EXAMPLE: Event Risk Management Plan

Description of Risk / Primary Control Measures / Person Responsible / Response Strategy
Emergency Evacuation / -  Event host to advise students of emergency evacuation point
-  Students to be advised of fire and emergency procedures
-  All event staff to have mobile phones
-  Volunteers are advised of the emergency procedures / -  / -  In the case of an emergency Volunteers / teachers to warden students to the emergency evacuation point
Missing Students / -  All teachers are required to have a mobile contact on the day
-  Students are not to leave the venue
-  Teachers are responsible for students at ALL TIMES
-  Before departing each location roll call is to be made
-  When rotating activities teachers/volunteers are required to do a roll check before the start/and at the end of each activity / -  / -  Conduct search
-  Contact students school
Inappropriate Student Behaviour / -  Appropriate adult supervision from teachers
-  General housekeeping information to students at the Event Launch / -  / -  Teacher responsible to rectify situation
Injury / -  First Aid Kit on hand
-  First Aid Officers on site
-  Mobile Phone contact for first Aid Officers
-  Enforce safety procedures, appropriate clothing and appropriate use of tools / -  / -  Call First Aid Officer
Uninvited Guests / -  Registration Desk to be staffed at all times
-  Anyone entering the site must be registered
-  No unauthorized entry of uninvited guests
-  All participants to wear name badge / conference tee
-  All volunteers to wear name badge at all times
-  All Guests require Host permission to enter site / -  / -  All staff to be aware of uninvited guests on site and report any issues to Host
-  Host to manage the situation
Allergies / -  All teachers required to advise of any dietary requirements of students
-  In the case of an allergy First Aid to be called
-  Mobile Phone contact
-  In the case of Anaphylaxis reactions – immediate call to First Aid /Triple 000
-  / -  / -  First Aid to assess the situation
-  If anaphylaxis student to have EpiPen
-  Call 000
Risk of Injury / -  Enforce safety procedures to all staff/ volunteers/activity leaders
-  Indentify hazards and risks
-  Measures taken to reduce these risks
-  All teachers to ensure the activities are in a safe environments / -  / -  Remove the hazard is safe to do so
-  Assess the situation and stop the activities immediately
-  If a major hazard students may need to be moved to evacuation point
Effects of weather/sunburn/dehydration/hyperthermia / -  First Aid Officer at venue
-  Teachers advised that students need to bring appropriate clothing
-  If students do no have appropriate clothing they may not be allowed to participate in the activities
-  Water stations available for students
-  Sunscreen will also be available for students on site
-  Wet weather contingency for all activities and shelter and enclosed areas available if students are wet/cold / - Call First Aid Officer
Car/Bus accident / -  Fully licensed drivers
-  Safe vehicles
-  Mobile phone contacts / -  First Aid to assess the situation
- Call 000

Contact details

Event Host:

Additional Contact:

Ambulance / Fire/Police: 000

First Aid Officer at venue:

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