Comprehensive Needs Assessment Tool

A needs assessment is a part of planning processes, often used for improvement in individuals, education/training, organizations, or communities. Gathering appropriate and sufficient data informs the process of developing an effective product that will address the groups needs and want. The following are steps in conducting a needs assessment.

  1. Downloadcurrent 2015-16 school datato be analyze as you conduct a comprehensive needs assessment.
  1. Allocate time at advisory School Site Councils/ELAC and other staff meetings to begin the analysis of data and compile a needs assessment from stakeholders.
  1. Reviewcurrent 2015-16categorical resources to analyze the alignment of expenditures to the data and the instructional program. 2015-16 Categorical expenditures that should be evaluated include:

(See Handout #1)

  • Title I (7S046)
  • Title I Parent Involvement (7E046)
  • Title III (7S176)
  1. Conduct Needs Assessments from ELAC and Staff to ensure that input is given based on the school data provided. (See Handout #2)
  1. Use Attachment Bto Record findings on Attachment B. (See Handout #3)
  1. Use the findings from the Needs Assessment, Attachment B, as a tool to prioritize expenditures. School Site Council makes final decision based on data analysis and comprehensive needs assessment input received from stakeholders.

1

SampleSchool

Current 2015-16 Categorical Expenditures

Program S046 / Amount / Expenditure
Title I / $97, 143 / Categorical Program Advisor
Title I / $1,415 / CPA Differential
Title I / $5,976 (16 days) / Day to Day Subs
Title I / $10,000 / Teacher Tutor X-Time
Title I / $23,111 (1day) / Psychologist
Title I / $23, 111 (1day) / PSA
Title I / $6,300 (3wks) / PSA Z-time
Title I / $97,354 (7 @ 6 Hour) / Teacher Assistant
Title I / $2,000 / T.A. Relief
Title I / $11,045 / Community Representative
Title I / $10,466 / PD Teacher X Time
Title I / $19,546 / Supplemental Instructional Materials
Title I / $23,111 (1day) / 1 day of a Nurse
Title I / $2,000 / Other Non-Instructional Contracts
Title I / $5,372 (17 buses) / Curricular Trips
Title I / $1,000 / Staff Conference Attendance
Insert Total Allocation Here
Program 7E046 / Amount / Expenditure
Title I (Parent) / $500 / Clerical Overtime
Title I (Parent) / $500 / Custodial Overtime
Title I (Parent) / $4,890 / SIM for parents
Title I (Parent) / $200 / Advisory Comm. Expense
Title I (Parent) / $800 / Parent Conference Attendance
Title I (Parent) / $2,300 / Community Representative
Insert Total Allocation Here
Program 7S176 / Amount / Expenditure
Title III (Federal) / $3,180 / Teacher Tutor X-Time
Title III (Federal) / $3,000 / PD Teacher X Time
Insert Total Allocation Here

Not all categorical expenditures are listed above. This is just a sample to illustrate how a school can present current expenditures to staff, advisory committees and SSC. When presenting school categorical budgets include ALL current categorical expenditures.

Sample Needs Assessment

Budget Development for 2015-16

Stakeholder Input

The following NEEDS ASSESSMENT is a tool to gather input from stakeholders in the development of the Categorical Budget for the 2016-17 School-year. This information will be taken into consideration by the School Site Council who will make the final decision on the budget.

Date:______

______Certificated ______Classified______Parent (ELAC) ______Other

Place the number 4, 3, 2, or 1 that you consider as being of primary importance as we develop the 2015-16categorical budget.

‘4’ = Top Priority ‘3’ = Priority ‘2’ = Some Priority ‘1’ = Less Priority

A.CERTIFICATED PERSONNEL SALARIES

A1_____ Categorical Programs Advisor (EL Coordinator) + Differential

A2_____ Day to Day Substitute Teachers

A3_____Non-Register Carrying Teacher

A4_____Coordinator (Intervention, Bridge) + Differential

A6_____Coach (Elementary, Secondary) + Differential

A7_____Class Size Reduction Teacher

A8_____Other______

B. PARAPROFESSIONALS

B1____ Teacher Assistants

B2____ Education Resource Aide

B3____T.A. Relief

C. SUPPORT STAFF

C1_____ Counselor, PSA

C2_____ School Nurse

C3_____ Psychologist, School

C4_____Counselor

C5_____ Psychiatric Social Worker

C6_____Other______

‘4’ = Top Priority ‘3’ = Priority ‘2’ = Some Priority ‘1’ = Less Priority

D. CLASSIFIED

D1_____ Clerical Relief Overtime

D2_____Education Aide II

D3_____Other______

E. OTHER CERTIFICATED SALARIES

E1_____ X-Time (Tutoring, Professional Development)

E2_____ Z Time (Tutoring, Professional Development)

E3_____ Staff Training Rate

F. MAINTENANCE

F1_____ Custodial Relief and Overtime

F2_____Other______

G.PARENT INVOLVMENT

G1_____ Community Representative

G2_____ Parent Conference Attendance

G3_____Advisory Conference Expense

G4_____Supplemental Instructional Materials (SIM) for Parents

G5_____Other______

H.CONTRACTS

H1_____ Maintenance of Equipment

H2_____ Other Non-Instructional Contract

H3_____ Instructional Contract Services

H4_____ Other______

I.CONFERENCES & CURRICULAR TRIPS

I1_____ Staff Conference Attendance

I2._____Curricular Trips

I3_____ Other______

J.NON-CAPITAL EQUIPMENT, INSTRUCTIONAL MATERIALS AND GENERAL SUPPLIES

J1_____ Non-Capital Equipment (any unit over $500)

J2_____ Custodial Supplies

J3_____ Supplemental Instructional Materials (SIM) Account

J4_____ Other______

Revised 1/17/16

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Needs Assessment Result For 2015-16

‘4’ = Top Priority ‘3’ = Priority ‘2’ = Some Priority ‘1’ = Less Priority

Item / (4) x amount / (3) x amount / (2) x amount / (1) x amount / Total Pts
Teacher Assistants / 22 / 3 / 0 / 1 / 98
Psychologist / 17 / 5 / 3 / 2 / 91
Categorical Program Advisor / 18 / 5 / 0 / 2 / 89
Nurse / 7 / 15 / 3 / 6 / 85
SIM / 18 / 3 / 0 / 1 / 82
CSR Teacher / 9 / 11 / 0 / 3 / 72
PSA Counselor / 10 / 4 / 8 / 2 / 70
Day to Day Subs / 8 / 8 / 5 / 3 / 69
Non-Capital Equip / 9 / 7 / 5 / 1 / 68
Custodial Supplies / 5 / 10 / 8 / 1 / 67
Community Rep / 4 / 10 / 7 / 4 / 64
Custodial Overtime / 6 / 10 / 3 / 1 / 61
Education Resource Aide / 5 / 11 / 2 / 3 / 60
Staff Conference / 4 / 7 / 9 / 2 / 57
PSW / 4 / 4 / 9 / 8 / 54
Clerical Overtime / 3 / 8 / 4 / 10 / 54
Teacher X-Time / 4 / 6 / 8 / 2 / 52
School Adv. Exp / 2 / 5 / 10 / 3 / 46
Parent Conference / 2 / 4 / 9 / 5 / 43
T.A. Relief / 2 / 5 / 9 / 1 / 42

Blank Needs Assessment Result For 2015-16

‘4’ = Top Priority ‘3’ = Priority ‘2’ = Some Priority ‘1’ = Less Priority

Item / (4) x amount / (3) x amount / (2) x amount / (1) x amount / Total Pts