Concord & Ryde Sailing Club
Cnr Waterview St & Yaralla Rd
Putney, NSW, 2112
Concord and Ryde
Sailing Club
Risk Management
Policy
Concord and Ryde Sailing Club Inc.
Contents
Risk Management Policy (September 2015)...... 5
1. Objectives...... 5
2. Strategies...... 5
3. Major aspects of our Risk Management Policy...... 6
A. Record maintenance...... 6
B. Membership Awareness...... 6
C. Clubhouse, walkway and equipment maintenance...... 6
D. First Aid...... 6
E. Emergency Numbers...... 7
F. Privacy Policy...... 7
G. Child protection and intervention...... 7
H. Member Protection Policy...... 7
I. Incident and Accident Report...... 8
J. Rescue boat check list...... 8
K. Rescue and patrol procedure...... 8
L. Ship to shore/boat to boat communication...... 8
M. Maintenance of Club Dinghies...... 8
N. Impending severe weather policy...... 9
O. Public Liability Insurance...... 9
P. Disaster Recovery Plan...... 9
4. Appendix A: Rescue Boat Check List...... 10
5. Appendix B: Rescue Boat Policy...... 10
6. Appendix C: Club owned dinghy policy...... 11
7. Appendix D: Guidelines for boat to shore & boat to boat Communication...... 11
8. Appendix E: Incident Report Sheet...... 13
9. Appendix F: Privacy Policy: Members right to privacy...... 13
Our Commitment...... 13
Providing information to other organisations...... 13
Information we are required to send members...... 13
Members’ rights to access information...... 13
Accuracy of information...... 14
10. Appendix G: Policy for Impending Severe weather...... 15
Primary responsibility...... 15
Before the race weather front...... 15
During severe weather...... 15
After severe weather has abated...... 16
11. Appendix H: Public liability cover on members’ boats...... 17
Public Liability Insurance cover...... 17
12. Appendix I: Disaster Recovery Plan...... 18
Initial procedure...... 18
Immediate tasks...... 18
Short Term Actions...... 19
Procedure 1: Sailing from Club suspended for lengthy period or indefinitely...... 19
Procedure 2: Sailing can continue from the Club immediately...... 20
Procedure 3: Sailing from the Park can be continued:...... 20
Medium Term Actions...... 20
List A: Starters and Finishers replacement items...... 20
13. Process adopted in establishing and maintaining this policy...... 22
Subsequent risk management initiatives...... 23
14. B. Risk management Assessment Report (Sub Committee)...... 24
Park Area...... 24
Boardwalk...... 25
Footwear...... 25
Rescue Service, Operation of the Power Boats & Launching Equipment...... 25
1. Operation of Power Boats...... 25
Launching Ramp and Equipment...... 25
Communication (Ship to Shore)...... 26
First Aid Resources...... 26
Training and Cadet Classes...... 26
Member’s Indemnity...... 27
15. C. Specific Issues, Early Recommendations & Options Identified as Practical (by the sub committee) 29
1. Environment...... 29
Issue A: Injury to sailors/non sailors in park from equipment...... 29
Issue B: Insufficient/Untrained Personnel driving power boats...... 29
Issue C: Injury from nails/splinters/no rail on walkway...... 29
Issue D: Insufficient attendance to spills and breakages causing injury...... 30
2. Personnel...... 30
Issue A: Failure to deploy rescue boats in emergencies...... 30
Issue B: Incorrect/insufficient personal info given by parents on junior sailors...... 30
Issue C: Insufficient supervision of juniors or dangerous activities due to weather changes 30
Issue D: Emergency numbers sign required (incorporate instructions for emergency service direction) 31
Issue E: Lack of trained or qualified first aid officers resulting in poor injury treatment..31
Issue F: Lack of first aid equipment readily available to treat injuries or accidents...... 31
Issue G: Poor induction and communication to officials and volunteers of duties and responsibilities resulting in possible neglect of tasks 31
Issue H: Poor food management and handling in canteen may breach regulations.....31
3. Pre & Post sailing...... 32
Issue A: Injury/damage caused in launching rescue boats...... 32
Issue B: Injury/damage caused by broken rope/fitting on trolleys...... 32
Issue C: Injury/damage from retrieval and cleaning rescue boats...... 32
Issue D: Injury/damage from retrieval and cleaning rescue boats...... 32
Issue E: Injury/damage from Club boats rigging placing retrieving from ceiling storage..32
Issue F: Injury/damage from boats being placed on/retrieved from racks...... 32
