Central Jersey Alumni Chapter

Bylaws of The Central JerseyAlumni Chapter

THE BYLAWS OF

THE CENTRAL JERSEYALUMNI CHAPTER

OF THE TAU BETA PI ASSOCIATION

BYLAW I

1.01NAME. The name of this organization shall be The Central Jersey Alumni Chapter of The Tau Beta Pi Association, hereinafter referred to in these Bylaws as the “Chapter.”

1.02PURPOSE. The purpose of the Chapter shall be:

(a)to uphold the principles and ideals of The Tau Beta Pi Association,

(b)to advance the causes of the engineering profession,

(c)to provide opportunities for alumni of Tau Beta Pi to meet and discuss common interests,

(d)to assist the Stevens Institute of Technology, Rutgers University, New Jersey Institute of Tech., Princeton University, Rowan University, and The College of New Jersey collegiate chapters with their programs and the selection of suitable alumni and eminent engineers for election to membership in the Association.

BYLAW II

2.01MEMBERSHIP. Membership in this Chapter is open to any member of Tau Beta Pi who is not an undergraduate student. Anyone eligible for membership may become a member by expressing his or her desire to become affiliated with the Chapter, his or her willingness to comply with these Bylaws, and by paying annual dues to the Treasurer of the Chapter.

BYLAW III

3.01OFFICERS. The officers of the Chapter shall be a President, Vice President, Secretary, Treasurer, and three Directors, who shall comprise the Board of Directors. The President, Vice President, Secretary, Treasurer, and Directors shall serve a term of one year.

3.02NOMINATIONS. A nominating committee composed of the officers shall contact possible nominees and, with the nominees’ permission, nominate members for each office except that of President. The Vice President shall automatically succeed to the Presidency. The names of those persons nominated are to be sent to members with the notice of the election meeting by the Secretary. Further nominations can be made from the membership up to two weeks prior to the election.

3.03ELECTION OF OFFICERS. An election of officers shall be held at the election meeting in November of each year, with the term of office from January 1 through December 31. Elections will be held by electronic means and members will be given a two week period to cast their votes.

3.04RESIGNATION OF OFFICERS. In the event of the resignation of an officer, the Board of Directors shall elect a replacement from the membership (with the member’s approval) to fill the office for the remainder of the term, except that the office of President shall automatically be filled by the Vice President, and a new Vice President shall be elected at the next meeting of the Chapter.

3.05COMMITTEES. The President shall appoint members to serve on committees, as deemed necessary by the officers.

3.06DUTIES OF THE PRESIDENT. It shall be the duty of the President:

(a) to perform the normal duties of that office, and

(b) to make certain that other officers perform their duties in accordance with these Bylaws.

3.07DUTIES OF THE VICE PRESIDENT. It shall be the duty of the Vice President:

(a) to assist the President;

(b) to prepare for the Presidency; and

(c) to be responsible for Chapter programs.

3.08DUTIES OF THE SECRETARY. It shall be the duty of the Secretary:

(a)to maintain records of the Chapter’s membership, keep the roll, and take the minutes of the Chapter meetings and to keep them up-to-date;

(b) to preside at Chapter meetings in the absence of the President and Vice President, in which instance he or she shall appoint another member to take the minutes;

(c)to send notices of the time, date, and place of meetings to members at least two weeks prior to a meeting;

(d)to send to the Secretary-Treasurer of the Association a copy of the Chapter’s Bylaws within two weeks of their adoption or amendment;

(e)to send to the Secretary-Treasurer of the Association the names and addresses of the Chapter’s official Convention delegate and alternate delegate on the official credentials form; and

(f)to carry on such other correspondence of the Chapter as the President or officers may direct.

3.09DUTIES OF THE TREASURER. It shall be the duty of the Treasurer:

(a)to send promptly in December of each year to the Secretary-Treasurer of the Association the annual Chapter dues; as provided in Article VII, Section 1(c), of the Constitution and Bylaws of the Association;

(b)to collect the annual membership dues in Januaryof each year; and

(c)to maintain the financial records of the Chapter.

3.10DUTIES OF DIRECTORS. It shall be the duty of the Directors to serve with the other officers as an executive committee to administer the affairs of the Chapter between meetings.

3.11CONVENTION REPRESENTATION. The Chapter shall be represented at the annual Convention of the Association by an official delegate, if possible. It shall be the duty of the Convention delegate to represent the best interests of the Chapter and the Association. The President of the Chapter shall be the delegate. The other officers shall be alternates in the order given in Bylaw III, 3.01. If none of the officers are able to attend, they shall name a delegate from the membership.

BYLAW IV

4.01MEMBERSHIP DUES. Annual dues will determined by the Board of Directors during the election period payable in January.

4.02CHAPTER DUES. The annual Chapter dues to the Association shall be paid by the Treasurer in accordance with the Constitution and Bylaws of the Association, Article VII, Section 1(c).

4.03FISCAL YEAR. The Chapter’s fiscal year shall be January 1 to December 31.

4.04DISTRIBUTION OF NET EARNINGS. No part of the net earnings of the Chapter will inure to the benefit of, or be distributable to, members, officers or Directors of the Chapter or to any other individual.

4.05DISSOLUTION. In the event of dissolution of the Chapter, the residual assets shall be distributed to the Tau Beta Pi Association, a corporation organized and operated exclusively for educational and scientific purposes and exempt from Federal income tax under Section 501 (c)(3) of the U.S. Internal Revenue Code of 1954. Any of such assets not so disposed of shall be distributed to a fund, foundation or corporation, organized and operated exclusively for charitable, religious, educational or scientific purposes and similarly exempt from Federal income tax or to a Federal, State or Local Government for public purpose.

BYLAW V

5.01BOARD MEETINGS. The President, as deemed necessary, or upon request of three officers, will call within ten days a meeting of the Board of Directors to plan Chapter activities or to act upon urgent business.

5.02CHAPTER MEETINGS. The regular meeting of the Chapter shall be the election of officers in November. At least one meeting per year and additional ones as needed.

5.03QUORUM. At least six of the active members must be present at a meeting of the Chapter before any business may be transacted.

5.04RULES OF ORDER: Robert’s Rules of Order Newly Revised shall govern the proceedings of all meetings of the Chapter, except as provided in these Bylaws.

5.05For purposes of chapter business, a meeting can consist of physical, electronic, or any combination of interaction.

BYLAW VI

6.01PROPOSED AMENDMENTS. Amendments to these Bylaws shall be proposed either by an active member of the Chapter at a regular meeting; or by a majority of the officers at any time.

6.02ADOPTION. Any amendment proposed in the manner specified in Bylaw 6.01 will be adopted if approved by the affirmative vote of at least 50 percent of the Chapter membership entitled to vote thereon, or 75 percent of the members voting. Ballots will be provided to all members eligible to vote, if the matter cannot be handled at a regular Chapter meeting.

6.03TIME LIMIT OF VOTE. Any member who fails to cast his or her ballot to the Secretary within two weeks of the time the ballot was provided to him or her shall forfeit his or her vote to the officers of the Chapter who shall be empowered to vote for him or her in a manner which they believe to be in the best interests of the Chapter and of the Association.

BYLAW VII

7.01ENACTMENT. These Bylaws shall be in force when petition is signed by at least ten alumni of the Tau Beta Pi Association.

Enacted: January 18, 2015

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