Contents
Contents 2
Objectives 3
Community Grants Program summary table 3
Annual grants 4
Capital Works Partnership Grant ~ up to $40,000 4
Project Grants ~ up to $5,000 5
Operational Grant ~ up to $10,000 per annum over 3 years 6
Minor grants 6
Female Participation Grant ~ up to $2,000 6
Quick Response Grant ~ up to $1,000 7
Membership Activity Grant ~ up to $1,000 8
Individual Development Grant ~ up to $500 8
Funding priorities 9
Steps on how to apply 10
Who can apply? 10
What won’t be funded? 11
Assessment criteria 12
Assessment process 12
Approval 13
Successful applicants 13
Reporting and acquittal requirements 13
Submitting online 14
Discuss your project with a Council Officer 14
Moreland City Council supports community groups and organisations to carry out programs, projects and activities that will benefit local residents. Community grants are provided as one of the many ways Council is able to support initiatives developed by the local community, which add to the overall quality of life of Moreland residents.
The objectives of the Community Grants Program are to:
· Increase or maintain participation,
· Increase female and youth participation,
· Address demonstrated needs within the community,
· Encourage the development and enhancement of innovative and quality activities, services, programs and infrastructure within Moreland,
· Encourage development of multi-use, shared and co-located facilities,
· Improve health and wellbeing of the community,
· Improve environmental sustainability,
· Apply and demonstrate principles of Universal Design, and
· Support the community to meet its objectives as outlined within the Moreland Community Vision.
Annual grants
Type of grant / Amount / Application dates / DurationProject Grants / Up to $5,000 / Application period February to March each year
Project to occur 1 July to 30 June / 12 months
Capital Works Partnership Grants / Up to $40,000 / Expressions of Interest open February and close March each year
Project to occur 1 July to 30 June / 12 months
Operational Grants / Up to $10,000 per annum / Applications closed – round open March 2017 / Up to 3 financial years
Minor grants
Type of grant / Amount / Application dates / DurationYouth Initiative Grants / Up to $2,000 / All year / Any 12 month funding period from approval date (opens July 2016)
Female Participation Grants / Up to $2,000 / All year / Any 12 month funding period from approval date (opens July 2016)
Quick Response Grants / Up to $1,000 / All year / Any 12 month funding period from approval date
Membership Activity Grants / Up to $1,000 / All year / Any 12 month funding period from approval date
Individual Development Grants / Up to $500 / All year / Any 12 month funding period from approval date
Capital Works Partnership Grant ~ up to $40,000
Funding is provided for capital works projects that improve facilities to assist with development of meeting spaces, disability access, change facilities for junior or female use, sports surfaces, universal design principles and improved environmental sustainability initiatives.
Projects must promote greater community access, increased participation and encourage interaction of all age groups. Projects that will provide multi-use facilities for the broader community benefit are looked upon favourably.
The applicant must demonstrate collaboration between groups that will result in greater use of facilities by the community. Projects which are completed on non-Council land will need to demonstrate a commitment and means to ensuring ongoing community access.
Applicants are required to contribute at least 25 percent of the total project cost through cash and in-kind contributions. Assessment is a two-stage process, involving an Expression of Interest (EOI) in Stage 1, followed by a more detailed application process for projects that are invited to proceed to Stage 2. For Stage 2, projects must be fully costed and include detailed plans, costing and timelines with evidence of the applicant’s capacity to deliver the project. Applications must be submitted during grant opening times each year.
What can be funded?
· Unisex accessible change facilities.
· Improvements to access of a facility to comply with DDA standards.
· Sports surfaces – new and/or improved surfaces that increase use or safety.
· Sports lighting that improves participation opportunities and safety.
· Play spaces or youth recreation facilities.
· Multi-use recreation/meeting spaces.
· Projects that result in energy or water efficiency, such as synthetic surface conversions.
· Multipurpose training facilities.
· Establishment of public community garden in areas with a clear identified need.
What won’t be funded?
· Where evidence of the minimum contribution amount has not been provided.
· The purchase of land.
· Facilities where little or no public access is available.
· Applications that can be categorised as routine or cyclical maintenance works
e.g. general painting, replacement of fixtures, spouting, roofing, doors.
· Projects that are not ready to proceed.
· Purchasing or maintaining recreation, entertainment, sporting, life-saving or any other equipment (except as part of facility fit out).
How do I proceed with a project idea?
· Discuss your idea with Recreation Services Officers who will guide you on the next steps,
· Seek estimates or quotes for the entire project get an idea if the project is possible and manageable by the group,
· Speak to your landowner and gain in-principle permission for the works to occur, and
· Seek support of other community groups who will benefit from the works and contribute to the costs and ongoing use of the facility.
Project Grants ~ up to $5,000
Funding is provided to community organisations for one-off project implementation and development that benefits and engages the Moreland community through community led initiatives. Projects that increase participation, encourage volunteering, provide leadership opportunities and increase learning and skill development are encouraged. Submissions must provide evidence of a community need and a clear benefit to the wider Moreland community.
Community organisations are eligible to apply for 2 consecutive years only where there is evidence of staged development project with defined outcome. A detailed plan and budget is required in this instance.
Individuals must be supported and auspiced by an incorporated entity, preferably a Moreland based community group, to be eligible for funding. It is expected that the auspice organisation supports the project.
What can be funded?
· Fees for temporary staff to implement a project/ activity i.e. project work, tutor. Artist, instructor, speaker or labourer.
· Advertising publicity and promotional costs.
· Venue or meeting room hire.
· Materials or other items essential to the project/activity.
· Equipment Hire Costs.
· Transport costs for activity participants.
· Volunteer support expenses.
· Costs to support participation or people with a disability with the project or activity.
· Communications, media and marketing.
What won’t be funded?
