Minutes July 11, 2016
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MINUTES
Community Unit School District #205
Board of Education
July 11, 2016
Call To Order/Roll Call
The Community Unit School District #205 Board of Education met in a regular meeting on Monday, July 11, 2016 at 6:00 PM at 932 Harrison St., Galesburg, IL. The meeting was called to order by PresidentLindstrom. The roll was read and the following Members responded: Gibb, Glasnovich, Pickrel, Statham, Lindstrom(5) Absent: Cervantez, Spittell (2) Roll Call #1
Moment of Silence/Pledge of Allegiance
A moment of silence was observed followed by the Pledge of Allegiance.
Recognition of Visitors
Ms. Anita Lovell and Ms. Susan Hayes both made comments regarding their Ron Clark Academy experiences.
Good News Items
None
Approval of Minutes
It was moved by Member Gibband seconded by Member Glasnovich that the minutes of the regular June 13, 2016 meeting and the June 29, 2016 special meeting, be approved without further reading and without correction or additions.On roll call the following Members voted AYE: Gibb, Glasnovich, Lindstrom, Pickrel, Statham(5) Motion carried. Roll Call #2
Approval of Payrolls and Claims
Upon presentation by Member Gibbof payrolls and claims filed in the Ledger Book as #617 as of July 11, 2016, which exhibit is incorporated herein and by reference made a part hereof, it was moved by Member Statham and seconded by Member Glasnovich that the same be approved and allowed for payment as presented.
On roll call the following Members voted AYE: Pickrel, Statham,Gibb, Lindstrom, Glasnovich (5) Motion carried. Roll Call #3
Approval of Consent Agenda
A. Consider Approval of Bids for Milk, Bread and Trash Removal for FY17
B. Consider Additional Expenditure for Summer Driver Ed
It was moved by Member Gibb and seconded by Member Statham to Approve the Consent Agenda as presented. On roll call the following Members voted AYE: Pickrel, Statham, Gibb, Glasnovich, Lindstrom (5) Motion carried. Roll Call #4
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Action Items
A. Consider Approval of Guidelines for Collection of Unpaid Student Fees
Mrs. Hamm presented a two part recommendation. First being that the district attempt to collect the outstanding fees until September 15, 2016, by sending out notices of past due accounts and giving those families 45 days from June 30, 2016 to bring their accounts current. Following the 45 days the remaining balances will be turned over to a collection agency and the collection agency will collect those outstanding fees going forward. Pending approval of the plan, all skyward balances will be turned to zero as of July 15, 2016 and beginning with the 2016-2017 school year all registration fees must be paid in full prior to purchasing any extras. It was moved by Member Glasnovich and seconded by Member Pickrel to approve as presented. On roll call the following Members voted AYE: Pickrel, Statham, Glasnovich, Lindstrom(4) NAY: Gibb (1) Motion carried. Roll Call #5
B. Consider Approval of Guidelines for Withdrawal for Galesburg District 205 Withdrawal from Knox Warren Special Ed District
Mr. Grimm stated that he received additional information changes today and requested the item be tabled until August pending review and additional revisions suggested by the Board.
Personnel
Consider Approval of the Personnel Report
Mr. Jonathan Bradburn, Director for Human Resources,stated that the personnel agenda,is presented for approval. (Insert) It was moved by Member Glasnovich and seconded by Member Gibb to approve as presented. On roll call the following Members voted AYE: Statham, Gibb, Glasnovich, Lindstrom, Pickrel (5) Motion carried. Roll Call #6
Discussion Items
A. Update on District Summer Work
Mrs. Hamm gave a brief update on building projects and summer work, which included the Silas Willard demolition process, the Silas Playground assembly, the TLC demolition and GHS asbestos abatement.
B. Update on District Finances
Mr. Grimm gave an update on District finances that included the recently approved State Budget really means for District 205 and where the District stands at this point. The Board was informed that the District is by no means in good financial shape and that the FY17 District budget will likely be a deficit budget. It is the hope that the District will be able to operate on a balanced budget in FY 18. The first draft of the District budget will be brought forward in August, with final approval in September.
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C. Review of Proposed Agreements Regarding School Resource Officer and Reciprocal Reporting with Local Law Enforcement Agencies
Mr. Grimm discussed the proposed agreement regarding the School Resource Officer and Reciprocal Reporting with Local Law Enforcement Agencies. The agreement is required by law and had not been updated since 2007. The District attorney reviewed the agreements and Mr. Grimm met with Mr. Dave Christensen, Galesburg Chief of Police regarding the agreements. Mr. Christensen will meet with the City of Galesburg attorney for his review of the proposed agreements. The item will be brought back in August for Board approval.
D. Summer Driver Ed Program
Mr. Grimm discussed the summer driver’s education program. Due to the lack of a State budget the District halted offering behind the wheel driving as of June 30, 2016 due to costs and the budget scenario. Now that a budget has been passed, Mr. Grimm is requesting direction on how the Board would like to proceed with the students left from the end of the school year and summer school behind the wheel and the Drivers Education Program going forward. Following discussion, Mr. Grimm indicated that he would send information to the Board and bring a recommendation to the Board in August regarding the issue if necessary.
Administrator Reports
A. Update on District Building Projects
Ms. Hamm stated she only had one item to add regarding update on building projects. The technology department moved into Silas Willard and all went smoothly. Mrs. Hamm thanked Mr. Rick Lawsha, the technology director and his team for all their hard work.
B. Curriculum
Mr. Grimm gave an update on curriculum stating that beginning in the spring of 2017 GHS students will be taking the SAT and not the PARC test and it will count towards college entrance exams. Truenorthlogic, Lions Quest and Scantron trainings are scheduled for the start of the year and the new elementary report cards will be rolled out this school year as well.
C. Human Resources
Mr. Bradburn gave an update on Human Resources.
D. Knox-Warren Special Education
Ms. Kim Deschamps gave an update on KWSED staffing.
Committee Reports
Budget
Member Gibb stated that the committee had not met but will meet soon.
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Buildings and Grounds Committee
Member Statham stated that the Buildings and Grounds Committee had not met.
Curriculum Committee
Member Pickrel stated that the Curriculum Committee had not met.
Insurance Committee
Member Gibb stated that the Insurance Committee had not met, but that the fund balance is $4,377,875.08 and the annual renewal information is being prepped to go out for the 16/17 school year.
Recruitment for Educational Diversity
Mr. Bradburnstated that the committee had not met.
Comments by Board of Education
Comments were made by Member Gibb, Pickrel, Glasnovich and Lindstrom.
Future Agenda Items
None added at this time.
Future Meeting Date
The next regular meeting is August 8, 2016.
Closed Session
President Lindstrom stated that the Board would move to closed session with no action being taken. It was moved by Member Statham and seconded by Member Gibb to move to closed session. On roll call the following Members voted AYE: Gibb, Glasnovich, Lindstrom, Pickrel, Statham (5) Motion carried. Roll Call #7
Following the closed session it was moved by Member Statham and seconded by Member Gibb to return to open session. On roll call the following Members voted AYE: Gibb, Glasnovich, Lindstrom, Pickrel, Statham (5) Motion carried. Roll Call #8
Adjournment
It was moved by Member Stathamand seconded by Member Gibbthat the meeting be adjourned—7:40 PM. On roll call the following Members voted AYE: Gibb, Glasnovich, Pickrel, Lindstrom, Statham (5) Motion carried. Roll Call #9
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Robert Lindstrom, President
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ATTEST:
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Amy Pickrel, Secretary