Confirmed Minutes s14

HEAT TREATING

OCTOBER 2013

CONFIRMED

CONFIRMED MINUTES

OCTOBER 21-24, 2013

PITTSBURGH, PENNSYLVANIA, USA

These minutes are not final until confirmed by the Task Group in writing or by vote at a subsequent meeting. Information herein does not constitute a communication or recommendation from the Task Group and shall not be considered as such by any agency.

Monday, October 21 to Thursday, October 24, 2013

1.0  OPENING COMMENTS

1.1  Call to Order / Quorum Check

The Heat Treat Task Group (HTTG) was called to order at 8:02 a.m., 21-Oct-2013.

Tom Norris HTTG chair verified that only SUBSCRIBER MEMBERS were in attendance during the closed portion of the meeting.

A quorum was established with the following representatives in attendance:

Subscriber Members/Participants Present (* Indicates Voting Member)

Other Members/Participants Present (* Indicates Voting Member)

PRI Staff Present

1.2  Introductions

1.3  Code of Ethics/Antitrust and Meeting Conduct: - Video from PRI.

2.0  approval of previous meeting minutes- open

The minutes from June 2013 were reviewed by the HTTG and will be submitted for vote during the open meeting.

3.0  october Agenda

The HTTG reviewed the agenda for the week to highlight agenda items.

4.0  Task Group Tutorial – closed

Marcel Cuperman presented the HTTG Tutorial.

A microphone is available for anyone who would like to use it. Speak clearly, do not dismiss people’s opinions, emotional and off topics should be avoided.

4.1  P-frm-10 - Subscriber Matrix

The HTTG reviewed the current Subscriber Matrix form P-frm-10.

5.0  Staff engineer delegation – closed

The HTTG reviewed the t-frm-07 for delegated Staff Engineers.

Motion made by Gerald Harvey and seconded by Jeff Thyssen to accept the comments made for Marcel Cuperman by Subscribers during the last quarter without further discussion or action. Motion made by Gerald Harvey and seconded by Jeff Thyssen to continue to delegate Marcel Cuperman. Motion passed with none opposed.

Motion made by Cyril Vernault and seconded by Bob Faticanti to accept the comments made for Jerry Aston by Subscribers during the last quarter without further discussion or action. Motion made by Cyril Vernault and seconded by Bob Faticanti to continue to delegate Jerry Aston. Motion passed with none opposed.

Motion made by Jeff Thyssen and seconded by Gerald Harvey to accept the comments made for Rob Hoeth by Subscribers during the last quarter without further discussion or action. Motion made by Jeff Thyssen and seconded by Gerald Harvey to continue to delegate Rob Hoeth. Motion passed with none opposed.

Motion made by Jeff Thyssen and seconded by Cyril Vernault to accept the comments made for Anne Allen by Subscribers during the last quarter without further discussion or action. Motion made by Jeff Thyssen and seconded by Cyril Vernault to continue to delegate Anne Allen. Motion passed with none opposed.

5.1  New Delegation: Reviewed t-frm-99 for Stan Revers. After reviewing the comments motion was made by Jeff Thyssen and seconded by Mark Emerson to delegate Stan Revers. The motion passed with none opposed.

6.0  Lapsed accreditations – closed

There are 8 potential lapsed accreditations. Three of these have been recommended for 30 day extensions by the Staff Engineers. During the meeting the Staff Engineers recommended one additional supplier for 90 day extension to accommodate some vandalism in its facility. The HTTG decided to table the 90 day extension discussion until the closed meeting on Thursday, October 24.

Motion made by Doug Matson and seconded by Cyril Vernault to accept the Staff Engineers’ recommendation for the three 30 day extensions. The motion passed with none opposed.

7.0  Appeal Analysis & possible appeals – closed

To date in 2013 there have been 15 appeals. Eight of the appeals were accepted, seven were denied, and zero withdrawn. There was an appeal presented (2013-44) to the HTTG during the meeting on Monday, October 21, 2013. After the presentation and discussion the HTTG denied the appeal.

Motion was made by Jeff Thyssen and seconded by Gerald Harvey to deny Appeal 2013-44. Motion passed, 15 (deny) to 0 (accept).

8.0  auditor conference debrIef – closed

Tom Norris, the HTTG Chairman, gave a summary of the items covered during the Auditor Conference. The Auditor Conference was conducted Saturday, October 19 and Sunday, October 20. During the conference Jeff Thyssen presented a training module on Torch and Induction Brazing and Doug Matson presented a training module on “Process Control System” section 7 of the core Heat Treat Checklist. Tom Norris and Bob Faticanti presented some NCR data and the “Top 10 NCR” data. Marcel Cuperman presented a module on “Best Audit” practice and Doug Schuler presented a module on Effective Time Management. Following the formal presentations there was a general question and answer session. Auditors expressed concerns on several issues that affect time management during the audit that could also have an effect on Auditor Consistency.

·  The auditors expressed concern regarding section one of the checklist that requires suppliers submit certain data items 30 days prior to the audit. Not all suppliers are in compliance with the data submittals. The auditors requested that the HTTG be more rigorous in enforcing this requirement. They suggested that this requirement be phrased as a question with a yes or no answer with the ability to write an NCR for non-compliance.

·  The auditors expressed similar concern about the performance of the required supplier Nadcap self-audit prior to starting the official audit. The auditors also suggested that the ability to write NCRs for non-compliance would help with more consistent audits.

·  The auditors suggested moving section 3.6 of AC7102 to the job audit section. Since the section deals with supplier travelers which are covered in the job audits the suggestion was to move section 3.6 to the job audit as one question with all the elements currently in section 3.6.

·  Section 1 does not mention anything about data format for the items to be provided 30 days to the start of the audit. The auditors requested that the HTTG require that the data be submitted electronically so the auditors would have ready access to the data on their computers rather than needing to carry paper copies of procedures and other data.

·  The discussion of the electronic data submittal lead into a discussion of a File Transfer Protocol site that could be used for data submittals that are to large for e-mail transmission. (Later discussion revealed that the FTP site does exist, has not been used since it was created, and it is not private so supplier’s auditors and other authorized users are not guaranteed any kind of proprietary data protection.)