Published: March 20, 2014

Version: November 4, 2009

UCOP Career Tracks Job Database

Job Family: / Educational Services
Job Function: / Community Education Services
Category: / Professional
Job Title: / Community Educ Spec 1
Job Level: / Entry
Job Function Summary: / Involves designing, conducting, managing, and evaluating community educational programs in partnership with county-based agencies, organizations and services. Collects enrollment data, maintains education curricula inventory, and evaluates program results. Functions as a community resource and subject matter expert for assigned program.
Job Title / Job Code / Personnel Program / Grade / FLSA / Education / Career Path/Job
Community Educ Spec 1 / PSS / Non-Exempt / Coursework or work experience in related area. Continuing education in related field required. / Community Educ Spec 2
Generic Scope: / Entry-level professional with limited or no prior experience; learns to use professional concepts to resolve problems of limited scope and complexity; works on developmental assignments that are initially routine in nature, requiring limited judgment and decision making.
Custom Scope: / Learns to use professional community educational program concepts to deliver standardized educational programs. Applies established procedures and programs to address county program educational needs that are limited in scope. Follows standard practices in analyzing program content and delivery needs and determining effectiveness of current programs. Receives detailed instructions on all assignments.
Key Responsibilities: / Under direct supervision, learns to prepare and deliver standardized community education lessons and activities. Learns to research participant data to enhance program delivery and outcomes. Assists other program staff to recruit program participants to meet established enrollment and outcome requirements. Tracks and maintains required program-related paperwork, inventory, activity reports, and other documentation. Assists with planning special events in collaboration with program leadership and community partners, and works to establish relationships with new partners. Participates in approved training and developmental activities to learn and maintain programmatic and subject matter competence.
Knowledge Skills: / Acquires knowledge or experience in program content and objectives. Learns how to deliver educational programs in a variety of settings. Acquires organizational skills to develop a project plan, monitor plans against established deadlines, and review and analyze results. Basic effective reading, verbal, written communications and presentation skills to interact with individuals from diverse backgrounds. Ability to maintain positive interactions with others and work cooperatively. Experience using business software systems in the completion of work assignments; i. e. Word, Excel, Access, PowerPoint.

Published: March 20, 2014

Version: June 18, 2010

UCOP Career Tracks Job Database

Job Family: / Educational Services
Job Function: / Community Education Services
Category: / Professional
Job Title: / Community Educ Spec 2
Job Level: / Intermediate
Job Function Summary: / Involves designing, conducting, managing, and evaluating community educational programs in partnership with county-based agencies, organizations and services. Collects enrollment data, maintains education curricula inventory, and evaluates program results. Functions as a community resource and subject matter expert for assigned program.
Job Title / Job Code / Personnel Program / Grade / FLSA / Education / Career Path/Job
Community Educ Spec 2 / PSS / Non-Exempt / Associates degree in related area and/or equivalent experience/training. Continuing education in related field required. / Community Educ Spec 3
Generic Scope: / Professional who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action.
Custom Scope: / Uses professional community educational program concepts to deliver and enhance standardized educational programs as needed. Analyzes program content and delivery needs to determine effectiveness of current programs and identify underrepresented constituencies in the community. Participates in recruitment and outreach activities for assigned program.
Key Responsibilities: / Under general supervision, organizes and conducts existing community educational courses and assists in the development of new programs and course materials. Assesses presentation/course results through student and participant evaluations and levels of interest shown and recommends appropriate changes. Assists in developing strategic market plans and targets audience. Utilizes evaluation tools for courses, instructors and programs to evaluate and adjust course curriculum or presentation. Assists in planning and scheduling course offerings and identifying course topics. Assists in developing, preparing and reconciling budgets for program. Assists in conducting analysis, prioritizing work assignments and developing program recommendations.
Knowledge Skills: / Working knowledge of departmental and organization policies and procedures; knowledge of educational program content and objectives. Working knowledge of delivering community educational programs. Working knowledge of current community education programs and trends. Working skills to produce and deliver programs. Working knowledge of conducting needs assessment. Good analytical skills to understand how business needs can be addressed through the development and delivery of training programs. Good reading, verbal, written and interpersonal communication skills, and good presentation skills.