Issue G: Injury/damage from falling rigging/boats overturning in rigging area...... 33
Issue H: Injury/damage caused in cleaning boats...... 33
Issue I: Injury while launching and retrieving boats from water...... 33
Issue J: Injury/damage from moving vehicles in park...... 33
Issue K: Injuries from any sharp objects on beach...... 33
Issue L: Injury/burns from petrol...... 33
4. On Water...... 34
Issue A: Collision of boats during race resulting in personal injury...... 34
Issue B: Difficulty in attending to medical emergency/injury resulting in exacerbation of injury 34
Issue C: Sunstroke / sunscreen / water on boat...... 34
Issue D: Participants in danger of collision with shipping traffic...... 34
Issue E: Injury to officials, sailors and others from rescue boat propellers...... 34
Issue F: Loss of communication resulting in not providing effective rescue service.....35
16. D. Recommendations accepted for implementation Nov. 2002...... 36
Park risks and injuries...... 36
Rescue Service/Power boats/launching...... 36
First Aid resources...... 36
Training and Cadets...... 36
Items completed...... 36
17. Potential Risk identification Established August 2002...... 38
18. Risk Assessment Table...... 42
Environment Risks...... 42
Personnel Risks...... 43
Pre and Post Sailing Risks...... 46
On Water Risks...... 50
Risk Management Policy (September 2015)
1.Objectives
- To provide afun, healthy and safe sporting environment for people of all ages to enjoy the sport of sailing
- Ensure the awareness of safety and wellbeing are considered in all club activities on and off the water by minimising the risk to participants, officials and the public.
- While the club strives to minimise risk to participants and potential club liability from incidents or injury, all those taking part in these activities do so at their own risk and responsibility.
2.Strategies
- Planning club activities with consideration given to implementation of suitable safety measures
- Provision of the club’s written safety and risk management policy to all members, officials and visitors who participate in club activities.
- Maintaining the club, walkway and the rigging area in a safe condition
- Minimising risks to users
- Raising members’ awareness of safety and thus the reduction of risk to themselves and others in using, handling, storage, rigging, sailing boats, motor boats and other equipment.
- Maintaining a document (Incident Register) that includes all risks identified, Incidents and actions taken to reduce them, safety practices, techniques and technological advances.
- Communication on a regular basis to reinforce the risk management process and to make members aware of changes to risks and their management.
- Continuous identification and control of potential hazards by risk analysis and hazard identification
3.Major aspects of our Risk Management Policy
A. Record maintenance
An Incident Register is maintained as a permanent record of every function, social or sporting event held at the club. Refer Appendix E.
A Risk Management report is presented at each Management Committee meeting where required.
Risk Management articles, on an ‘as needs bases’are included in editions of “Up The River” provided to all Members at the Club.
B. Membership Awareness
On joining and/or paying annual subscriptions members sign a statement acknowledging an understanding of the Clubs safety policy, objectives and strategies which are also set out in the Year Book sent to every member’s latest address held on file before the start of each sailing season.
C. Clubhouse, walkway and equipment maintenance
The following steps are taken to maintain the Clubhouse, walkway, club owned boats and equipment in a safe and usable condition
Club House Official.This person is appointed at each Annual General Meeting to maintain the club and equipment in a safe and usable condition.
Working Bees. These are organised by the Club house Official and held at least twice a year, one prior to the beginning of the season and one other during the sailing season. They are also held on other occasions for specific tasks that may require attention.
The Principal Race Officer. His or Her duty includes ensuring the rescue boats are maintained, serviced and equipped so that they are effective in rescue operations.
D. First Aid
A kit is kept in the Clubhouse with signage to indicate its location. A list of certificated first aid officers is prominently displayed in the clubhouse.
