VACANCY

COORDINATOR/ADMINISTRATOR

Are you a dynamic, caring, enthusiastic people-person committed to making a difference working alongside communities in Maindee, Newport?

We are seeking to appoint a Coordinator/Administrator who will take responsibility for the development of volunteering within Community House and oversee some aspects of the day-to-day running of the centre.

This is an exciting opportunity for the right candidate to promote and organise volunteers in a range of areas that may include community projects, work with children and young people, working with older people, administration, information technology and gardening/centre maintenance.

You will have excellent interpersonal and organisational skills and the ability to work alongside a diverse range of groups and individuals who have very different needs.

The days and times will vary to meet the needs of user groups and Trustees although some flexibility regarding times, days and number of weeks,
eg. school terms, may be negotiated by the successful candidate.

SALARY: £8.50 per hour for approximately 20 hours per week.

[We will be seeking additional funding to increase the numbers of hours.]

This post is subject to an Enhanced Criminal Records Bureau [CRB] check.

Application forms and further information can be obtained from the website, www.etonrdch.org

Closing date: 12 noon on Monday, 19th September, 2011.

Interviews will be held on Saturday 24th September, 2011.

Community House strives to be an equal opportunities employer and welcomes applications from all sectors of the community.

Job Description

Date /

September 2011

Role / Coordinator/Administrator
Salary / £8.50 per hour for 20 hours per week
Responsible to /

Community House Management Committee

Responsible for: / Volunteers
Job Purpose

To support the work of Community House Management Committee in building a caring community in Maindee.

Principal Tasks

1.  To build effective relationships with community members, Community House users, the Management Committee and voluntary and statutory sector partners.

2.  To promote the opportunity to volunteer at Community House within the local and wider community. This will include marketing, networking, building and maintaining relationships and developing partnership arrangements.

3.  To undertake a range of recruitment activities to attract volunteers, eg. writing advertisements, mail drops, running face to face events.

4.  To undertake informal interviews of volunteers including assessing potential volunteers suitability.

5.  To facilitate induction and training activities.

6.  To organise volunteers, including delegating tasks and matching volunteers and responsibilities depending on skills.

7.  To mentor volunteers, encouraging personal development.

8.  To support the development of a team, negotiating and managing relationships between volunteers who may have different needs and priorities.

9.  To be flexible in your approach to work and the willingness to travel to promote Community House as appropriate.

10. To respond to users’ requests for bookings and undertake all tasks relating to this.

11. To oversee and ensure the smooth day-to-day running of the Community House building eg. daily checks of building, staffing the reception area, processing mail, answering telephone and emails.

12. To take part in identifying own development and training needs and to be committed to attending appropriate training and development opportunities

13. To accept that this Job Description will be periodically subject to review.

14. To undertake other related duties as are required to meet the needs of Community House.

Person Specification

Date /

September 2011

Role /

Coordinator/Administrator

Requirement / Essential or Desirable / How Tested
(S) used at Shortlisting

Education/Qualifications/Knowledge

1.1 Good written, oral and aural communication skills. / E / Application Form (S) and Interview
1.2  Knowledge of voluntary organisations and volunteering / D / Interview
1.3  Knowledge of office procedures / D / Application Form (S)
1.4 Knowledge of Community
Development / D / Application Form (S) and Interview

Experience

2.1 Experience of working with marginalised groups / E / Application Form (S)
2.2 Evidence of achieving outcomes, i.e. making things happen. / E / Application Form (S) /Interview
2.3  Experience of volunteering. / D / Application Form (S)
2.4  Experience of leading others. / D / Application Form (S)
2.5 Experience of working with members of Black and Minority Ethnic [BME] communities. / D / Application Form (S)
Requirement / Essential or Desirable / How Tested
(S) used at Shortlisting

Skills and Attributes

3.1 Evidence of being able to act on own initiative. / E / Application Form (S) /Interview
3.2 Enthusiasm. / E / Interview
3.3 Flexibility / E / Interview
3.4 Evidence of excellent interpersonal
skills. / E / Application Form (S) /Interview
3.5 Demonstrable good ICT skills / E / Application Form (S)
3.6  Able to share examples of the ability to employ good judgement. / E / Interview
3.7  A compassionate yet realistic outlook. / E / Interview
3.8  Ability to delegate successfully / E / Application Form (S) /Interview.
3.9 Good organisational skills / E / Application Form (S) /Interview

Charity Number: 1140184 Company Number: 06928624