Published: March 20, 2014

Version: January 29, 2010

UCOP Career Tracks Job Database

Job Family: / Educational Services
Job Function: / Community Education Services
Category: / Professional
Job Title: / Community Educ Spec 3
Job Level: / Experienced
Job Function Summary: / Involves designing, conducting, managing, and evaluating community educational programs in partnership with county-based agencies, organizations and services. Collects enrollment data, maintains education curricula inventory, and evaluates program results. Functions as a community resource and subject matter expert for assigned program.
Job Title / Job Code / Personnel Program / Grade / FLSA / Education / Career Path/Job
Community Educ Spec 3 / PSS / Exempt / Bachelors degree in related area and/or equivalent experience/training. Continuing education in related field required. / Community Educ Spec 4;
Community Educ > Supervisory and Managerial
Generic Scope: / Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions.
Custom Scope: / Uses skills as a seasoned, experienced community educational program professional to resolve a wide range of educational program issues and needs assessments. Develops new community educational programs, and works on complex community educational programs of diverse scope. Demonstrates good judgment in selecting methods and techniques for delivering courses, presentations and development programs. Receives general instructions and exercises judgment in selecting methods and techniques for course and instructional improvement. Fully knowledgeable in course subject matter and program.
Key Responsibilities: / Plans and develops new programs and curriculum, and adjusts existing courses and curriculum in a continuing education environment. Actively participates in long-range strategic planning for community educational programs. Participates in developing strategic market plans and target audiences. Evaluates prospective program partnerships. Recruits, selects, orients, evaluates and supervises qualified course and program instructors. Identifies and develops evaluation tools for courses, instructors and programs. Evaluates and adjusts course curriculum through student/participant evaluations and level of interest shown. Determines instructor objectives, methods of instruction and locations. May provide presentation or instruction of course or program. Facilitates and supports own and others special program events. Plans and schedules course offerings, identifies course topics. Tracks student or participant performance and course desirability. Develops, prepares and reconciles budget for program. May serve as a work leader. May provide training or mentoring to instructors.
Knowledge Skills: / Thorough knowledge of functional area and understanding of how work may impact other areas. Thorough analytical skills to conduct analysis and develop recommendations, demonstrating organization and problem-solving skills. Thorough and effective verbal, written and interpersonal communication skills and presentation skills. Thorough knowledge of organization policies and procedures. Thorough knowledge of and skill in delivering programs. Thorough knowledge of current community educational programs and trends. Thorough skills to conduct needs assessment and development of new presentations/courses to meet organizational needs. Knowledge of managing a portfolio of business and management courses at the university or corporate level. Skill in using business software systems in the completion of work assignments; i. e. Word, Excel, Access, PowerPoint.
Job Family: / Educational Services
Job Function: / Community Education Services
Category: / Professional
Job Title: / Community Educ Spec 4
Job Level: / Advanced
Job Function Summary: / Involves designing, conducting, managing, and evaluating community educational programs in partnership with county-based agencies, organizations and services. Collects enrollment data, maintains education curricula inventory, and evaluates program results. Functions as a community resource and subject matter expert for assigned program.
Job Title / Job Code / Personnel Program / Grade / FLSA / Education / Career Path/Job
Community Educ Spec 4 / PSS / Exempt / Bachelors degree in related area and/or equivalent experience/training. Continuing education in related field required. / Community Educ > Supervisory and Managerial
Generic Scope: / Technical leader with a high degree of knowledge in the overall field and recognized expertise in specific areas; problem-solving frequently requires analysis of unique issues/problems without precedent and/or structure. May manage programs that include formulating strategies and administering policies, processes, and resources; functions with a high degree of autonomy.
Custom Scope: / Uses advanced technical expertise and program management concepts to analyze and develop state-wide training deliverables and evaluate progress towards goals and objectives. Works on highly complex program training issues, where analysis of situations requires an in-depth evaluation and understanding of program strategies and objectives. Exercises judgment in selecting methods and techniques for program development, data analysis, and progress. Serves as "lead" and subject matter expert.
Key Responsibilities: / Develops new statewide outreach and program curriculum. Identifies opportunities, prepares action plans, and identifies strategies for measuring project results. Synthesizes available scientific and policy resources to develop training programs. Coordinate/manage long range strategic planning for statewide community education programs. Consults with and participates in management team steering committee regarding program activities, outreach and extension. Identifies and appoints science and industry subject matter experts to program team. Coordinates user reviews of draft materials. Develops user requirements for interactive decision support tools and interfaces. Independently gathers and analyzes complex scientific and statistical data to provide results to program leadership. Designs, develops, and conducts training courses, outreach and other materials to program offices throughout the state. Independently manages short-term and long-term budget planning process, including pre and post grant management for assigned programs/projects. Functions as a lead for other program instructors.
Knowledge Skills: / Advanced knowledge of scientific area and understanding of how work may impact other areas. In-depth analytical skills to conduct analysis and develop recommendations, demonstrating organization and problem-solving skills. Advanced verbal, written and interpersonal communication skills and presentation skills. Advanced knowledge of organizational and governmental and policies, procedures and regulations. Advanced knowledge of and skill in delivering programs. In depth knowledge of current community educational programs and trends. Advanced skills to conduct needs assessment and development of new presentations/courses to meet organizational needs. Knowledge of managing a portfolio of business and management courses at the university level. Skill in using business software systems in the completion of work assignments; i.e. Word, Excel, Access, PowerPoint. Advanced organizational skills to manage multiple projects simultaneously to meet objectives within prescribed timelines, budgets and other resources. Advanced ability to network with affiliated organizations outside of the university to advance program effectiveness.

