Watford FC’s Community Sports & Education Trust
Job Description
Job Title / Sport and Education Project Officer (SEPO) / Date Prepared / 19/07/2017Job Holder / Grade / Staff
Reports to / School Sport Manager (SSM) / Salary / £17k - £21k
Direct reports / Sessional Coaches and Volunteers / Location / WFC, Vicarage Road Stadium
Job Purpose
The Sport and Education Project Officer (SEPO) will primarily be responsible for developing, delivering and coordinating a range of Trust programmes and activities which support participation in school sport, especially within primary schools.
The SEPO will assist the School Sport Manager with the coordination of all the Trust’s services to schools including Premier League Primary Stars and the English Football League’s Move and Learn programmes, plus core school provisions (e.g. PPA, after school clubs, etc.), ensuring that the Trust is seen as a leading provider of PE, football and physical activity in local primary schools. The focus of the delivery attached to the role will depend on which school programme you are delivering, but all schools sessions have similar aims around developing pupils through improving their physical literacy, enhancing their learning, and teaching them relevant life skills and behaviours through sport. Alongside this the SEPO will be expected to work with and support teachers by enhancing their knowledge, skills and confidence in delivering PE and school sport.
The SEPO will be part responsible for quality assuring the Trust’s delivery in schools, supporting with the training and development of staff and sessional coaches. Under your guidance, sessional staff delivering schools provision will need to deliver positive outcomes, which meet targets set in relevant funded programmes. The role will also include working on match day activities and seasonal events (e.g. holiday courses) run by the Trust, as and when required.
In addition there is an expectation on the SEPO to contribute to the further development of the Trust’s work, whilst ensuring the quality and professionalism which is synonymous with the Trust.
Key Result Areas
Principle Accountabilities
Operational
· Take responsibility alongside the School Sport Manager for the day to day running of the relevant programmes and plan, coordinate and deliver them to the highest possible standard, ensuring that pupils receive an outstanding physical education experience.
· Help the School Sport Manager plan, coordinate and deliver the Move and Learn programme to the target amount of schools for the academic year. This includes the organisation of sessional coaches, equipment and resources needed for delivery.
· Deliver PL Primary Stars sessions in line with the KPI’s attached to the programme and seek to achieve the positive outcomes outlined in our yearly delivery plan.
· Plan, coordinate and deliver relevant competitions, regional and national competitions/tournaments.
· Advocate the role and importance of high quality PE, school sport and physical activity to partners and stakeholders at all times.
· Promote an inclusive approach to PE that ensures all young people can enjoy and benefit from participating.
· Assist the School Sport Manager with undertaking quality assurance checks on our programmes/services provided to schools, including coach observations, generating service level agreements and ensuring health and safety requirements are being followed for working in a school environment.
· Attend regular meetings with the School Sport Manager and other relevant staff to ensure a collaborative approach is taken to the Trust’s schools delivery.
· Plan and deliver sports clubs outside of curriculum time and provide exit pathways (e.g. player development centres).
· Work with the School Sport Manager to generate income sources from schools following free coaching programmes/services being offered to them, so as to generate a sustainable ‘schools coaching programme’ model long term.
Safeguarding
· Ensure that when planning activities and programmes that the safeguarding of participants is at the heart of the process and that safeguarding policies and procedures are being adhered to at all times.
· Ensure that any coaching staff working on all schools based provision are taken through the necessary DBS check and that they are suitably qualified to deliver the coaching whilst also holding valid Emergency Aid and Safeguarding Children certificates.
Health & Safety
· Ensure that all health and safety procedures are in place for activities/programmes and that risk assessments have been completed.
Data Protection
· Ensure that you are adhering to the policies and guidelines at all times and that programme data is stored in a secure location.
Marketing & Promotion
· Work with relevant staff, School Sport Manager and external agencies to produce high quality resources, which meet relevant partners brand guidelines and support pupils understanding and confidence in subjects such as PSHE, Numeracy and Literacy.
· Positively promote relevant community activities and programmes.
Monitoring & Evaluation
· Ensure that all activities are recorded via the Trust’s online monitoring systems (Views), or other similar systems (as deemed appropriate) to help measure the success of projects.
· Work closely with the School Sport Manager and Impact & Communications Officer to capture the social impact/value of programmes/events using outcomes based evidence and a variety of methods such as reports, case studies, testimonies, media articles, feedback surveys, etc.
· Update and manage relevant Trust databases/central records (sessional coaches and participants) in line with data protection guidelines.
· Provide reports, statistics and case studies for the School Sport Manager and senior Trust staff, as and when required.
· Ensure sessional staff collate participants and teachers feedback through the evaluation forms linked to specific programmes in order to help shape and support ongoing service improvement.
Finance
· Ensure programmes planned are financially sound and sustainable.
· Communicate with School Sport Manager to ensure school provisions are set to achieve budget targets for income and expenditure for relevant programmes.
Personnel
· Liaise with relevant Trust staff regarding the recruitment of sessional coaching staff, ensuring that you are adhering to the Club/Trust’s recruitment procedures at all times. This includes collating all HR documentation such as reviewing job applications, qualifications, references and ensuring DBS checks are in place.