In addition to providing appropriate emergency treatment to persons with injuries it is Club policy that all First Aid attention is noted in the “Incident Register”
E. Emergency Numbers
These are located on a notice above the telephone with details of the exact location and directions to the club house
F. Privacy Policy
We recognise our responsibilities under the provisions of the Privacy Act 2002 as amended or replaced and our commitment to safeguarding members’ personal information. We recognise Members’ rights to access and to correct personal information held on file by the Club. See Appendix F.
G. Child protection and intervention
Our aim is to provide a safe environment for all children at our club. We recognise our responsibility to protect children sailing at our Club from abuse by complying with the Child Protection Guidelines established within New South Wales under the Child Protection (Working with Children) Act 2012 No 51 See separate documentation held by the Club Secretary.
Our designated Child Protection Officer is responsible for reporting any allegations of child abuse to the local branch of the relevant State Government department and the NSW Police Service.
When children participate in our training or regular sailing activities our trainers should have a “Working with Children Check”. (However this does not apply to a Volunteering Parent or a close. relative part 4 Clause 20 of the Regulation)
Parents are asked to provide details of any medical or physical condition present in their child of which the Club should be aware.
H. Member Protection Policy
In line with government legislation as amended from time to time, the Club Committee will appoint a Member Protection Officer (MPO) with suitable prescribed qualifications.
The MPO will be a point of contact for club members in relation to harassment they consider they may have suffered.
Duties and responsibilities will be those set down in the relevant legislation.
I. Incident and Accident Report
All incidents and accidents are permanently recorded in our log book, which is part of the Risk Management process at Concord and Ryde Sailing Club Inc.
It is to be completed every time the Club house is used. Usage includes all training sessions, meetings of the Club or sailing associations, working bees, every sailing event and also participation by the Club in local events held in the park or surrounding area.
For sailing events the book will normally be completed and signed by the Principal Race Officer, the Duty Committee Member or by the organiser of the event.
Details of the weather conditions for each race held. Any on water and off water incidents as well as injuries and first aid treatment given are to be recorded. The signature(s) of the relevant person(s) is required in the spaces provided.
See Appendix E.
The details recorded in this book need to be an accurate record of all events, as they will be used as reference if at any future date the Club is legally required to provide information about an event.
J. Rescue boat check list
A check list is prominently displayed in the club house to ensure that each boat is correctly equipped for rescue activities.
See Appendix A.
K. Rescue and patrol procedure
This procedure has been established to maximise the effectiveness of our rescue capabilities for the protection of members. See Appendix B
L. Ship to shore/boat to boat communication
Guidelines have been established to maintain effective communication between our rescue boats and Clubhouse. See Appendix D.
A notice advising on the use of club radios is displayed in the clubhouse adjacent to the radio.
M. Maintenance of Club Dinghies
It is a Club policy that all Club-owned dinghies are maintained in a seaworthy condition. See Appendix C.
N. Impending severe weather policy
A policy has been established to assist Members and rescue boat personnel.
Appendix G.
O. Public Liability Insurance
A policy was established in August 2005 that all persons sailing at CRSC have PL insurance on their boats. Minimum prescribed limits are set by RMS, YA or Class Associations’
P. Disaster Recovery Plan
This was established in September 2005 after the clubhouse at Dobroyd Aquatic Club was destroyed by fire earlier in that year.
4.Appendix A: Rescue Boat Check List
Before launching a rescue boat the following checks are to be made:
- IsSufficient fuelin main tank?
- Are bungsfitted?
- Isradiofitted and operating? (and tuned to Channel 77)
- Istow ropeon board?
- Arewater bottle filled and on board?
- Are life jacketsin boat?
- Is the First Aid kit and apparel on board?
5.Appendix B: Rescue Boat Policy
- A list is to be maintained of certified rescue boat drivers. Certification to be handled by the Race Officer, Training Officer or person appointed by either of them.
- The list of certified drivers is to be retained in the canteen
- The aim is to have two rescue boats on the water, with two certified drivers, every race day.
- The aim is to always have both rescue boats on the sailing course area during each race as much as possible.
