Permitted Paid Engagement
11 May 2015
STRICTLY PERSONAL
[NAME]
[ADDRESS]
Dear [NAME]
Formal invitation to make an academic visit to the University of Bristol, [month], [year].
I am pleased to confirm you are formally invited to visit us in Bristol from dd/mm/yyyy to dd/mm/yyyy [must not exceed 1 month] in order to
act as an examiner/assessor of [details]
OR
take part in a selection panel for the position of [details]
OR
deliver a short series of lectures and to participate in research workshops within the University. This is being arranged so that our staff and students may benefit from your acknowledged expertise in the field(s) of [describe main area(s) of expertise and focus of visit].
Specifically, we would be very pleased if you would deliver the following presentations during your stay here:-
Subject of Lecture/Workshop Audience/Course Date(s)
This invitation is in recognition of your special expertise and major contribution to research as [job title and subject] at the [name of university].
I confirm that the University will be responsible for payment of your international and local travel costs, and for the cost of the local hotel accommodation at [name of hotel and address]. We will also arrange payment of a fee of [amount] to your nominated bank account.
[following paragraph for visa nationals from outside the EEA and Switzerland] Before booking your travel to the UK you must apply online for a Permitted Paid Engagement Visa and have your fingerprints and a photograph (known as ‘biometric information’) taken at a local visa application centre. Please go to www.gov.uk/permitted-paid-engagement-visa for more information and to apply. Please note there is a fee for this application.
If you require any advice or assistance regarding arrangements for travel or accommodation, please contact [name and email] who will be pleased to help with your day-to-day support, arrangements for your lectures [where relevant] and will be responsible for processing any claims for reimbursement of expenses when you are here.
Please sign below to confirm your acceptance of the terms and return one copy of this letter to the above address.
Signature: Date:
------
Name (print):
------
We look forward to welcoming you here in person and hope that you have an enjoyable and stimulating time with us.
Yours sincerely
Signed on behalf of the University of Bristol
Type Name and Job Title