CONSOLIDATION STUDY COMMISSION MEETING
MEETING OPENED
The Orange County/City of Orlando Consolidation Study Commission(CSC) met in the County Commissioners' Chambers on the First Floor of the Orange County Administration Center, 201 South Rosalind Avenue, Orlando, Florida, on Tuesday, April 18, 2005. There being a quorum, the meeting was called to order at 4:30 p.m.
The following were present:
Orange County Representatives:
-César Calvet
-Jimmy Goff
-Doug Kelly
-Monty Knox
-Fran Pignone
City of Orlando Representatives:
-Scott Gabrielson (replacing Derek Burke)
-Irby Pugh
-Kathy Putnam
Orange County Legislative Delegation Representatives:
-Richard "Dick" Spears
-Jim Kallinger
Also present:
-County Director of Government Relations Linda Akins
-Assistant County Comptroller Carol Foglesong
-Assistant County Attorney John Lowndes
-County Purchasing and Contracts Administrator Elaine Walker
-County Deputy Clerk Rosilyn Stapleton
-County Minutes Supervisor Kathleen Johnson
-City Clerk Alana Brenner
Don Ammerman, a City of Orlando Representative, joined the meeting where indicated.
WELCOME/OVERVIEW OF MEETING AGENDA
Orange County Director of Government Relations Akins welcomed the Commission representatives and noted that Mr. Burke resigned with Mr. Gabrielson as his replacement. Mr. Gabrielson introduced himself to the members.
Ms. Akins presented an overview of the meeting agenda.
ELECTION OF CHAIRMAN AND VICE CHAIRMAN
The Commission made nominations for chairman and cast votes as follows:
-Mr. Knox nominated Mr. Spears; AYE votes by Mr. Kallinger, Mr. Kelly, Mr. Knox, and Mr. Spears.
-Mr. Pugh nominated Ms. Pignone; AYE votes by Mr. Goff, Ms. Pignone, and Mr. Pugh.
-Ms. Putnam nominated Mr. Gabrielson; AYE votes by Mr. Calvet, Mr. Gabrielson, and Ms. Putnam.
and Mr. Ammerman was absent for the casting of votes. Mr. Spears received the plurality of votes for chairman; no further votes were cast.
Mr. Ammerman joined the meeting.
The Commission made nominations for vice chairman and cast votes as follows:
-Ms. Putnam nominated Mr. Gabrielson; AYE votes by Mr. Ammerman, Mr. Calvet, Mr. Kallinger, Mr. Kelly, Mr. Knox, Ms. Putnam, and Chairman Spears.
-Mr. Pugh nominated Ms. Pignone; AYE votes by Mr. Goff, Ms. Pignone, and Mr. Pugh.
Mr. Gabrielson received a majority of the votes for vice chairman; no further votes were cast.
APPROVAL OF THE MINUTES, APRIL 6, 2005, TRAINING SESSION
Upon a motion by Ms. Putnam, seconded by Mr. Knox, and carried with all members present and voting AYE by voice vote, the Commission approved the minutes of the April 6, 2005, training session.
DISCUSSON ON RULES OF PROCEDURE
The Chairman noted his preference for Robert's Rules of Order. Commission discussion ensued.
Upon a motion by Ms. Pignone, seconded by Mr. Pugh, and carried with all members present and voting AYE by voice vote, the Commission adopted Robert's Rules of Order as its rules of procedure.
A motion by Mr. Gabrielson to adopt the Charter Review Commission Rules of Procedure as a supplement to Robert's Rules of Order died for the lack of a second.
DISCUSSION REGARDING COMMISSION PERSONNEL-COMMISSON ATTORNEY
Assistant County Attorney John Lowndes outlined the roles and responsibilities for an attorney to serve the Commission. County Purchasing and Contracts Administrator Elaine Walker outlined the Request for Proposal (RFP) process. Assistant Comptroller Carol Foglesong shared her experiences in selecting an attorney for other commissions she has served.
Commission discussion ensued; staff contributed to the discussion. Mr. Ammerman, Mr. Gabrielson, Mr. Kelly, Mr. Knox, and Mr. Pugh volunteered to serve on a legal counsel committee to narrow the candidate field and present the final candidates before the Commission for selection.
Upon a motion by Mr. Ammerman, seconded by Mr. Knox, and carried with all members present and voting AYE by voice vote, the Commission approved a five-member committee for the selection process of Commission legal counsel; and further,with the recommendation for its consideration of no less than 3 proposals and no more than 5 proposals for legal counsel.
Upon a motion by Mr. Calvet, seconded by Ms. Putnam, with all members present and voting AYE by voice vote, the Commission selected legal counsel committee members as follows:Mr. Ammerman, Mr. Gabrielson, Mr. Kelly, Mr. Knox, and Mr. Pugh.
DISCUSSION REGARDING COMMISSION PERSONNEL-STAFF OPTIONS AND REVIEW COMMITTEE
Assistant Comptroller Carol Foglesong presented an overview of the process for the procurement of staff. Commission discussion ensued; staff contributed to the discussion.
Upon a motion by Mr. Knox, seconded by Mr. Ammerman, and carried with all members present and voting AYE by voice vote, the Commission approved hiring as quickly as possible an administrative assistant from a temporary employment agency; and further, approved proceeding with the process for hiring an executive director by August 1, 2005.
The Chairman called for volunteers for the personnel committee for the selection of an executive director. Mr. Ammerman, Mr. Calvet, Mr. Goff, Mr. Kallinger, and Ms. Putnam volunteered to narrow the candidate field and present the final candidates before the Commission for selection.
For the record, the Chairman noted that the chairman and the vice chairman serve as ex-officio members to all committees.
DATES/LOCATIONS/AGENDAS FOR FUTURE MEETINGS
The Commission discussed meeting dates, location of meetings, agenda items, goals, individual schedules and conflicts. Staff contributed to the discussion.
The members agreed the next meeting will be held in Orange County Commission Chambers on May 16, 2005, at 4:30 p.m.
The Chairman directed staff to reserve the County Chambers for subsequent meetings on June 1, July 6, and 18, 2005, at 4:30 p.m.; and to check with the School Board for location availability; and further, requested the City Clerk to check for availability of a City Hall location.
Discussion ensued regarding information needed for the Commission to proceed and consideration of stating its goals and objectives. The members discussed bringing their goals, list of topics to be addressed, and a timeline to the next meeting. The Commission directed staff to schedule City and County Mayors and administrators to present an overview of their organizational charts, services, budgets, commonalities, unique functions, and existing interlocal and mutual aid joint response agreements at the May 16, 2005, meeting.
The Chairman acknowledged a member of the Orange County Charter Review Commission, Leecie Doyle, in attendance.
MEETING ADJOURNED
The Chairman called for discussion of any new business.There being none, the meeting adjourned at 6:20 p.m.
ATTEST:
Martha O. Haynie
County Comptroller as ClerkChairman
Deputy Clerk
Minutes Coordinator