Contract Information Sheet (CIS)

Contract Procedure

  • If your student organization is hosting a program with a vendor/performer, then a contract must be completed through the Center for Student Engagement. This process must be completed before advertising for the event.
  • Allow at least six to eight weeks for the contract to be processed.
  • Student organization representatives are not permitted to sign contracts as they are not legal representatives of the University. Do not sign any contracts. Submit all contracts to your Adviser for review.
  • Some vendors/speakers/performers have their own contracts that they use, obtain that (if applicable) in addition to filing out this form.
  • There is no pre-payment of contracts (ie: no deposits), no cash payments, and payment to vendors/speakers/performers will occur after the day of the event.
  • Contracts are formal and binding agreements. Make sure that you are familiar with all that is included in every contract your student organization arranges.
  • See steps 1-5 on reverse and then proceed…

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Directions:

  1. Fill out this form (CIS) – do not leave any information blank

If applicable:

Fill out an Expenditure Approval From (EAF), submit the form to the Student Association in order to obtain the VP of Financial Affairs approval, or if using an EAF for a Revenue Account, please have it signed by the Treasurer of your organization!If payment is not being made, then an EAF is not needed.

Acquire a contract from the vendor (if they have an additional one they like to send from their company)

Compile the CIS, signed EAF, and contract

  1. Bring a copy of each to your Student Org Advisor in the Center for Student Engagement.

Please Allow SIX TO EIGHT WEEKS for contracts to be processed … Please help by filling out the form completely!

Name under which contractor operates: ______

Contractor contact person: ______

Contractor address:______

Contractor’s phone number:______E-mail:______

GW Sponsoring organizations: ______

Organization’s contact person: ______

Organization Contact’s phone number: ______

TOTAL price agreed upon: ______

Performance day(s) & time(s): ______

Performance location: ______

Cost of tickets: ______

Date of payment to be made: ______

Description of services to be provided by contractor:______

Additional Agreement provisions (setup and/or rehearsal time, sound check, volunteers needed, special room setup, etc) ______

Payment to be made in the name of: ______

Social Security or tax identification number: ______

Address for payment: ______

Division of Student Affairs

505 Marvin Center * 800 21st Street, NW * Washington, DC 20052 * (202) 994-6555 * Fax (202) 994-6102