COMPETITOR BRIEFING

THE NORTH FACE 100

ULTRA MARATHON

BLUE MOUNTAINS NATIONAL PARK

15-17 May 2015

1)Event Schedule

2)Registration, Gear Check, Event Expo, Runner Q & A, Welcome & Race Briefing, Buffet Dinner

Location of Event Registration etc

Parking for Registration

Gear Check

Event Registration Process

Checking and Amending Your Personal Details Online by 7pm Friday 15th May

Entry Transfers after 17th April

Event Expo

Buffet Dinner

Runner Forum (Q & A with Runners of various abilities)

Welcome and Race Briefing (30 minutes)

3)Race Start and Finish

Location of Race Start and Finish

Parking for the Start and Finish

Facilities Available at Scenic World

Scenic Railway Tickets

Scenic World Food

4)Free Event Shuttle Bus Service (Friday to Sunday)

5)Start Groups

6)Checkpoints & Logistics

Competitor Only Zones

Provided Race Food at Checkpoints

Toilets

Checking in and out of checkpoints

Aid Stations

Checkpoint 1 – Narrow Neck (10.5km)

Checkpoint 2 – Dunphys Camp (31km)

Checkpoint 3 – The Six Foot Track (46km)

Checkpoint 4 – Katoomba Aquatic Centre (57km)

Checkpoint 5 – Queen Victoria Hospital (78km)

7)Drop Bags

8)Support Crews

9)The course

Course Route

Course Congestion

Course Notes

Rubbish

Toilets / Human Waste (Leave No Trace)

Course Safety

High Visibility Safety Vests

Phone Coverage

First Aid

Withdrawing from the Event

10)Cut-Off Times

11)Estimated Runner Times

12)Mandatory Gear

13)Timing, Race Results with LiveTrail and Phone App

The Timing System -LiveTrail

The North Face 100 - Australia Mobile Event App

14)Photos

15)Event Rules

16)Insurance

17)Warning and Disclaimer

18)Event Presentations, Prizes, Belt Buckles, Certificates

19)Sponsors & Partners

Acknowledgement, Release and Indemnity

1)Event Schedule

Friday 15 May 2015 (KCC Auditorium unless stated otherwise)

100km Registration & Gear Checks 4:00pm to 7:30pm & 8:00pm to 8:30pm

Event Expo4:00pm to 8:00pm

Runner Forum (Q&A with elite runners)5:30pm to 6:30pm

Buffet Dinner (Scenic World)5:00pm, 6:00pm, 7:00pm & 8:00pm seatings

Welcome and compulsory Race Briefing 7:30pm to 8:00pm

Saturday 16 May 2015 (Scenic World)

100km Race Start Groups6:20am to 6:53am-refer to Section 5Start Group Timings

Sunday 17 May 2015 (Scenic World)

1km-4-Kids registration 8:15am to 8:45am

1km-4-Kids start 9:00am

Presentation 10:00am

100km Finish Cut-off 10:53am

2)Registration, Gear Check, Event Expo, Runner Q & A, Welcome & Race Briefing, Buffet Dinner
Location of Event Registration etc

Registration, gear check, event expo, elite runner Q & A session, welcome and race briefing areat the KCC Auditorium on the Friday evening. KCC Auditorium is only accessible on foot from KCC oval on the corner of Cliff Drive and Violet Street. The buffet dinner is at Scenic World. Refer to theGoogle Map.

Parking for Registration

Event parking is limited for registration so please do whatever you can to limit the number of cars on the Friday afternoon. The goal is for as many people as possible to take the free event shuttle bus service between Katoomba town centre and KCC -refer to Section 4 Free Event Shuttle Bus Service.

On the Fridaythereare two available options for parking:

a)Park at the KCC oval which is 200m from KCC Auditorium. Enter the oval from Cliff Drive near the corner of Cliff Drive and Violet St, Katoomba.

b)Park in the Scenic World multistory carpark. This carpark has 220 car spaces. Enter the carpark from Cliff Drive, Katoomba.

Refer to theGoogle Map

Gear Check

You will need to have passed gear check before performing registration. It is preferable to perform an early gear check in the weeks prior to the event so that registration is not so hectic. However gear check will still be available during the same time as registration at KCC. For details of the early gear checks refer to the event websiteMandatory Gear Check section. If you have passedearly gear check you will have received a personalised gear check certificate, which you must bring to registration at KCC. In the race you must carry all of the same gear as was passed at your early gear check. If you have passed early gear check, you do not need to bring any of your mandatory gear to registration. If you have lost your gear check certificate you will need to get another certificate from the gear check section before you can proceed to the registration tables. The staff at the gear checkwillbe able to confirm your status on the gear check competitor list and issue you with another certificate.

If you have not done early gear check, you will need to get all of your mandatory gear checked at KCC before you can proceed to the registration tables. In this case you must bring all of your mandatory gear including the additional items (waterproof pants and fleece)to registration. Please have all of your mandatory gear very easy to access (a large cloth shopping bag is ideal). When you pass gear check you will be given a certificate with your name, which you should present to your registration table. The North Face Shop will be set up at KCC Auditorium for any last minute purchases.