- To ensure that certified boat drivers are aware of the limitations of the rescue boats
The Race Committee has the power under RRS Rule 32 to abandon a race for any class, at any time, if it considers that safety is in any way being compromised.
6.Appendix C: Club owned dinghy policy
No Club Dinghy is to be sailed by any person unless that boat is considered by the Training Officer or his appointee to be in a seaworthy condition. To that end:
- Each Club Dinghy is to be inspected by the Training Officer or his appointee before being used.
- All trainees and other users of Club dinghies are to immediately report any damage, fault or loss to the Training Officer, his appointee, the Boat Maintenance Officer or relevant Class Captain.
- After the end of each sailing season, the Spiral Class is responsible to check the Club Spirals and make the necessary repairs and replacements for use by the start of the new season. The Training Officer or Boat Maintenance Officer will co-opt a team of people to do the same with the Club’s junior dinghies.
- Where any Club dinghy is considered to be beyond repair by the Training Officer, the Management Committee will consider its replacement.
- The Training Officer or Boat Maintenance Officer is to provide a Club dinghy report to the Management Committee before the commencement of each season.
7.Appendix D: Guidelines for boat to shore & boat to boat Communication.
- Each rescue boat will carry a radio in working order and switched on whilst on the water.
- The channelused for communicationwill be Channel 77.
- Messages will be kept as brief as possible.
- When communicating between radio stations (Club, rescue boat, Waterways, etc) the correct radio procedure should be used by both the calling station and the station replying.
- The call should be made in the following manner:
-Identify the station being called
For example“CRSC Rescue One”
-Follow by the words” This is”
-Identify the station calling (ie yourself)
For example“ CRSC Club House”
Follow by a brief message
For example“Please stand by: Spiral in difficulty in Brays Bay”
Follow by the words“Over”
- The final communication between stations should conclude with the word “out”
Example of communication between stations:
Outward message;
“CRSC rescue one
This is CRSC club house
Stand by Spiral in difficulty in Bays’ Bay
Over”
Response;
“CRSC club house
This is CRSC rescue one
I will stand by Spiral
Out”
8.Appendix E: Incident Report Sheet
SEE DAILY LOG BOOK which is part thereof the “Incident Report Log..
9.Appendix F: Privacy Policy: Members right to privacy
Our Commitment
Concord and Ryde sailing Club Inc. respects its members’ rights to privacy. In handling their personal information we are committed to complying with the Privacy Act 1988 (as amended) and the National Privacy Principles.
We collect members’ personal information when they join and when they pay their annual subscriptions. This information enables us to provide sailing facilities and a sailing environment commensurate with members’ needs. We do not collect information that is “sensitive personal information” as defined by the Privacy Act
Providing information to other organisations
Personal information is treated as confidential and is generally only used for the purpose for which it is collected.
In certain circumstances we may need to provide members’ personal information to associated sailing bodies such as the Yachting NSW and Yachting Australia. Statistical information based on members’ personal information may be used in dealings with these and other related sailing organisations, with bodies such as RMS NSW and with government departments at various levels. Information is only provided to these other organisations to the extent required by law, or to the extent necessary to protect members’ interests in the sport of sailing or through obligations arising from affiliation with associated sporting bodies.
Information we are required to send members
Under our constitution we are required to send members certain information, such as notices of meeting, elections and changes to our constitution. As we are legally obliged to provide this detail to members, it is not possible for them to be excluded from receiving it.
Members’ rights to access information
Under the Privacy Act members have the right to access personal information we hold about them. Where we incur a cost in providing it to members this cost may be passed on to them. If the information is incorrect, members have the right to require us to amend it.
Accuracy of information
We rely on the accuracy of the information members provide. If members believe or know that the information is incorrect, out of date or incomplete, they should advise the President, Secretary or Treasurer who will make reasonable efforts to correct it.
10.Appendix G: Policy for Impending Severe weather
(Approved June 2005)
Primary responsibility
The Racing Rules of Sailing (RRS) Rule 4 states:
“The responsibility for a boat’s decision to participate in a race or to continue racing is hers alone”
All boats entering CRSC races do so by signing a declaration to be bound by the RRS.
No member of CRSC has either the authority or the responsibility to tell any other member whether they must race or not.