Published: March 20, 2014

Version: April 16, 2010

UCOP Career Tracks Job Database

Job Family: / Educational Services
Job Function: / Community Education Services
Category: / Supervisory & Managerial
Job Title: / Community Educ Supv 1
Job Level: / Supervisor 1
Job Function Summary: / Involves designing, conducting, managing, and evaluating community educational programs in partnership with county-based agencies, organizations and services. Collects enrollment data, maintains education curricula inventory, and evaluates program results. Functions as a community resource and subject matter expert for assigned program.
Job Title / Job Code / Personnel Program / Grade / FLSA / Education / Career Path/Job
Community Educ Supv 1 / PSS / Exempt / Bachelors degree in related area and/or equivalent experience/training / Community Educ > Supervisory and Managerial
Generic Scope: / Provides immediate supervision to a unit or group of operational or technical employees. A portion of time may be spent performing individual tasks related to the unit; however, supervisory activities must constitute a primary part of the job. Supervises unit operations to ensure compliance with departmental or organizational policies, procedures, and defined internal controls. Ensures accountability and stewardship of department resources (operational, financial, and human) in compliance with departmental standards and procedures.
Custom Scope: / Supervises administrative staff who are performing routine and/or largely operational duties using established guidelines, procedures, and policies. Supervises day-to-day operations. Ensures quality control and compliance with established standards and procedures for assigned programs. Assigns, monitors and reviews progress and accuracy of work of staff.
Key Responsibilities: / Directly supervises administrative staff, and provides significant input to staff performance and development, team building and communications, resolution of issues and conflicts, review and approval of work, and hiring and training employees. Participates in developing and monitoring operational and budget processes, staff FTE, finance, human resources and space planning. Supervises scheduling and administration of classroom instruction, e-learning programs, and student registration. Advises manager on changes and improvements to Community Education programs. Handles more complex issues raised by subordinates.
Knowledge Skills: / Ability to maintain effective professional relationships with clients and instructors. Working knowledge of community education, technical education, and/or training and development programs. Effective verbal, written, and interpersonal communication skills. Effective leadership skills, including directing and developing staff members.
Job Family: / Educational Services
Job Function: / Community Education Services
Category: / Supervisory & Managerial
Job Title: / Community Educ Supv 2
Job Level: / Supervisor 2
Job Function Summary: / Involves designing, conducting, managing, and evaluating community educational programs in partnership with county-based agencies, organizations and services. Collects enrollment data, maintains education curricula inventory, and evaluates program results. Functions as a community resource and subject matter expert for assigned program.
Job Title / Job Code / Personnel Program / Grade / FLSA / Education / Career Path/Job
Community Educ Supv 2 / PSS / Exempt / Bachelors degree in related area and/or equivalent experience/training / Community Educ Mgr 1
Generic Scope: / Provides direct supervision typically to professionals or skilled technical employees. Functions as advisor to unit and administration. Analyzes and resolves problems, interprets policies (e.g., fiscal management, HR, contracts and grants, resource management in defined areas) and demonstrates solid subject matter knowledge. Exercises judgment within defined procedures and policies to determine appropriate action. Supervises staff to assure accountability and stewardship of department resources (operational, financial, and human) in compliance with departmental goals and objectives.
Custom Scope: / Directs the activities of community education professionals. Sets the short term goals and priorities, and provides day-to-day oversight and advice to staff on program development and delivery. Evaluates the performance of subordinates. Recommends changes to department policies and practices.
Key Responsibilities: / Sets short term goals and priorities for subordinate professionals and support staff. Oversees development and delivery of classroom instruction, e-learning programs, and student registration. Oversees training needs assessments. Administers performance requirements of subordinates and schedules. Advises manager on changes and improvements to Community Education programs. Handles more complex issues raised by subordinates.
Knowledge Skills: / Ability to maintain effective professional relationships with clients and instructors. Strong knowledge of community education, technical education, and/or training and development programs. Effective verbal, written, and interpersonal communication skills. Effective leadership skills, including directing and developing staff members. Effective skills to conduct needs assessment and program delivery.

Published: March 20, 2014