All of your mandatory gear except for the additional items must be carried with you for the full duration of the event. At registration you will be told what to do with your additional items of mandatory gear -refer to Section 12 Mandatory Gear.

Event Registration Process

To registration you should bring:

  1. Either your entry confirmation email OR Photo ID: Make sure you know your race number before coming to registration.
  2. Gear check certificate OR Mandatory Gear to complete your gear check

Runner registration is through the ‘100km Athlete Registration’ doors at the KCC Auditorium. Support crews, family and friends must not enter through these doors but instead use the ‘general entry’ doors. The 100km Athlete Registration will lead runners via a collection point for matches and firelighters. At this point you should collect:

  • 1 x full box of waterproof & windproof safety matches: Part of mandatory gear provided by organisers.
  • 1 x firelighter block for emergency use only: Part of mandatory gear provided by organisers. You will need to provide your own zip lock bag or container for the firelighter block.

After this point, an usher will be checking gear check certificates. Those with certificates will proceed directly to the registration tables. Those needing to have their gear checked will be directed to the gear check section of registration.

After completing your registration you will proceed to collect your competitor t-shirt. Note the competitor t-shirt is available in unisex sizes only based upon US Men’s sizes.

At yourregistration tableyou will need to sign in stating you have read and agree to the Acknowledgement, Release and Indemnity. You will thenreceive the following registration materials:

  1. Course Map: This will beon one double-sided, A3 colour sheetwhich will beidentical to one of the whole course maps displayed on the website. Thesemaps are not waterproofed. It is your responsibility to keep your maps dry either with a waterproof map case or map contact. The route is pre-marked on these maps. If you prefer, you can also print off your own mapfrom the website, directly onto waterproof paper or onto normal paper that you then laminate. If you do this, the map must be printed in colour on A3, either on one sheet double sided or on two single sided A3 sheets.
  2. Course Descriptions: A simple overview of the course listing each track of the route and important safety information. These are the same as shown on the website.
  3. 1 x Race Number and Safety Pins with Attached Disposable Timing Tag (Bib Tag): This number must be visible on your front at all times. A recommended method is to use an elastic waist strap like a triathlon band to secure your number and allow you to easily have your number visible over the top of your outermost item of clothing. You will need to provide your own elastic waist strap if you choose to do this. Do not cover your number with any backpack strap as this can prevent your timing tag from registering at the timing points. Do not fold, bend, cut or pierce your race number as this will damage the timing tag.
  4. 1 x Disposable Timing Tag (Bag Tag) and Cable Tie: This timing tag must be secured to the back of your running backpack. Please bring your running backpack to registration so you can attach the timing tag directly onto your backpack. Due to the timing tag it is preferable not to swap backpacks during the event but if you plan to do so you will need to have your own side-cutters or scissors to cut the timing tag (cable tie) off the first backpack and your own spare cable tie to attach the timing tag to your second backpack.
  5. 1 x Official Support Crew Car Sticker: If you have a support crew, this sticker must be stuck to the front windscreen of the support crew vehicle either to the top and middle or to the top left side and beyond the reach of the windscreen wipers. If you do not have a support crew you can use this sticker however you like. It does not need to be carried with you in the race.
  6. Participant Emergency Instructions: This will be a double-sided A5 sheet on waterproof paper.

Note that there will be no late registration available on the Saturday morning.

Checking and Amending Your Personal Details Online by 7pm Friday 15th May

Any changes to your personal details must be done online (via computer, tablet or smart phone) by 7pm, Friday 15th May 2015. Prior to that date, please login to your entry via the User Profile buttonto check all of your personal details are correct and make any necessary amendments to mobile phone number, medical conditions, support crew information, emergency contact information and postal address. Please make sure your emergency contact is aware that you are in the event and that they will be contactable via the provided phone number during the event weekend. For competitors who live overseas, please also provide a local contact and phone number of someone locally who knows you are participating in the event. This can be a local friend or simply the hotel where you are staying.

Entry Transfers after 17th April

Any entry transfers after the 17th April can only be made on Friday during registration between 4pm and 7:30pm. If you can no longer run and are transferring your entry to someone else you do not need to turn up to registration. However you need to inform this person that they must read the 100km Competitor Briefing document, that they will need to pay $60 at registration and that they must fill in an entry transfer form which can be downloaded from the event websiteTransfers section. You also need to send the following things to the person taking your entry:

  • a copy of your event confirmation email and
  • an email or letter from you indicating that they are taking your entry.

