Customer Specific EDI Instructions

ATMEL ALPS

·  ATMEL ALPS will most often come in on Tuesday, and the order will need to be written on Friday.

o  File all 830 Atmel into the Lear Atmel folder, and wait until Friday.

o  On Friday, find the Atmel 830, and pull in using “A, #14”

CHRYSLER TECVOX

·  Chrysler Documents will send every day; file all EDI into the Chrysler folder.

·  On Mondays you will sometimes have a Mopar shipment, and Tuesdays you will sometimes have a standard order. These will ALWAYS have an e-mail from Grant Hyche.

o  For every order you will need to find EDI that has the correct ship to.

§  Look through the raw to match the ship to.

o  Verify qty and part number for each order.

o  Pull in on EDI Menu “#31”

o  Verify order wrote correctly.

·  Occasionally you will receive an expedited order. Review these ASN’s with great attention to detail, using a good copy of a previous ASN.

·  When JIT 2 calls to let you know the orders have been cut, it is crucial that the ASN be sent within 30 minutes.

CONTINENTAL DENSO

·  Denso Documents will send every day; file EDI into the Denso folder.

·  On average you will have one weekly order for Denso sent by Don Ramhold. You will need to write it on Wednesday, and it will be shipped on Thursday.

·  The CUM’s MUST be checked and matched to Don Ramhold’s E-mail.

·  After CUM’s have been checked, pull in orders with “A, #33”

·  When JIT 2 calls to let you know the orders have been cut, it is crucial that the ASN be sent within 30 minutes.

CONTRL EDI

·  See ”RECADV, CONTRL, or ORDCHG Document” for instructions on these types of files.

DELPHI KANSAS (SIEMENS FRANCE)

·  DELJITs

o  When DELJITs come in, look through the ship to, and locate Siemens France DELJITs. They will always have 5 digit “ship to” (IE: 18008, 23005, 19052, etc…), as noted in the “Doc Num 2”. Highlight and send to “Siemens France” folder.

§  Go to “Siemens France” folder, and sort by date created. Highlight all new DELJITs, and (leaving highlighted) sort by “Doc Num 1” (which is the part number).

§  Deselect the newest EDI documents, and Select the older version, leaving ONE part number/ship to. Send old DELJITs to “Old Deljits” folder.

§  Now resort the entire folder by date created, and start printing PDF’s for e-mailing.

·  Highlight each EDI and print individually, saving each file by the word “DELJIT” then last four of their part number, and where duplications still exist, by the last 3 of their ship to.

·  IE: Deljit 5851, Deljit 1217-008, Deljit 1217-005, Deljit 0090, etc.

·  For more detailed instructions on printing PDF view Daily EDI Procedures.

o  For all other Deljits, send to the France Service Parts folder.

o  When E-mail order is submitted from Katrina, you should highlight only the part numbers with ship to’s specified in the e-mail.

§  Pull into Viaduct using Menu “A, 15” and verify that orders are correct.

§  If orders are incorrect, they will need to be deleted, and re-entered. They are NOT adjustable, and must therefore be edited in the raw data. These are CUM based orders, and may need adjusting.

DELPHI PACKARD VEGA (OSRAM OPTO)(RFM)(SIEMENS FRANCE DELFORS)
·  After doing and EDIFACT send/receive in your trusted link, locate any new Delphi Packard Vega DELFOR’s.
o  Move DELFORS to Delfors folder.

·  DELFORS

o  Send all Delfors to the Delfors folder.

§  On Mondays, go to Delfor folder and look for DELPHI-PACKARD-VEGA Delfors. Right click and view the raw on each of them, looking for “Continental France” in the ship to.

§  Print each Delfor to PDF and save using the last four of the part number, and the last three of the “ship to”. (Note: This will be identical to the Deljits, but will have ONLY the part number and ship to.)

§  E-mail those PDF documents to Arnika. For more info on printing PDF’s, look at Daily EDI Procedures.

