars, newer ipads for the EA room, 5-6 Ipad minis per class, document stands, class sets of white boards ($300-$400 for 4 classrooms sets) dewey document stands ($200 per class (6 class) )
ii. School wide event wish list includes Iride, gym sense, hip hop, multicultural dance, tennis, art starts, I girl and I boy, Christmas skate/craft day
5. Chairperson’s Report – Laura Woodward
a. Cozy Corners - A big thank you to Susan for setting up the cozy corners. They were well received by all.
b. Movie night – September 16th, 2016. Volunteers needed. Movie will be free for all those who have paid their donation to the PAC.
c. Movie afternoons – We were lucky to get Secret Life of Pets and the BFG in pre-release. We need 3 volunteers for each day. We will be printing labels for the children attending.
d. Calendar of PAC events – Calendar will go home on Wednesday with the PAC calendar.
e. Goals for 2016/Teacher Wish list –see above
f. Self regulation funds – There is interest from the teachers for more classroom funds. We will look at allocating this money at a later point.
g. IPads – all classrooms now have Ipads so the teachers can start using Fresh Grade
h. Classroom funds – Teachers will receive $100 (based on a 1.0 position)
i. Fridge – We will be looking for a used fridge for the kitchen
6. Board Reports
j. Treasurer – Kristin Le Monnier
i. General Account sits at $5847.64, however we have three outstanding cheques so the actual total is $5,697.56.
ii. Outstanding cheques:
Babysitting - $15
Jennifer Shaw – $51.08 (this was mailed out to her last week)
ACF/Finding Dory - $84
iii. Gaming Account sits at $1250.00. We were charged a $7 service fee in June. I have not yet had the opportunity to look into this.
iv. Gaming Grant: I have checked on the status of our gaming grant and we are still currently in progress. Decisions to be made by end of September.
v. Cash Flow is currently sitting at $292.56 in general until donations start to come in. $(-2900.00) in gaming.
vi. Munch-a-Lunch Andrea has opened up Munch a lunch for the PAC Donation and the two early dismissal movies.
vii. Teacher Wish List: Laura has asked Ross to circulate a wish list so that teachers may express what they would like us to purchase as our cash flow starts to grow.
viii. Classroom Funds: How are we allocating classroom funds this year? Will it be the same as last year? 1.0 = $100, 0.6 = $60 etc.
k. Grade 5 Fundraising
i. Ideas were brainstormed – Silent auction, raffle tickets, Purdy’s chocolates, plants, Neufelds, Tupperware
l. DPAC – First meeting yet to happen. Laura and Mr Jacobsen to set up membership.
7. New Business
m. Suggestion was made to look at setting up an link to amazon so that PAC would receive a portion of amazon purchases made by the PAC. Look into linking amazon to munch a lunch.
n. It was noted that the school PAC page is not currently being used. The minutes will be sent to Tracey monthly so they can be posted online and on the board following the meetings.
o. A suggestion was brought forward to set up a PAC page to replace the current facebook pages. Kristin LeMonnier has offered to research.
p. New lunch options suggestions were made – Subway, Sushi, White Spot, KFC, McDonalds, and Taco Bell
q. Also a suggestion was made for serving pasta in the gym once a month for a fee. Laura and Susan will try a test run in October.
8. Adjournment - Caryl Cosmen called adjournment at 8:15. Dianna Hamilton seconded it.
Coquitlam River Elementary PAC
September
Tuesday, September 13th PAC Meeting 7pm
Friday, September 16th Welcome Back Movie
Wednesday, September 21st Hot Dog Day
Wednesday, September 21st Early Dismissal Movie
Thursday, September 22st Early Dismissal Movie
Friday, September 30th Popcorn Day (Grade 5)
October
Tuesday, October 4th Pizza Day
Tuesday, October 11th PAC Meeting 7pm
Friday, October 14th Popcorn Day
Wednesday, October 19th Hot Dog Day
Friday, October 28th Popcorn Day (Grade 5)
Friday, Ocotber 28th Haunted Halloween Fun
November
Tuesday, Nov 1st Pizza Day
Tuesday, November 8th PAC Meeting 7pm
Thursday, November 10th Popcorn Day
Wednesday, November 16th Hot Dog Day
(Gaby Davis Foundation)
Friday, November 25th Popcorn Day
Tuesday, November 29th Pizza Day
December
Friday, December 2 Snow Flake Ball
Wednesday, December 7th Hot Dog Day
Tuesday, December 13th PAC Meeting 7pm
Thursday, December 8th Early Dismissal Movie
Friday, December 16th Popcorn Day (Grade 5)
January
Friday, January 6th Popcorn Day
Tuesday, January 10th Pizza Day
Tuesday, January 10th PAC Meeting 7pm
Friday, January 20th Popcorn Day (Grade 5)
Wednesday, January 25th Hot Dog Day
Friday, January 27th Movie and Pizza Night
February
Friday, February 3rd Popcorn Day
Tuesday, February 7th Pizza Day
Friday, February 17th Popcorn Day (Grade 5)
Tuesday, February 21st PAC Meeting 7pm
Wednesday, February 22nd Hot Dog Day
Thursday, February 23rd Early Dismissal Movie
March
Friday, March 3rd Popcorn Day
Tuesday, March 7th Pizza Day
Tuesday, March 7th PAC Meeting 7pm
Friday, March 31 Popcorn Day (Grade 5)
April
Friday, April 7th Popcorn Day
Tuesday, April 11th PAC Meeting 7pm
Wednesday, April 12th Hot Dog Day
Thursday, April 20 Popcorn Day (Grade 5)
Tuesday, April 25th Pizza Day
Friday, April 28th Vendor Fair At CRE
May
Friday, May 5th Popcorn Day
Tuesday, May 9th PAC Meeting 7pm - Elections
Wednesday, May 10th Hot Dog Day
Thursday, May 18th Popcorn Day
Tuesday, May 23rd Pizza Day
June
Friday, June 2nd Popcorn Day
Friday, June 9th Sports Day – Pizza Lunch
Tuesday, June 13th PAC Meeting 7pm
Friday, June 16th Final Popcorn Day
Wednesday, June 21st Final Hot Dog Day
Friday, June 23rd Family BBQ at CRE