ST. CLOUD AREA PLANNING ORGANIZATION
A regular meeting of the St. Cloud Area Planning Organization was held on Thursday, May 12, 2016, 7:00 p.m. at the Waite Park City Hall Council Chambers. Chairman Mayor Rick Schultzpresidedwith the following members present:
Mayor Dave Kleis / St. Cloud / Mike Zenzen / St. AugustaJeff Goerger / " / John Krehbiel / LeSauk Township
Geo Hontos / " / Dan Heim / "
Dave Masters / " / Jeff Westerlund / "
Rick Schultz / St. Joseph / A Jake Bauerly / Benton County
Renee Symanietz / " / Spencer Buerkle
Pat Lynch / Sartell / Ed Popp / "
Mayor Brad Gunderson / Sauk Rapids / Felix Schmiesing / Sherburne County
David Rixe / " / Ewald Petersen / "
Mayor Rick Miller / Waite Park / Mark Bromenschenkel / Stearns County
Frank Theisen / " / Leigh Lenzmeier / "
Mayor Bob Kroll / St. Augusta
Absent Members:
Sheila Devine / St. Cloud / Bob Loso / St. JosephJeff Johnson / " / Mayor Sarah Nicoll / Sartell
Mike Landy / " / David Peterson / "
Steve Laraway / " / Kurt Huntstiger / Sauk Rapid
Steve Ludwig / " / Vic Schulz / Waite Park
John Libert (Exc) / " / Donna Schulzetenberg(Exc) / St. Augusta
Carol Lewis / " / John Riebel / Sherburne County
Carolyn Garven / Metro Bus / Steve Notch / Stearns County
Also Present:
Joseph Mueller / St. Cloud APO / Chris Hall / BerganKDVDorothy Sweet / St. Cloud APO / Ryan Schmidt / Schlenner Wenner
CONSIDERATION OF POLICY BOARD AGENDA FOR MAY 12, 2016:
Chair Mayor Rick Schultz announced that Numbers 6 and 7 under New Business would be removed from the agenda. St. Cloud City Councilmember Dave Masters motioned to approve the Agenda with the removal of #6 APO Reorganization and #7 Update on Executive Director and Sr. Planner positions. St. Cloud City Councilmember Jeff Goerger seconded the motion. Motion carried.
POLICY BOARD AGENDA ITEMS:
Policy Board Minutes of Feb. 25, 2016: St. Augusta City Councilmember Mike Zenzen motioned to approve the February 25, 2016 Policy Board Meeting minutes, and Stearns County Commissioner Mark Bromenschenkel seconded the motion. Motion carried.
Financial Statements for January-April, 2016: St. Joseph City Councilmember Renee Symanietz motioned to approve the financial statements, and Mr. Zenzen seconded the motion. Motion carried.
Year-to Date-Budget Status through April: Mr. Masters motioned to approve the Year-To-Date Budget Status through April statements, and Mr. Zenzen seconded the motion. Motion carried.
EXECUTIVE BOARD AGENDA ITEMS:
Executive Board Minutes of March 28 and April 14, 2016, and Bills Received since April 14, 2016: St. Augusta Mayor Bob Kroll motioned to approve the three agenda items together and Waite Park Mayor Rick Miller seconded the motion. Motion carried.
NEW BUSINESS:
CONSIDERATION OF CALENDAR YEAR 2015 AUDIT:
BerganKDV auditor, Chris Hall, reviewed the recent APO audit results done for 2015. The audit covered contracting and bidding, deposits and investments, conflicts of interest, public indebtedness, claims and disbursements and miscellaneous provisions. The APO received an “Unmodified Opinion,” which is the best opinion independent auditors can give. Governmental Accounting Standards Board (GASB) 68 and 71 were added to the 2015 audit, which involvesnet pension liability for PERA. Some of the Financial Highlights for 2015 include:
APO’s net position decreased by $224,676 due to GASB 68 and 71.
