Form 1
COMMUNITY HOUSE RENTAL INSTRUCTIONS
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***** The following steps must be followed in renting the City of Millen Community House. *****
1. Pay deposit and reserve the date and time you want to use the Community House.
2. Pay the rental fee for the time period or periods you want to reserve the Community House for your use. The RENTAL FEE MUST BE PAID, IN ADVANCE, prior to the date that you plan on using the Community House and can only be paid, to the clerk at the front counter, in the Office of the City Manager (City Administration) between the hours of 8 a.m. to 5 p.m. Monday through Friday; except for holidays.
3. Once the rental fee is paid you will be provided a Rental Agreement and a Checklist for cleanup of the Community House after your event is concluded.
4. On the day of your scheduled rental, go to the E-911 Center and show your Rental Agreement to the dispatcher. Upon reviewing your Rental Agreement the dispatcher is authorized to release the Community House key to you one hour prior to the start of your scheduled event.
5. At the conclusion of your event, call 478-982-2750 (Millen PD), and a Police Officer will come to the Community House and inspect the premises for cleanliness and to ensure that you have complied with instructions. The Police Officer will take the key and Inspection Sheet with them and turn them into the City Manager’s Office.
6. Provided you have complied with all instructions and left the Community House clean and in good order with no damage done, your deposit will be mailed to you the following week.
7. Failure to comply with any of these instructions will result in forfeiture of your deposit.
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1st SESSION2nd SESSION
Session 8 a.m. to 4 p.m.Session 5 p.m. to 12 a.m. midnight
$ 100.00 rent$ 100.00 rent
$100.00 deposit $100.00 deposit
To rent both Sessions from 8 a.m. to 12 a.m. (midnight)
$175.00 rent
$100.00 deposit
(Deposit refunded if building is satisfactorily cleaned up at the end of session. Police must be called at the end of session and a cleaning checklist filled out by the Police. This checklist is to be turned in to business office the following morning. If this is not done, the deposit will not be refunded).
NOTE (1) : The key to the building must be picked up at City of Millen E-911 Center located at the City Municipal Building 919 College Avenue Millen, Georgia (phone #: 478-982-2750) prior to the beginning of the session. At the end of the session call the Police Department at (478-982-2750) and a Police Office will be dispatched to inspect the building. The key and Inspection Checklist must be turned over to the Police when they arrive for the cleaning inspection. The inspecting officer will then turn the key and Inspection Checklist into the City of Millen City Manager’s Office.
NOTE (2): If customer cancels reservation within 5 working days of paying deposit, customer will be refunded deposit, if customer cancels reservation after 5 working days of paying deposit customer will forfeit deposit as follows:
- Day 6 thru 10 - Customer will forfeit 50 dollars of deposit.
- Day 10 thru 15 - Customer will forfeit 60 dollars of deposit.
- Day 16 and after - Customer will forfeit 85 dollars of deposit for one session and 100
dollars if they have rented two sessions.
Other Governmental Entities will be charged half the above rates except for the deposit and deposit notifications will apply as stated above.
NOTE: This becomes effective August 9, 2012. Form 1