There are currently no orders that will use DELFOR’s

·  Locate remaining DELJITs and view Raw Data.
o  Sort the “OSRAM OPTO SEMICONDUCTORS” into the “Del. Pak. Veg. – Osram Opto” folder.
o  Sort the “RF MONOLITHICS” into the “Del. Pak. Veg. – RFM” folder

·  From the “Del Pak Veg. – Osram Opto” sort by date created, and highlight the documents you just placed in there.

o  Keeping those documents highlighted, sort now by “Doc Num 1”.

o  Those are the part numbers. Verify that there is only ONE part number per each ship to. (IE: you can have the same part twice so long as both parts aren’t for the same ship to: DA26, DA46, DA31…etc.) There will normally be 71 documents in this folder, unless they add a new part number.

o  Unselect the newest part number, and select the older ones.

o  After selecting all of the desired documents, right click and send file to “Old Deljits” folder. (Keep those files for about a week or so in case the new Deljits are bad.

o  The remnants of the folder should now be ALL newest EDI for every (part number/ship to) combination. Highlight the entire folder and Map EDI to Flat File.

o  Pull in using EDI menu #3, where first four digits are today’s first four digit date code (no slashes or dashes).

·  From the “Del Pak Veg – RFM” folder sort by date created, and highlight the documents you just placed there.

o  Keeping those documents highlighted, sort now by “Doc Num 1”.

o  Those are the part numbers. Verify that there is only ONE part number per each ship to. (IE: you can have the same part twice so long as both parts aren’t for the same ship to: DA26, DA46, DA31…etc.) There will normally be 19-21 documents in this folder, unless they add a new part number.

o  Unselect the newest part number, and select the older ones.

o  After selecting all of the desired documents, right click and send file to “Old Deljits” folder. (Keep those files for about a week or so in case the new Deljits are bad.

o  The remnants of the folder should now be ALL newest EDI for every (part number/ship to) combination. Highlight the entire folder and Map EDI to Flat File.

o  Pull in using EDI menu #3, where first four digits are today’s first four digit date code (no slashes or dashes).

FORD TECVOX

·  Ford Documents will send every day; file EDI into the Ford folder.

·  On Tuesdays, highlight the newest 862’s (for today’s date only. This is for both AP09, and AP20) and Map EDI to Flat File.

·  Pull in on EDI Menu “#24”

·  When JIT 2 calls to let you know the orders have been cut, it is crucial that the ASN be sent within 30 minutes.

HONDA 21072106 (CANADA)

·  Honda Canada EDI comes in and goes out through Honda Mailbox.

·  File all Honda 21072106 in the Honda 21072106 Canada folder.

·  Any EDI (NOT 224’s or 997’s) need to be E-mailed to Jerry Clark by PDF

·  862 highlight any new order, (if there is more than one 862, contact Sheresa) and Map EDI to Flat File.

·  Pull in orders using EDI Menu “A, #9”. The 862’s EDI will pull in two business days ahead of time. If there are any issues contact Sheresa as well.

·  NO MANUAL ORDERS. Also: NEVER DELETE ORDERS. Orders that get deleted will lose the ability to pull in, as associated with the P.O. number.

·  Use “A” menu 10 for 850 orders. 850 orders should pull in on the date found in EDI.

·  Check 824 documents for valid ASN. (Invalid SCAC code errors will return an IE: Accepted with Errors. This is OK, as the order will switch trucks at the Canadian Border.)

HONDA HMA

·  Move all new HONDA HMA EDI to the HONDA HMA folder

·  Standard 862 orders

o  Match and verify all orders to Oscar’s email.

o  Verify that the quantities and dates match the P.O. numbers requested.

o  Orders pull in one day ahead, and pull in on “A, 25”

·  NO MANUAL ORDERS. NEVER DELETE ORDERS. The P.O. will need to match the specific number, and could sometimes be the reason for the orders not writing.

·  Check 824 documents for valid ASN, and notify IT of any discrepancies
HONDA MAP

·  Honda Map comes in for two “ship to’s” (Oscar and Gaby). Put all incoming Honda Map in the Honda Map file.

·  Standard 862 Orders

o  Honda Map for Oscar (differentiated by the ship to of 0813…)

§  Oscar will send an order via e-mail. Look through HONDA MAP EDI, and locate the part numbers he is requesting.

§  Highlight and Map EDI to Flat File. In the MAPDATA folder pull up the DX-FX-VF document, and verify the order quantity with the P.O.

§  In the same document, verify that the date of the order is 1 business day ahead. (If Mon., then look for Tues.’s date, if Fri., look for Mon.)