· Coordinate, support and develop sessional coaches/volunteers. Thought the School Sport Manager vision and guidance, provide them with training, advice and ongoing support.
General
· Undertake professional development opportunities as deemed appropriate.
· To adhere to the Trust’s policies and procedures.
· Contribute to the development of a culture of continuous improvement within the Trust.
· To work in partnership with all the club’s departments on community initiatives as identified by the Community Director and Board of Trustees.
· To actively promote the Trust in a positive and professional manner at all times.
· To actively demonstrate and promote the Trust’s core values through your work.
· To undertake any other duties which might reasonably be deemed within the status of the job and appropriate to the post.
The details contained in this job description, particularly the principle responsibilities, reflect the job content at the date the job profile was prepared. It should be remembered, however, that it is inevitable that over time the nature of individuals’ jobs will change; existing duties may be lost and other duties gained without changing the general nature of the duties or the level of responsibility entailed.
Consequently, Watford FC’s Community Sports & Education Trust will expect to revise this job description from time to time and will consult regarding such revisions with the post holder at the appropriate time.
Organisation Chart
Available as a separate attachment if requested from candidate
Knowledge, Skills and Experience Required
Essential· At least two years’ experience of working with children and young people of all abilities in a school environment.
· Experience of working on PL Primary Stars programme or a similar PE teacher education programme.
· Level 2 Certificate in Coaching Football.
· Level 3 Certificate in Supporting the Delivery of Physical Education and School Sport award (AFPE), or be working towards.
· FA’s Youth Award Modules 1 & 2, or be working towards.
· Experience of managing or supervising staff/volunteers.
· Proficient IT skills.
· Good organisational and problem solving skills.
· A full and valid UK Driving Licence, as well as access to a vehicle for work.
· A passion to make a difference through sport and education.
Desirable
· Deep understanding of Primary School Sport.
· Educated to degree level or equivalent.
· Experience of working with young people with special needs, with the ability to adapt PE provision to be inclusive.
· Experience of monitoring and evaluating programme delivery (including use of IT systems).
· Other NGB sports coaching qualifications or Level 2 Multi-Skills qualification.
· Mentoring Qualification.
Personal Skills
· Enthusiastic and passionate about the power of PE, school sport and physical activity.
· A positive role model to pupils and teachers. Ability to inspire, lead and motivate staff to deliver outstanding PE and school sport.
· Commitment to providing great customer care.
· Excellent communication and inter-personal skills – both verbal and written.
· Ability to develop strong relationships with external partners.
· Work as part of a team, whilst also able to work unsupervised and on own initiative.
· Have a ‘can do’ attitude and look for solutions to problems or issues.
· Attention to detail.
· Have excellent planning, organisational and time management skills (ability to prioritise workload).
· Have a flexible approach to work - be able to work some evenings, weekends, match days and events.
· Ability to generate new and innovative ideas.
· Reliability and punctuality.
· Conscientious and hard working.
· Willingness to keep up to date with all relevant policies and procedures linked to PE and school sport.
Personal Knowledge
· Understanding of and a commitment to health and safety, equal opportunities and data protection policies and procedures.
· Understand the importance of and deliver safeguarding best practice, when working with young people and vulnerable adults.
· Understanding of current trends and initiatives related to PE and school sport.
· Understanding of current football and sports development initiatives.
· Understanding of national strategies relating to football and sports development
Essential Behaviours
Primary behaviour: Leading & Deciding
Takes control and exercises leadership. Initiates action, gives direction and takes responsibility.
1. Competency: Leading & Supervising
a. Provides others with a clear direction
b. Sets appropriate standards of behaviour
c. Delegates work appropriately and fairly
d. Motivates and empowers others
e. Provides staff with developmental opportunities and coaching
f. Recruits staff of a high calibre
Primary behaviour: Supporting & Cooperating
Supports others and shows respect and positive regard for them in social situations. Puts people first, working effectively with individuals and teams, customers and staff.
2. Competency: Working with people
a. Demonstrates an interest in and understanding of others
b. Adapts to the team and builds team spirit
c. Recognises and rewards the contributions of others
d. Listens, consults others and communicates proactively
e. Supports and cares for others
f. Develops and openly communicates self-insight such as an awareness of own strengths and weaknesses
3. Competency: Adhering to principles & values
a. Behaves consistently with clear personal values that complement those of the organisation
b. Sets appropriate standards of behaviour
c. Able to recognise and handle sensitive information with tact and discretion
Primary behaviour: Interacting & Presenting
Communicates and networks effectively. Successfully persuades and influences others. Relates to others in a confident and relaxed manner.
4. Competency: Relating & networking
a. Establishes good relationships with customers and staff
b. Builds wide and effective networks of contacts inside and outside the organisation
c. Relates well to people at all levels
d. Manages conflict
e. Uses humour appropriately to enhance relationships with others
5. Competency: Presenting & communicating information
a. Speaks clearly & fluently
b. Actively listens, seeks information and asks questions to ensure the understanding of underlying concerns of key stakeholders.
c. Expresses opinions, information and key points of an argument clearly
d. Makes presentations and undertakes public speaking with skill and confidence
e. Responds quickly to the needs of an audience and to their reactions and feedback
f. Projects credibility
Primary behaviour: Analysing & Interpreting
Shows evidence of clear analytical thinking. Gets to the heart of complex problems and issues. Applies own expertise effectively. Quickly learns new technology. Communicates well in writing.
