EEAS Vacancy Notice
Contract Agent IV – Information Management Officer
Information and Document Management Sector –EEAS Headquarters
We are:
The European External Action Service (EEAS), which supports the work of the High Representative in defining and implementing an effective and coherent EU foreign policy. The EEAS supports her tasks of conducting the EU's Common Foreign and Security Policy and chairing the Foreign Affairs Council. It also supports the High Representative in her capacity as Vice President of the Commission with regard to her responsibilities within the Commission in the external relations field including the coordination of other aspects of the EU’s external action. The EEAS works in close cooperation with Member States, the Council and relevant services of the European Commission.
Within the EEAS, the Information and Document Management Sector is responsible for assisting HQ and the network of 139 Delegations worldwide to develop and implement the vision of a corporate Information Management Strategy that transforms the EEAS into a knowledge-centric institution that favours collaboration as working method.
We propose:
The position of Information Management Officer in the Information and Document Management Sector.
Key responsibilities of the position will in particular entail:
· Contribute to the development and implementation of the corporate Information Management Strategy as a coherent ensemble that integrates collaboration, records management, archives, knowledge management and digital preservation
· Assist with developing implementing guidelines to turn the vision of the Information Management Strategy into reality
· Help establish and manage the Information Management Committee
· Report to management on progress and outcomes of administrative activities
· Provide staff and management with information on procedural issues via Intranet and other channels such as collaborative platforms
· Provide training sessions, both at HQ and in delegations (by video-conferences and, when relevant, on the spot)
· Ensure mentoring and / or coaching; answer to all Information Management related questions addressed by HQ or delegations to the relevant functional mailbox.
· Initiate and co-ordinate collaboration with colleagues and services in order to develop and implement homogeneous and compatible procedures, norms and methods to organise, preserve and make accessible internal information and documents
We look for:
Candidates for this contract agent IV post should:
(i) have passed a valid EPSO CAST in FG IV ; or
(ii) be registered in the Call for expressions of interest for contract staff -function group IV in generalist profiles (AMI -EU CV on line). http://ec.europa.eu/civil_service/job/cvonline/index_en.htm or
(iii) be registered in the EPSO Permanent CAST in FG IV https://epso.europa.eu/apply/job-offers_en?keyword=&contract=37&grade=All&institution=101&location=All
Please note that under current General Implementing Provisions (GIPs) contract agents may be recruited via the call of expression of interest- AMI. However, after the entry into force of the new GIPs (date tbc) all candidates will have to be registered in the EPSO PERMANENT CAST and will have to successfully pass the tests in order to be eligible for recruitment.
· have completed university studies of at least three years attested by a diploma;
· have minimum working experience of three years in an international environment with exposure to financial, procurement and legal matters; and
· have the capacity to work in languages of CFSP and external relations necessary for the performance of their duties. Knowledge of other EU languages would be an asset.
SELECTION CRITERIA:
Candidates should:
- have an excellent ability to maintain interpersonal relations and to ensure communication in a complex, multi-cultural environment;
- have an outstanding information management background providing them with a wide professional overview of all developments in this field
- be stress resistant and able to work under tight deadlines;
- have experience with Electronic Document and Records Management Systems (EDRMS)
- Furthermore:
- experience as lecturer or formal trainer in related fields; and
- strong academic background with publications on this area; and
- experience on information governance and maturity models,
would be considered as strong assets.
PLACE OF EMPLOYMENT
Brussels, Belgium
PRACTICAL INFORMATION
Contract agent position (Function group IV); renewable contract for a maximum duration of 6 years (with a valid CAST exam).
Starting date : 01.03.2018 TBC
Interviews will be scheduled in the first part of December 2017 (only short listed candidates will be contacted).
Deadline for sending application . Please send your cv and cover letter to Ms. Gustavo CASTANER MARQUARDT () by 18/01/2018.
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