Contractor City of Surrey

/

QUOTATION

SCHEDULE C

RFQ Title: ONE (1) (OR MORE) – NEW CUT-AWAY CAB AND CHASSIS, 2 WHEEL DRIVE VEHICLE COMPLETE WITH 14 FT. VAN BODY.

RFQ No.: 1220-040-2013-009

CONTRACTOR CITY OF SURREY

Legal Name: City Representative:

Kam Grewal, Purchasing & AP Manager

Address: 6645 – 148 St., Surrey. BC V3S 3C7

Phone: Fax: Phone: 604-590-7274 Fax: 604-599-0956

Email: E-mail for PDF Files: purchasing @surrey.ca

1.  The Contractor offers to supply to the City of Surrey the Goods for the prices plus applicable taxes as follows:

Year, Make & Model: ______

All costs to meet the minimum specifications shall be included in the following delivered prices.

UNIT PRICE: / $______X 1 / $______
ENVIRONMENTAL LEVY [BATTERY]: / $______X 1 / $______
TIRE STEWARDSHIP B.C. (TSBC) LEVY: / $______X 1 / $______
AIR CONDITIONING ENVIRONMENTAL LEVY: / $______X 1 / $______
SUB-TOTAL: / $______
GST: 5% on $______/ = / $______
PST: 7% on $______/ = / $______
TOTAL QUOTED PRICE: / $______

Note: The above prices include and cover all duties, handling and transportation charges, and all other charges incidental to and forming part of this Quotation, except for GST/PST.

Payment Terms:

A cash discount of ____% will be allowed if invoices are paid within ___ days, or the ___ day of the month following, or net 30 days, on a best effort basis.

The completed unit shall be delivered within ______days after receipt of Purchase Order.

Warranty repairs shall be performed at

2. If this offer is accepted by the City, such offer and acceptance will create a contract as described in:

(a) the RFQ;

(b) the specifications set out above and in Schedule A of the RFQ;

(c) the General Terms and Conditions; and

(d) this Quotation; and

(e) other terms, if any, that are agreed to by the parties in writing.

3. Capitalized terms used and not defined in this Quotation will have the meanings given to them in the RFQ. Except as specifically modified by this Quotation, all terms, conditions, representations, warranties and covenants as set out in the RFQ will remain in full force and effect.

4. The Contractor will meet or exceed each item in the specifications as written: YES 1 NO 1. If No, any minor deviations from the stated specifications are backed up by the enclosed manufacturer or dealer’s detailed description of each variation with reference made to each item to which the variation will apply.

5. The location of the nearest factory authorized warranty repair facility / parts dealership:

6. Warranties: Provide fully detailed extended warranty options for and include a price matrix. Prices are to be separate of unit proposed.

7. I/We the undersigned duly authorized representatives of the Contractor, having received and carefully reviewed the RFQ including, without limitation, the Specifications and the General Terms and Conditions, submit this Quotation in response to the RFQ.

This Quotation is offered by the Contractor this ______day of ______, 2013.

CONTRACTOR

I/We have the authority to bind the Contractor.

(Legal Name of Contractor)

(Signature of Authorized Signatory)

(Print Name and Position of Authorized Signatory

RFQ No. 1220-040-2013-009 Page 27 of 28

ATTACHMENT 1

SPECIFICATIONS/REQUIREMENTS FORM

Contractors are directed to list complete manufacturer’s details of model proposed in the right hand column opposite to the listed requirements.

