February 14, 2014
Community Eligibility Provision Data Report in TX-UNPS
Each year between March 1 and March 20, CEs[1] must report eligibility and enrollment information that is reflective of the students at each school as of April 1. This information (1) is preliminary data that helps CEs and TDA to identify schools that are potentially eligible to operate CEP[2] and (2) will automatically populate the ISP fields in the CEP application screen[3] in TX-UNPS.
In the Community Eligibility Provision (CEP) Site List screen in the TX-UNPS Application Packet, CEs must report the following information between March 1 and March 20:
- Number of current students—Identified Students—certified as categorically eligible without application for each school the CE operates under NSLP or SBP
- Total current student enrollment[4] for each school the CE operates under NSLP or SBP
When the CE records the identified eligibility students and total student enrollment information, TX-UNPS automatically calculates the ISP for each school. CEs will instantly know the projected ISP for the school. While the ISP for a group of schools is based on total eligible students and total student enrollment for a group of schools, these percentages can also assist program administrators in identifying advantageous school groupings.[5]
For this report, reflective of April 1 means information about student eligibility or enrollment that exists before April 1 of the reporting year.
For Example: The reporting year for April 1, 2014 is 2014.
Data Reflective of April 1 That Is Unavailable Until After April 1
There may be circumstances where information that is reflective of April 1 is not available until after April 1 and, therefore, was not reported in the Community Eligibility Provisions (CEP) Site List screen by March 20. In these cases, the CE must contact TDA immediately to determine if it possible to update Community Eligibility Provisions (CEP) Site List screen.
For Example:
Reflective of April 1. On March 28, there is a natural disaster that increases number of homeless students. Data on the impacted students is collected prior to April 1 but is not released until April 2. This new information may be critical to accurately calculating the ISP for the school or a group of schools that is reflective of the students on April 1. [6]
Not Reflective of April 1. If 15 new students enroll on April 2 and are categorically eligible as migrant students, the children’s eligibility and enrollment information is not reflective of April 1. This new information is not applicable to the calculation of the ISP for the school or a group of schools since it is not reflective of the students as of April 1.
[1] Residential Child Care Institutions (RCCI) are exempt from this requirement since RCCIs cannot participate in CEP.
[2] TDA will post a list of potentially eligible schools at http://www.squaremeals.org.
[3] If the information recorded in this form is incorrect, TX-UNPS will not calculate the ISP for schools or group(s) of schools correctly.
[4] Total Enrollment means the total number of students enrolled at the site who have access to at least one meal service daily.
[5] See the Calculating Identified Student Percentage (ISP) subsection of this section for additional information on this topic.
[6] The ISP, along with the Multiplier Factor, determines the percentage of the served reimbursable meals that are reimbursed at the free rate. For this reason, updating this information may have a significant impact on total reimbursement each month.