§  Pull in orders using “A, #25”

o  Honda Map for Gaby (Differentiated with a ship to of ANEX…, and AMEI…)

§  Gaby will send an order request based on the EDI, but this will normally come after the order is needed.

§  Highlight the most recent 862’s with the ship to for Gaby, and Map EDI to Flat File.

§  Since you will not always have an order, you will need to look for quantities to match P.O. numbers.

§  Honda will use the shipment arrival date for the EDI, but only ship Mon, Tues and Wed. Usually look for:

·  Monday order => Tuesdays date

·  Tuesday order => Wednesdays date

·  Wednesday order => Following Mondays date

§  Verify EDI date is set to one business day ahead.

§  Pull in orders using “A, #25”

·  850 orders

o  When new 850s come in, transfer into the HONDA MAP 850s folder.

o  Save 850 documents for 6 months. They will be recalled for order much later than standard orders.

o  When the email orders request a specific 850 order, locate the order by part number and qty in the Raw Data.

o  850 orders will pull in on the date in the raw data. If you want it to write on tomorrows date, input tomorrows date.

o  Pull in orders using “A, #22”

·  824’s

o  Check for “ASN is Valid”, and notify IT of any discrepancies.

·  NO MANUAL ORDERS. NEVER DELETE ORDERS. The P.O. will need to match the specific number, and could sometimes be the reason for the orders not writing.

INTEVA DAEYONG

·  Find all new Deljits and sent to the D Yong folder.

·  Watch for E-mail order from Katrina.

·  Using the Email, Highlight the desired DELJIT and Map EDI to Flat File.

·  Go to the Viaduct EDI Menu and do #37. Orders write one at a time.

·  Verify in Shipment Authorization screen.

LEAR AUTOLIV

·  This is unused EDI, and can be deleted.

LEAR ZANESVILLE ATMEL

·  Find, highlight, and move any new 830 Lear Zanesville in the IN folder to the Lear Atmel folder.

·  (If a new one is not received on Thursday e-mail Chris Brennan)

·  Highlight the new ones and Map EDI to Flat File.

·  Go to the Viaduct EDI Menu and do an “A, #11”.

·  Scroll up to check if order wrote, and email Chris Brennan if nor order writes.

MISCELLANEOUS PRINT PDF FILE INSTRUCTIONS

·  ALL PDF’s will need to be printed one at a time.

·  EVERY DAY

o  France Deljits Must be printed every day, and emailed to Katrina.

·  They will come in daily on the EDIFACT mailbox.

·  You will find instructions on which DELJITS to print and what to name them on “Delphi Kansas”

o  Honda Canada PDF will be printed when they come in.

·  Email to Jerry Clark when you receive EDI files.

·  More information can be found on Honda 21072106 instructions.

·  Weekly

o  (MONDAY) France DELFOR’s need to be emailed to Arnika.

·  They save exactly like Siemens France Deljits, but without any words.

·  Their Trading Partner name is Delphi Packard Vega, and they will be in the Delfor folder. ALL DELFORS should be in the Delfor folder.

o  France Service DELJITS (Ship to HU01, JM01, and 0001047000)

·  Save under “SERVICE PARTS” and “SERVICE PARTS HU01 #...”

·  There have never been more than four documents, but could possibly.

·  Email these documents to Arnika as well.

o  AVNET 830 need to be emailed to Julia Gebhart

·  There will be somewhere around 9 documents.

·  Print and save as “AVNET ####”

o  Melexis 830

·  There should only be one document.

·  Save as Melexis, and send email to the “Melexis Group” in your contacts list on outlook.

o  Atmel Delfors

·  Look in Delfor Folder, and locate any Delfors for Atmel, (by viewing the raw data.

·  Print and save as ATMEL DA26 or ATMEL DA31 documents, depending on which “ship to” in the raw data. Email to kjones.

o  F&H 862

·  These are Sanmina SCI documents, with the three different part numbers.

·  Email Gil Haden with the three documents.

·  If only one or two are received, email the documents anyways, and let Gil know that there was only the one or two.

MERCEDES-REC

·  Find, highlight, and move any new 830 MERCEDES - REC in the IN folder to the MERCEDES folder. (The new ones usually come in on Monday night or Tuesday morning.)