ONE (1) (OR MORE) – NEW CUT-AWAY CAB AND CHASSIS, 2 WHEEL DRIVE VEHICLE
COMPLETE WITH 14 FT. VAN BODY. /
/ PREFERRED SPECIFICATIONS / √ YES / Manufacturer’s Specifications of Equipment Offered. Contractor should complete all spaces in this column. /
1 / GENERAL:
The City of Surrey requires one (or more in future years) New Cut-Away Cab and Chassis, 2 wheel drive, complete with 14 ft. Van Body.
This vehicle must comply with all CMVSS and British Columbia Motor Vehicle Act regulations. / Make:
Model:
Year:
2 / WARRANTY:
State:
3 / OVERALL HEIGHT:
State:
4 / OVERALL LENGTH:
State:
5 / CAB AND CHASSIS:
The cab and chassis shall be a Cut-Away, two door design. / □
6 / CHASSIS WHEELBASE:
Approximately 158” / □
7 / G.V.W.R.:
14,500 lbs. / □
8 / FRAME:
Supply appropriate frame spacers and cross members for mounting a 14 ft. van box. / □
9 / ENGINE:
Gasoline V8, approx. 5.4 litre.
Engine is to be CNG bi-fuel prepped. / □
10 / TRANSMISSION:
5-speed automatic with overdrive. / □
11 / COOLING SYSTEM:
H.D. for both engine and transmission. / □
12 / TIRES AND WHEELS:
16” white-painted steel wheels with LT225/75R16E tires.
Rear tires to have traction tread.
Require one (1) spare wheel and tire assembly. / □
13 / AXLE RATIO:
4.56 c/w limited slip differential. / □
14 / SUSPENSION:
Heavy duty front & rear shocks and stabilizer bars. / □
15 / BRAKES:
4-wheel disc anti-lock braking c/w traction control. / □
16 / ELECTRICAL:
120 amp Alternator.
Dual HD Batteries.
One battery is to power all accessory lighting and options. This battery is to be isolated from the starting battery. / □
17 / FUEL TANKS:
There shall be one (1) fuel tank and shall have a capacity of approx. 208 litres. / □
18 / INTERIOR:
Two (2) vinyl bucket seats.
Vinyl headliner.
Rubber floor covering.
The interior shall be grey in colour.
Power windows & door locks.
Interior dome light, LED.
Driver’s and passenger airbags c/w passenger airbag cut-off switch.
A-pillar grab handles shall be provided for all occupants entering and exiting the cab. / □
19 / H.V.A.C.:
Standard cab HVAC. / □
20 / RADIO:
Standard AM/FM radio c/w speakers. / □
21 / EXTERIOR PAINT:
The cab and van box, including roof, shall be painted Bright White top with Fire Engine Red bottom. Exact paint break to be decided at pre-construction. / □
22 / CAB MIRRORS:
Two (2) exterior sideview manually telescoping trailer tow, manually adjustable glass and manual convex spotters. / □
23 / FRONT BUMPER:
The front bumper is to be full width, aerodynamic, chrome plated, c/w front licence plate bracket. / □
24 / FRONT GRILLE:
Front grille to be chrome. / □
25 / CHASSIS STOP, TAIL, TURN AND
BACK-UP LIGHT WIRING:
A body builder wiring package to the rear cab frame area for the stoplight, turn signal, tail- light, back-up lights, and power & ground is required. / □
26 / EXTERIOR ROAD LIGHTING:
All exterior road lighting must comply with all CMVSS and British Columbia Motor Vehicle Act regulations.
4” round LED stop/tail/turn/backup lights, LED licence plate light & LED clearance lights. / □
27 / BACKUP ALARM:
A backup alarm shall be installed at the rear of the chassis with an auto-adjusting output level of not less than 87 dB and up to 107 dB. The alarm will automatically activate when the transmission is placed in reverse. / □
28 / ALUMINUM 14 FT. VAN:
Required 14 ft. van body c/w cab roof cut out with sloped cab roof relief so driver can stand up from driver’s seat to enter the van body.
Roof and walls to be min. 10 gauge aluminum, wall posts at 12” on centre, wall surface to be fastener-free.
Frame all to be aluminum, 3” x 3/16” channel cross members at 16” on centre with tubular aluminum main rails with a bolted mount system. NOTE: U-bolt mount will not be accepted.
Roof, walls and floor to be insulated. Body to have integrated skirting c/w radius wheel well openings with enough room to install snow chains. An aluminum ramp is to be supplied to supply access to the rear door opening. This ramp is to be stored under the body floor c/w a locking device to prevent it from sliding out. / □
29 / OUTSIDE WIDTH:
Outside width to be 8 ft. / □
30 / INSIDE HEIGHT:
Inside height to be 7 ft. / □
31 / INSULATION:
Ceiling, walls, doors, and under flooring are to be insulated with closed-cell spray foam, min. 2”. / □
32 / DOORS:
Two (2) doors required.
One (1) rear centre 38” wide.
This door to be hinged on the left side.
One (1) right side front of body 32” wide.
This door to be hinged on the right side.
Doors are to be insulated c/w checker plate aluminum inner door skin and to have dark tint thermo windows, 12” x 18”, in the upper half of the door.
Doors are to be sealed with automotive bubble rubber door seals. Doors are to have stainless steel hinges and slam-style keyed freezer handle door latches. These latches are to have provision for opening the doors from the inside. All doors are to have gas springs to hold the doors in the open position, slightly more than 90 degrees. There shall be 24” long knurled stainless steel grab handles at both van door openings. / □
33 / EXTERIOR COMPARTMENT:
There shall be two (2) exterior compartments in the lower skirt on the left side of the body between the rear wheel and front of the body. These compartments to be 16”H x 22”D with the width to be divided evenly between the two. These compartments are to be vented. / □
34 / STEP WELLS:
There shall be a step well at both door openings. The side door shall have a double inside step, the rear door to have a single inside step. The ramp is to be inserted through the riser of this step. These steps are to be covered with NFPA compliant checker plate. / □