At registration the new runner needs to:

  1. Line up in the ‘100km athlete registration’ queue along with all other 100km runners
  2. Collect firelighters and waterproof matches, if required, for mandatory gear
  3. Show a gear check certificate from having done early gear check or complete a gear check within registration
  4. Continue to registration tables and collect the original race number and all other registration materials by showingthe original runner’s event confirmation email and signing the indemnity form
  5. Inform the staff member doing the registration that you are doing an entry transfer
  6. Proceed to the ‘Transfers’ table and provide:

a) a printout of the email or letter from the original runner indicating that you are taking the entry

b) a $60 transfer fee

c) a completed entry transfer form which can be downloaded from the event website Transfers section. You will need to talk through this entry transfer form with the registration changes staff. Please make particular note of the allocated start group shown on your race number and make sure you get this start group adjusted to one that is suitable for your running ability.

  1. You must then hand in the original runner’s race number, bag tag and support crew sticker to the ‘Transfers’ table and you will be given a new race number, bag tag and support crew sticker.
Event Expo

Sponsor exhibits and sales: The North Face store, Petzl, Fox Creek Wines, Endura, Injinji, Body Glide.

Other exhibitors: Tarawera Ultra Marathon, Perisher X-Country Skiing, Sri Chinmoy Canberra Centenary Trail 102.

Event merchandise to buy on the day and collection of pre-purchased items:

  • Limited edition 2015The North Face 100event supporter t-shirts from The North Face store
  • Special Scenic World Railway tickets collection – refer to Scenic Railway Tickets
  • GPS trackers will be collectedfrom 5:40am on race day from the information table directly beside the start line. Listen for the announcements on race day if you are one of the top runners who will be carrying a GPS tracker or if you have hired a GPS tracker by pre-purchasing online.
  • The 2014 event documentary for The North Face 100 on DVD

Other items for sale will include limited numbers of:

  • Wag bags
  • High visibility vests that comply with the mandatory gear requirements (from gear check).
  • Bandages that comply with the mandatory gear requirements (from gear check)
Buffet Dinner

The traditional pre-event Buffet Dinner will be held at Scenic World. Tickets can only be pre-purchased online. Entry will be via the Scenic World terrace and your name will be on a listat the entry point. Dinner will be available at the following seating times: 5pm, 6pm, 7pm and 8pm. If you have booked the 7pm seating, you should arrive for dinner a bit earlier so you can make the race briefing by 7:30pm. If you have booked the 8pm seating, it is fine to arrive for dinner a bit lateso you can attend the full race briefing which goes until 8pm. Tickets are via the Event Shop for $27.

Runner Forum (Q & A with Runners of various abilities)

The stage at the KCC Auditorium will be the centre of attention at 5:30pm when we gather a variety of athletesto discuss everything you need to know about them and running. You are welcome to ask questions. All welcome to attend.

Welcome and Race Briefing (30 minutes)

The welcome and verbal race briefing is compulsory for 100km runners to attend. Support Crews, family and friends and 50km runners are also welcome to attend. The briefing will begin at 7:30pm and will take approximately 30 minutes.

3)Race Start and Finish
Location of Race Start and Finish

The race start and finish is at Scenic World on the corner of Violet St & Cliff Drive, Katoomba. Katoomba is approximately 1.5 hours drive from Sydney on the Great Western Highway. You can easily find Scenic World with a map or GPS and there are ‘Scenic World’ signs from the lower end of Katoomba Street, the main street through Katoomba town centre. Refer to the Google Map.

The start and finish are out the front of the main entrance of Scenic World under the ‘Orphan Rocker’ roller coaster track.

Parking for the Start and Finish

Event parking is limited for the start so please do whatever you can to limit the number of cars associated with the event on the Saturday morning. The goal is for as many people as possible to take the free event shuttle bus service between Katoomba town centre and Scenic World -refer to Section 4 Free Event Shuttle Bus Service. If you are staying outside of Katoomba and need to drive, think about parking in a street close to one of the event bus stops and taking the bus. Otherwiseplease car pool, take a taxi, or walk if staying in nearby accommodation.

On the Saturday morning there is one parking option:

a)Park at the KCC oval, which is 100m from Scenic World. Note that the Southbound lane of Cliff Drive between Violet St and Kamillaroi Rdwill be closed from 5am. If coming from Katoomba St after 5am you will need to follow the EVENT PARKING signs around Kamillaroi Rd, Oak St and Violet St to access the entrance to the oval. If coming from Narrow Neck Road you will need to drive via Stuarts Rd, Peckmans Rd, Kamillaroi Rd, Oak St and Violet St to access the entrance to the oval.

Refer to the Google Map

Facilities Available at Scenic World

Scenic World is normally open from 9am to 5pm daily. On race day the Scenic World building will be open at 6:00amwith entrance and exit via the Group Entry rather than the main entrance. Scenic World will be open for normal tourist business all day Saturday and Sunday but will also remain open for the exclusive use of the event over the Saturday night from 5pm through to 9am Sunday. There will be 40 portable toilets and 4 men’s urinals set up in the bus parking bays within 50m of the start line. Food will be available for purchase from 5:30am Saturday for the entire time –refer toScenic World Food below.