Conversion from Academic Casual to Sessional Fixed-term Employment(Interim)(HR/SFT)

INSTRUCTIONS

1Use this form to request conversion of an eligible casual academic staff member to a sessionalfixed-term appointment. A Request to Fill Vacancy form (HR/RFV) is not required. The duration of this appointment may be for not less than six months and will not exceed two years.

2Eligible casual academic staff members include persons who have been employed as a casual for at least one semester in each of the preceding two years.

3This form, accompanied by a Position Description (PD) and other documentation as specified on page 4, should be completed, authorised, and forwarded EITHER in hard copy to HRClient Services (HRCS) OR by email to . A minimum of tenworking days to process and issue the offer letter should be allowed.

NB: Start dates also require consideration of the receipt of acceptance documentation, and payroll timelines.

4For further informationplease refer to theConversion from Academic Casual to Sessional Fixed-term EmploymentPolicy.

5Staff are reminded that:

  • this form is a recommendation only which must be endorsed by the Associate Director, HRClient Services (or delegate) before a formal offer of employment can be made;
  • there should also be no undertaking, or assurances given to the casual staff memberin respect of the conditions or terms of employment;
  • the individualmay not commence the fixed-term appointment until such time as a formal offer of employment has been made and acceptedand all the associated paperwork has been finalised in HR Client Services.

Section 1: Position Details

(To complete electronically, simply use tab key to move from cell to cell)

1Proposed Classification of the Position (note that the candidate must meet the criteria of the relevant Academic Profile, including qualification requirement)

Level ALevel B

2Discipline/Division

3College/Portfolio

4Duration of contract(6 months to 2 years) including preferred start date

5Supervisor(s): Formal SupervisorDay to day supervisor

Full name
Position title

6Is this a Prescribed Position? (further guidance at:)

Section 2: Appointment Details

7Recommended Candidate: Title andFull name 8 Payroll Number

9Highest qualification obtained

10Period(s) worked as a Casual Academic during the last two years

11Employment Fraction for this sessional fixed-term appointment

If the appointment is to be part-time, please indicate in hours the table below, the fortnightly work pattern: 1 day = 7 hours and 21 minutes; 1/2 day = 3 hours and 40 minutes

Monday / Tuesday / Wednesday / Thursday / Friday / Saturday / Sunday
Monday / Tuesday / Wednesday / Thursday / Friday / Saturday / Sunday

12Recommended salary step (If greater than step 1, please provide a justification for this below)

Section 3: Residency Status of the Candidate

13Residency status of the recommended candidate (please indicate)

Australian Citizen or Permanent Resident
Temporary Resident (proof of visa must be attached)
Student Visa(proof of visa and approved working conditions must be attached)
Other… (please specify)

Section 4: Health and Safety Requirements

You must ensure that any hazards etc associated with the post have been appropriately identified and controlled. For further information about Health and Safety requirements, please contact the Work Health and Safety Unit.

14Does accommodation/equipment for this position meet Work Health and Safety standards? Refer to Workstation Checklist, available at:

Yes No

15Has the supervisor of this position attended the Work Health and Safety training or completed the interactive computer-based Supervisor Training Module?

Yes NoWill be attending/completing on line

Section 5: Funding

16Salary costs to be paid from:

Account #1 / %
Account #2 / %
Business/Finance ManagerSignature / Date

Section 6: Authorisation

17Nominator/Supervisor

I certify that, in line with the Conversion from Casual Academic to Sessional Fixed Term Appointment Policy,

  • the person has been employed as a casual within our area for at least one semester in each of the preceding two years; and
  • they have been assessed as at least satisfactory against the University’s Performance Management Guidelines for Casual Academic Staff (Part-time Teachers); and
  • the person has been assessed against the Position Description and is able to fulfil the key responsibilities of the position.

Nominator/Supervisor Signature / Date
Vice-President & Exec. Dean/PortfolioHead Signature / Date

Section 7: Checklist of attachments to be forwarded with this form

Please indicate
1 / Brief application of recommended candidate including resumé
2 / Position Description (PD)
3 / Any additional relevantinformation (please specify)
4 / Electronic copy of the PD has been emailed to the appropriate HR Adviser in HR Client Services (see:

Section 8: For HR use only

Senior HR/HR Adviser Signature / Date
Payroll Services Signature / Date

cs Attachment 2

HR/SFT rev July 2017Page 1 of 4