35 / FRONT BULKHEAD:
Protective aluminum with 2” square 3/16” mesh bulkhead (floor to ceiling) forward of the side man door to protect driver and passenger. The bulkhead shall have a pocket door so the occupants can travel from the cab to the storage area. / □
36 / VAN INTERIOR:
3/4” composite flooring c/w Lonseal vinyl floor covering, type Loncoin II, colour grey.
Aluminum paneling shall cover the walls and ceiling, colour white. / □
37 / INTERIOR LIGHTING:
Require min. three (3) LED recess mounted lights, each with min. 900 lumens, to provide adequate lighting under the darkest conditions. These lights are to be activated by 3-way switches, c/w indicator light, one at the dash, and one at the side man door. / □
38 / SCBA/O2 BOTTLE STORAGE:
There shall be storage for fifty-four (54) SCBA bottles and O2 bottles type “D” combined. Require Zico Quick-Storage Rack, model PACSR-Y c/w restraint straps, or Surrey approved equal. This storage rack is to be able to store either MSA Stealth L-30 bottles or type “D” oxygen bottles. This storage shall be in the rear left and right corners of the van with access from the centre walkway. Prefer three wide by nine to ten high. This storage is to be designed so the bottles will not slide out during transport. Exact layout to be determined at pre-construction meeting. / □
39 / MAIL STORAGE:
There shall be twenty two (22) vertical mail slots, eleven (11) mounted behind the driver’s seat, eleven (11) mounted behind the passenger seat on the bulkhead. These slots are to be 20” wide, 8” high, with a 5” deep opening for each slot. Exact layout and design to be determined at pre-construction meeting. / □
40 / HAND TRUCK STORAGE:
There shall be a storage area behind the driver’s side bulkhead to secure a hand truck.
Approximate dimensions 20” wide. / □
41 / SHELVING:
There shall be 1/8” all aluminum shelving on both interior sides painted white. The left side from the bottle storage to the hand truck storage. The right side from the bottle storage to the side man door.
This shelving is to store Rubbermaid Roughneck storage boxes, 14 gal., #2212, approx. dimensions 23”L x 16”W x 12”H. There should be three rows of shelving for these boxes on each side. This shelving will be designed in a way to prevent the boxes from sliding out while in transport and be rubber lined. If space permits, there will be a top shelf with clear drop down plexiglass doors. The shelving is to start 30” from the floor to provide storage for Rubbermaid Cube Trucks, model 4608. This lower storage area is to have two rows of “E” track for ratchet straps to secure the Cube Trucks. Exact layout and design of the shelving to be determined at pre-construction meeting. / □
42 / REAR BUMPER:
There shall be a 10” deep step bumper with 3” x 2” aluminum tube frame c/w aluminum safety-tread surface. There shall be two (2) 2” x 10” dock bumpers for the rear bumper. / □
43 / MUD FLAPS:
There shall be a pair of rubber mud flaps behind the rear wheels c/w anti-sway brackets. / □
44 / CROSSVIEW MIRROR:
There shall be a crossview mirror mounted on top rear left corner of the van body. / □
45 / SCENE LIGHTING:
There shall be two (2) Whelen M9LZC scene lights c/w chrome plastic bezels. One to be installed to the left side of the side man door, the other one mounted to the right side of the rear door near the top. These lights are to be activated by 3-way switches, c/w indicator light, one mounted at the dash, the other by the side man door. / □
46 / WARNING LIGHTING:
There shall be four (4) Whelen M6A amber warning lights c/w chrome plastic bezels on the front and rear top corner areas. These lights are to have alternating flash pattern. They are to be activated by a switch, c/w indicator light, at the dash. / □
47 / 2-WAY RADIO AND ANTENNA WIRING:
Install customer supplied 2-way radio in cab and antenna wiring to top of the van body. Exact location to be determined at pre-construction meeting. / □
48 / MANUALS AND PARTS LIST:
One complete set of repair, service and part manuals (or CD Rom/DVD).
One copy of operator’s manuals.
Electrical and hydraulic system schematics (as applicable). / □
49 / AS-BUILT DRAWINGS:
“A-built” wiring diagrams and construction drawings shall be supplied for the chassis/van model provided. / □
50 / CONCEPT DRAWINGS:
Concept drawings of the passenger side, driver side, rear, and floor plan are to be supplied with the submission. / □
51 / WARRANTY:
A minimum one year warranty. / □
52. / Government Regulations
Vehicle shall comply with all government regulations and requirements for operation within BC.
 Federal Government Motor Vehicle Safety Regulations.
 BC Motor Vehicle Act and Regulations.
 Workers Safe BC Regulations.
 BC Environmental Vehicle Emissions Reductions Regulations / □
53 / Preventative Maintenance
The following to be provided by the successful bidder at time of vehicle delivery to the City:
·  A complete check off style preventative maintenance;
·  Schedule checklist as recommended by the manufacturer to ensure satisfactory service life;
·  Listing of special service tool requirements;
·  Recommended diagnostic tools;
·  A full list of general maintenance parts (i.e. filters, drive belts); and
·  Manufacturer’s name and part numbers / □
54 / Training
The Contractor is to provide training to the City’s Fire Services mechanics in the maintenance and repair of the vehicle being proposed by factory or factory trained personnel. / □

RFQ No. 1220-040-2013-009 Page 27 of 28