According to the paragraph under the signature, each shipment must be accompanied by a declaration letter on original company stationery stating the samples were treated according to the specifications of the permit. This letter must be in English.
An example of a letter for fixed tissue:
COMPANY ABC
123 Paraguay Way
Mexico City, Mexico
June 24, 2011
TO WHOM IT MAY CONCERN:
The enclosed tissue samples of chicken origin have been processed according to specifications indicated in USDA/APHIS import permit No. 108822, with expiration date Month/day/year, which accompanies these samples.
All samples have been inactivated with 10% formalin and are for in vitro purposes only. Upon completion of the diagnostic testing all samples will be destroyed by autoclaving.
All samples are addressed to:
Ms. Christine M. Lobsinger
Poultry Diagnostic and Research Center
Department of Population Health
College of Veterinary Medicine
The University of Georgia
953 College Station Road
Athens, GA 30605
Phone: 706-542-5657
Fax: 706-542-0252
Email:
Sincerely,
Your signature
An example of a letter for sera:
COMPANY ABC
123 Paraguay Way
Mexico City, Mexico
June 24, 2011
USDA/APHIS
TO WHOM IT MAY CONCERN:
The enclosed sera samples of chicken origin have been processed according to specifications indicated in USDA/APHIS import permit No. 108822, with expiration date Month/day/year, which accompanies these samples.
All samples have been inactivated by heating to 56oC for at least 3 hours and are for in vitro purposes only. Upon completion of the diagnostic testing all samples will be destroyed by autoclaving.
All samples are addressed to:
Ms. Christine M. Lobsinger
Poultry Diagnostic and Research Center
Department of Population Health
College of Veterinary Medicine
The University of Georgia
953 College Station Road
Athens, GA 30605
Phone: 706-542-5657
Fax: 706-542-0252
Email:
Sincerely,
Your signature
An example of a letter for bacterial cultures:
COMPANY ABC
123 Paraguay Way
Mexico City, Mexico
June 24, 2011
USDA/APHIS
TO WHOM IT MAY CONCERN:
The enclosed bacterial cultures of chicken origin have been processed according to specifications indicated in USDA/APHIS import permit No. 109127, with expiration date Month/day/year, which accompanies these samples.
All samples have been:
1). Subcultured at least 4 times since initial isolation
2). Cultured and shipped only in a chemically defined mediumwithout any animal derived nutrient factors/supplements (such as fetal bovine serum, albumin, insulin or other “growth factors”).
Upon completion of the diagnostic testing all samples will be destroyed by autoclaving.
All samples are addressed to:
Ms. Christine M. Lobsinger
Poultry Diagnostic and Research Center
Department of Population Health
College of Veterinary Medicine
The University of Georgia
953 College Station Road
Athens, GA 30605
Phone: 706-542-5657
Fax: 706-542-0252
Email:
Sincerely,
Your signature
An example of a letter for FTA cards:
COMPANY ABC
123 Paraguay Way
Mexico City, Mexico
June 24, 2011
USDA/APHIS
TO WHOM IT MAY CONCERN:
The enclosed samples of chicken origin have been processed according to specifications indicated in USDA/APHIS import permit No. 103594, with expiration date Month/day/year, which accompanies these samples.
All samples have been treated using various FTA cards. Upon completion of the diagnostic testing all samples will be destroyed by autoclaving.
All samples are addressed to:
Ms. Christine M. Lobsinger
Poultry Diagnostic and Research Center
Department of Population Health
College of Veterinary Medicine
The University of Georgia
953 College Station Road
Athens, GA 30605
Phone: 706-542-5657
Fax: 706-542-0252
Email:
Sincerely,
Your signature
An example of a letter for Avian tissue and swabs:
COMPANY ABC
123 Paraguay Way
Mexico City, Mexico
June 24, 2011
USDA/APHIS
TO WHOM IT MAY CONCERN:
The enclosed samples are of chicken origin and meet the requirements of USDA/APHIS permit #110304, with expiration date Month/day/year which accompanies these samples.
All samples come from Exotic Newcastle Disease (END) and High Pathogenic Avian Influenza (HPAI) free countries as listed on the permit. Upon completion of the diagnostic testing all samples will be destroyed by autoclaving.
All samples are addressed to:
Ms. Christine M. Lobsinger
Poultry Diagnostic and Research Center
Department of Population Health
College of Veterinary Medicine
The University of Georgia
953 College Station Road
Athens, GA 30605
Phone: 706-542-5657
Fax: 706-542-0252
Email:
Sincerely,
Your signature