· Purchase of equipment, uniforms or capital expenditure.
· Payment of wages or salaries associated with project management or administration.
· Projects that are part of the organisation’s annual or regular program/activities or a duplication of an existing service or an on-going activity.
· Projects or events that are ticketed whereby generating an income from ticket sales.
· Activities where there is little or no community input demonstrated towards development of the project.
Operational Grant ~ up to $10,000 per annum over 3 years
Funding is provided to support the development of an organisation that addresses clearly identified needs and embraces the principles of social justice, healthy living, environmental sustainability and community inclusion, for a 3 year period. Grant recipients must actively work with Council toward service delivery for the benefit of the community. Funding will be provided for 3 years only; it is expected that the organisation be self-maintained and suitably self sufficient at the end of the funding term. Applications will be accepted every 3 years for this category.
Funding is provided on a triennial fixed term basis to new incorporated community organisations (non-for-profit) that are able to demonstrate service delivery and support to the Moreland community. Funding will be offered to support the establishment and capacity development of emerging organisations that require funding to assist the delivery of quality programs and services within the municipality.
Operational grants fund operational costs such as rent, administration and core program delivery over a period of three years, with defined deliverables.
Minor Grants offer assistance for support to small one-off projects by Moreland based incorporated not-for-profit groups, community group development, membership activities and individual development. Applications must be submitted at least four weeks prior to the planned activity beginning. Applications can be accepted all year until funds are expended. Applicants can only receive one grant allocation per financial year under the Community Grants Policy.
Youth Initiative Grant ~ up to $2,000
Funding is provided to community organisations for projects that benefit and engage Moreland’s young people through youth led initiatives. Grants are available for community strengthening projects and initiatives that address key issues facing young people. Projects aimed to improve participation in sport and physical activity, youth education and employment outcomes, health and wellbeing and positive youth development are encouraged. Submissions must provide evidence of community need and a clear benefit to young people. Priority will be given to projects that address issues faced by diverse young people in disadvantaged communities.
What can be funded?
· Projects that demonstrate participation in sport and physical activity.
· Projects that provide youth education, training and employment pathways.
· Projects that promote improved health and wellbeing, including mental health.
· Projects that provide leadership and development opportunities
· Projects that provide opportunities for civic participation.
Preference is given to young people who are faced with significant barriers to participation (e.g. financial disadvantage, geographical disadvantage, disability, cultural and social isolation).
Female Participation Grant ~ up to $2,000
Funding to support new programs or projects that increase female participation within Moreland. Programs that provide or enhance opportunities to engage women and girls in sports, physical activity and leadership programs as well as increased learning and skill development.
What can be funded?
· Coaching accreditation.
· Governance training (board/committees).
· Administration directly related to the project.
· Officiating.
· Fees for temporary staff to implement a project/ activity i.e. project work, tutor, artist, instructor, speaker or labourer.
· Female players, administrators, coaches and officials with opportunities to undertake intermediate or advanced training within an existing pathway in the sports industry to reach their leadership potential.
· Events that are focused on female only participation - clubs will need to describe what their event will look like. The event must have physical activity as the key theme and have a direct link to existing pathway in the sport/s focused on as part of the event.
· Communications, media and marketing.
· Increased safety of female participants within sporting clubs.
What won’t be funded?
· Purchase of equipment, uniforms or capital expenditure.
· Payment of wages or salaries associated with project management or administration unless an external person is appointed or an internal staff member is appointed to the project management role as a separate position.
Quick Response Grant ~ up to $1,000
For small on-off projects to support incorporated not-for-profit groups, community development projects and auspiced individuals to deliver community led projects and initiatives that fall outside the annual grant timelines.
This category funds:
· Establishment of new groups
To support the development of new community groups that will permanently be based in Moreland, the majority of the group’s membership are residents of Moreland. Funds can contribute towards start-up incorporation fees, initial rental and insurance for the group.
· Community events
For groups seeking funding for small on-off community events outside of the Celebrating Place grant category open times. Applications must be aligned and assessed against the Celebrating Place Grant Guidelines.
· Purchase of minor equipment
For groups seeking to purchase equipment providing the item is integral to the success of a community project or which improves the operational sustainability of the organisation. Applicants must contribute a minimum of $1:$1 towards the purchase.
What can be funded?
· Equipment that is required for ongoing participation in an activity that is transferable to other participants and remains the property of the club/organisation,
· First aid equipment which is necessary for immediate attention to injury that may occur during participation in sport or active recreation,
· Injury prevention equipment that is transferable, and
· Adaptive equipment for people with ad disability.
What won’t be funded?
· Clothing and uniforms.
· Equipment not owned by the applicant.
· Personal items of equipment.
· Maintenance equipment.
· Capital works (i.e. shade structures, permanent fencing, fixed lighting and other permanent structures).
· Canteen and kitchen items (i.e. microwave ovens, soft drinks, food, alcohol, cooking utensils).
· Computers, Laptops and televisions.
Membership Activity Grant ~ up to $1,000
Funding is provided to support Moreland based community groups who meet on a regular basis to address issues of isolation and active community involvement, or who undertake physical and social activities to improve health, mobility, independence and wellbeing. The group must meet within Moreland and have a majority of members as Moreland residents. The applicant must provide evidence of membership and facility booking within Moreland to be considered for funding. Funding levels will be based on the level of in-kind support the group received, e.g. free use of Council facility.
Amounts available
· $500 for groups with up to 20 members
· $750 for groups with 21 to 60 members
· $1000 for groups with over 60 members
For groups receiving other Council support, the eligible amounts are $250, $500 and $750 retrospectively. Groups can make one application every 12 months.
Membership Activity grants funding criteria
· Expenses associated with membership activities such as transport costs, refreshments, insurance, dinners and general day to day expenses.