CMH Board Meeting Minutes
March 27, 2012
Page 2
PROPOSED
COMMUNITY MENTAL HEALTH & SUBSTANCE ABUSE SERVICES BOARD
OF ST. JOSEPH COUNTY
BOARD MEETING MINUTES OF MARCH 27, 2012
CENTREVILLE CONFERENCE ROOM
OFFICERS
PRESENT: John Dobberteen, Chair; Robin Baker, Vice Chair; Veronica Atkins, Secretary;
Gaylene Adams, Member at Large
MEMBERS
PRESENT: Rebecca Black, Donald Eaton, Dori Leo, Barbara Parker, David Pueschel
EXCUSED: Gwen Donmyer, Greg Hackman, Betty Massey
OTHERS
PRESENT: Doug Lockwood; Elizabeth O’Dell; Gary Smith; Spencer Price; Lisa Loker; Lynne Wendzel; Alyssia Moord; Ashley Burgeon; Kristen Johnson; Richard Carpenter, Rehman
1. CALL TO ORDER
The meeting was called to order at 5:30 pm by John Dobberteen, Chair.
2. SET AGENDA
A MOTION WAS MADE BY LEO, SUPPORTED BY BLACK, TO APPROVE THE AGENDA AS PRESENTED. ALL IN FAVOR/NONE OPPOSED
MOTION CARRIED.
3. VISITORS, GUESTS
Doug Lockwood presented new employee, Alyssia Moord, Access.
Spencer Price introduced new employees Ashley Burgeon, Prevention Specialist and Kristen Johnson, Therapist in Substance Abuse.
Retirement honors were given to Lynne Wendzel. Liz read letters from past directors; John Dobberteen presented a tribute from the State of Michigan; and Doug Lockwood presented a gift from the staff and board.
4. APPROVAL OF PROPOSED MINUTES
A MOTION WAS MADE BY LEO, SUPPORTED BY BLACK, TO APPROVE THE MINUTES OF FEBRUARY 28, 2012 AS PRESENTED. ALL IN FAVOR/NONE OPPOSED
MOTION CARRIED.
5. EXECUTIVE COMMITTEE REPORT – Elizabeth O’Dell
An overview of Board Policy I.2 By-Laws was given. The By-Laws require a minimum 28 day review and will be on the May Board meeting agenda for approval.
Three policies were presented for review.
A MOTION WAS MADE BY ADAMS, SUPPORTED BY PUESCHEL, TO COLLECTIVELY APPROVE THE FOLLOWING BOARD POLICIES WITH NO CHANGE:
II.4 Chairperson’s Role
II.5 Committee Principals
II.9 Board Members Code of Conduct
ROLL CALL VOTE TAKEN WITH UNANIMOUS AFFIRMATIVE VOTE.
MOTION CARRIED.
Board Composition Poll was mentioned and its importance for return was noted so that there is documentation of Board Compliance.
The Nomination Committee met electronically and recommended that current officers remain in their existing positions.
A MOTION WAS MADE BY PUESCHEL, SUPPORTED BY BLACK, TO APPROVE THE RECOMMENDATION FOR EXISTING OFFICERS TO REMAIN IN THEIR POSITIONS. ALL IN FAVOR/NONE OPPOSED
MOTION CARRIED.
April board meeting – Liz presented a proposal to cancel due to Regional Board Meeting on April 12, 2012.
A MOTION WAS MADE BY PUESCHEL, SUPPORTED BY PARKER, TO APPROVE THE RECOMMENDED CANCELLATION OF THE REGULAR APRIL BOARD MEETING. ALL IN FAVOR/NONE OPPOSED
MOTION CARRIED
May board meeting - Liz presented a request for a change to May 24, 2012.
A MOTION WAS MADE BY BAKER, SUPPORTED BY ATKINS, TO APPROVE THE RECOMMENDED DATE CHANGE OF MAY BOARD MEETING TO THURSDAY, MAY 24, 2012. ALL IN FAVOR/NONE OPPOSED
MOTION CARRIED
6. FINANCE REPORT
Richard Carpenter, Rehman – Reviewed and reported no significant or material issues in all aspects of the audit.
A MOTION WAS MADE BY PARKER WITH RECOGNITION TO STAFF INVOLVED FOR THE WORK PUT INTO THE AUDIT, SUPPORTED BY BLACK, TO APPROVE THE AUDIT AS PRESENTED. ALL IN FAVOR/NONE OPPOSED
MOTION CARRIED.
Gary Smith gave updates on February financials. He mentioned that Community Inpatient and Specialized Residential are big drivers in negative bottom line. It appears to have leveled out and will be watched over next few months to verify. Metrics were also presented and reviewed for the Board.
A MOTION WAS MADE BY LEO, SUPPORTED BY ADAMS, TO EXCEPT THE FINANCES AS PRESENTED. ALL IN FAVOR/NONE OPPOSED
MOTION CARRIED.
Contracts were presented with a notation of change in a consumer being moved into Adapt. There are also changes to the Guardian Trac contract. The costs are consistent to prior years with the exception of an increase in two residential facilities. A new appearance on the contract list, Michigan Agency With Choice (MAWC), is a change in how Guardian Trac is managing their business. MAWC will be undergoing credentialing and if there are any changes in contract needs, they will be brought back before the board. This change will appear in consumer plans but not in finances. It was noted that the change in MAWC CEO listed should be Holly Carmichael.
A MOTION WAS MADE BY EATON, SUPPORTED BY ADAMS, TO COLLECTIVELY APPROVE THE CONTRACTS
ROLL CALL VOTE TAKEN WITH UNANIMOUS AFFIRMATIVE VOTE.
MOTION CARRIED.
7. SOUTHWEST MICHIGAN AFFILIATION GOVERNANCE COUNCIL UPDATE
Prior meeting was mostly a review of reports. It was noted that St Joseph County looked very positive in these reports.
8. EXECUTIVE DIRECTOR’S REPORT – Elizabeth O’Dell
236 Transfer letter has been sent and it was noted that St Joseph County’s request was in first. Liz is hopeful to have information within the next thirty days.
Contract review letter requested by the Board initiated an audit by Kalamazoo Community Mental Health & Substance Abuse Services. This audit begins on April 6, 2012.
A review of the Dual Eligibles plan and PowerPoint was given. Highlights of this PowerPoint included:
· Integrated Medicaid and Medicare which is 25% of Mental Health System.
· Drastic changes in current system.
· Rollout July 2013 with completion June 2014.
· Comments due to State by April 4, 2012 for plan review for Centers for Medicaid and Medicare Services (CMS).
· CMS Federal Letter of Intent application has been completed for CMHSAS-SJC.
· We are “Building a Plane in the Air” by continuing to move forward and adapt to changes while still taking are of our customers.
9. ENVIRONMENTAL SCAN
Nothing was presented by those present.
10. ADJOURNMENT
A MOTION WAS MADE BY ATKINS, SUPPORTED BY PARKER, TO ADJOURN THE MEETING AT 6:26 PM.
MOTION CARRIED.