Four consultant planning projects were financed through reimbursements from federal and local sources.
Operating revenues increased 24% compared to 2014 due primarily to the additional consultant project expenses.
Operating expenses increased 28% due primarily to the consultant projects.
Interest and investment income decreased $985 from previous year.
Mr. Hall reviewed several charts comparing Revenues and Expenses, Operating Revenues by Source, Expenses by Category (Budgeted and Actual Expenses), and Financial Position for the years 2011 through 2015.
One minor legal compliance finding revealed that the APO requested a Broker Acknowledgement Form multiple times from a broker but the APO has not received the requested acknowledgment form. The APO will continue to work with the Brokerage Firm to get this form when the New Executive Director arrives.
St. Cloud Mayor Dave Kleis motioned to approve the Audit Report, and Mayor Kroll seconded the motion. Motion carried.
ST. CLOUD APO 2017-2020 TRANSPORTATION IMPROVEMENT PROGRAM (TIP) UPDATE:
In the absence of a Senior Planner at the APO, Mr. Joseph Mueller, Multi-Modal Planner/GIS Specialist, gave a Powerpoint presentation updating everyone on the TIP document. He highlighted the TIP funding by agency or jurisdiction, including both percentage amounts and dollar amounts, and also by project type (bike/ped, transit, road/bridge, and safety). The project type receiving the largest percentage is Roads/Bridges at 64%. The total funding amount is $137,232,036 with MnDOT receiving 68.69% and Metro Bus receiving 22.72% and the remainder divided among the remaining jurisdictions.A map including the location and years of all the TIP projects was also presented. Approval for the 30-day comment period was requested from the Board. Mr. Goerger motioned to approve the 30-day comment period for the TIP, and Mr. Masters seconded the motion. Motion carried.
RECOMMENDATION FOR ADDITIONAL 2017 FEDERAL SURFACE TRANSPORTATION PROGRAM FORMULA FUNDS:
Mr. Mueller reported that $207,148 in unexpected funds was recently made available to the APO for projects in 2017. The TAC discussed and unanimously agreed to allocate the funds to Sartell (57% - $117,701) and St. Joseph (43% - $89,447.) The Executive Board agreed with and approved TAC’s recommendation. Mr. Bromenschenkel motioned to approve the additional funding as recommended and approved by the Executive Board, and Sartell City Councilmember Pat Lynch seconded the motion. Motion carried.
MNDOT STATEWIDE MULTIMODAL TRANSPORTATION PLAN (SMTP) AND STATEWIDE HIGHWAY INVESTMEHNT PLAN (MNSHIP).
As part of MnDOT’s Phase 2 update of SMTP/MnSHIP, a short video was presented to the Policy Board.
ANNUAL MEETING:
Certification of Members: A list of Policy Board Members and their meeting attendance record for the last year was sent to all Executive Board members a few weeks prior to the meeting. Executive Board members were given the opportunity to review their jurisdiction’s members and attendance to ensure APO Bylaw attendance requirements were met and to make any membership changes they felt necessary. Mr. Bromenschenkel motioned to approve the certification of members, and Mr. Goerger seconded the motion. Motion carried.
Appointment of Officers: The following members were recommended for the APO Officer positions:
Chair: Sauk Rapids Mayor Brad Gunderson.
Vice-Chair: St. Cloud City Councilmember Jeff Goerger.
Secretary: Stearns County Commissioner Mark Bromenschenkel
Treasurer: St. Augusta Mayor Bob Kroll
St. Joseph Mayor Rick Schultz completed two terms as APO Chair and will be stepping down from the Chair positon as APO Bylaws state that no officer shall serve more than two consecutive terms in any one office.
Benton Commissioner Jake Bauerly motioned to approve the appointment of officers, and Mr. Zenzen seconded the motion. Motion carried.
ADJOURNMENT:
Mayor Kroll motioned to adjourn the meeting at 7:32 p.m., and Mr. Zenzen seconded the motion. Motion carried.