6. Competency: Writing & reporting
a. Writes clearly, succinctly and correctly
b. Writes convincingly in an engaging and expressive manner
c. Avoids the unnecessary use of jargon or complicated language
d. Writes in a well structured and logical way
e. Structures information to meet the needs and understanding of the intended audience
7. Applying expertise and technology
a. Applies specialist and detailed technical expertise
b. Uses technology to achieve work objectives
c. Develops job knowledge and expertise through continual professional development
d. Demonstrates an understanding of different organisational departments and functions
8. Competency: Analysing
a. Analyses numerical data, verbal data and all other sources of information
b. Breaks information into component parts, patterns and relationships
c. Probes for further information or greater understanding of a problem
d. Makes rational judgements from the available information and analysis
e. Produces workable solutions to a range of problems
f. Demonstrates an understanding of how one issue may be a part of a much larger system
Primary behaviour: Creating & Conceptualising
Open to new ideas and experiences. Seeks out learning opportunities. Handles situations and problems with innovation and creativity. Thinks broadly and strategically. Supports and drives organisational change.
9. Competency: Learning and Researching
Open to new ideas and experiences. Seeks out learning opportunities. Handles situations and problems with innovation and creativity.
a. Rapidly learns new tasks and quickly commits information to memory
b. Demonstrates an immediate understanding of newly presented information
c. Gathers comprehensive information to support decision making
d. Learns from successes and failures and seeks staff and customer feedback
e. Manages own knowledge, keeps abreast of developments in specialist field
10. Competency: Creating & Innovating
a. Produces new ideas, approaches or insights
b. Creates innovative products or designs
c. Produces a range of solutions to problems
Primary behaviour: Organising & Executing
Plans ahead and works in a systematic and organised way. Follows directions and procedures. Focuses on customer satisfaction and delivers a quality service or product to the agreed standards.
11. Competency: Planning & organising
a. Sets clearly defined objectives
b. Plans activities and projects well in advance and takes account of possible changing circumstances
c. Manages time effectively
d. Identifies and organises resources needed to accomplish tasks
e. Monitors performance against deadlines and milestones
12. Competency: Delivering results & meeting customer expectations
a. Focuses on customer needs and satisfaction
b. Sets high standards for quality and quantity
c. Monitors and maintains quality and productivity
d. Works in a systematic, methodical and orderly way
e. Consistently achieves project goals
13. Competency: Following instructions & procedures
a. Appropriately follows instructions from others without unnecessarily challenging authority
b. Follows procedures and policies
c. Keeps to schedules
d. Arrives punctually for work and meetings
e. Demonstrates commitment to the organisation
f. Complies with legal obligations and safety requirements of the role
Primary behaviour: Adapting & Coping
Adapts and responds well to change. Manages pressure effectively and copes well with setbacks.
14. Competency: Adapting & responding to change
a. Adapts to changing circumstances
b. Accepts new ideas and change initiatives
c. Adapts interpersonal style to suit different people or situations
d. Shows respect and sensitivity towards cultural and religious differences
e. Deals with ambiguity, making positive use of the opportunities it presents
15. Competency: Coping with pressures & setbacks
a. Works productively in a high pressure environment
b. Keeps emotions under control during difficult situations
c. Balances the demands of work life and personal life
d. Maintains a positive outlook at work
e. Handles criticism well and learns from it
Primary behaviour: Enterprising & Performing
Focuses on results and achieving personal work objectives. Works best when work is related closely to results and the impact of personal efforts is obvious. Shows an understanding of business, commerce and finance. Seeks opportunities for self-development and career advancement.
16. Competency: Achieving personal work goals and objectives
a. Accepts and tackles demanding goals with enthusiasm
b. Works hard and puts in longer hours when it is necessary
c. Identifies development strategies needed to achieve career goals and makes use of developmental or training opportunities
d. Seeks progression to roles of increased responsibility and influence
17. Competency: Entrepreneurial & commercial thinking
a. Keeps up to date with competitor information and market trends
b. Identifies business opportunities for the organisation
c. Demonstrates financial awareness
d. Controls costs and thinks in terms of profit, loss and added value
OneClub Responsibilities
Health and Safety
· To take responsibility for your own health, safety and welfare, ensuring compliance with WFC’s Health and Safety Policy, procedures and safe systems of work.
Training & Development
· To undertake all reasonable training, learning and development activity designed to support you in your role.
Diversity and Equality
· To be responsible for your own behaviour and act in a manner that avoids and discourages any form of discrimination or harassment; to comply with WFC’s Equal Opportunities Policy.
Job Description Agreement
Job Holder’s Signature: / Date:
Manager’s Signature: / Date:
WFC CSE Trust Job profile