CICPC
Committee on Institutional Cooperation
Purchasing Consortium
Letter of Intent
Master Agreement Number 110
By executing this Letter of Intent , the [insert name of member institution] (hereinafter “Member”) listed below hereby agrees to abide by all of the requirements, duties and obligations set forth in the Agreement between XXXXXX (“Supplier”) and CICPC, Master Agreement Number XXXXXXX, effective as of ______(the “Agreement”). Member is qualified by virtue of being listed on Attachment XXXX of the Agreement as either a Member Institution, or Affiliate Institution. Supplier and Member agree that all transactions conducted between the parties will be pursuant to the terms of the Agreement.
The Purpose of this Letter of Intent is to identify the applicability of the Agreement, and to further define any unique logistical arrangements, or additional terms and conditions agreed upon by both parties.
1. By signing below, Member agrees that in issuing purchase orders under the Agreement, all transactions under the Agreement will be governed by the terms of the Agreement and not by any terms of any purchase order or invoice between Member and Supplier.
2. Member’s primary contact will be as follows:
a. Name:
b. Title:
c. Address:
d. Telephone:
e. Email:
3. Member and Supplier agree to the following terms and conditions that are additionally required by law for Member to legally contract for the goods and services provided in the Agreement:
Affirmative Action: Contracts estimated to be over twenty-five thousand dollars ($25,000) require the submission of a written affirmative action plan by DOT. An exemption occurs from this requirement if DOT has a workforce of less than twenty-five (25) employees. Within fifteen (15) working days after the contract is awarded, DOT must submit the plan to the Member for approval. Instructions on preparing the plan and technical assistance regarding this clause are available from the Member.
[Insert name of member institution]System: This letter of Intent also applies to the following campuses adopting use of the Agreement:
[List other campuses]
4. Member and Supplier agree to the following unique operating arrangements necessary to service the Member account(s):
a. Ordering and Invoicing Procedures
b. XXXXX
c. XXXXX
5. This Letter of Intent sets forth the entire agreement between the parties as to the subject matter set forth herein.
Intending to be legally bound, the parties have executed this Agreement to be effective as of the date set forth above.
Accepted: Member Name: [insert name of member institution] ______
Date: ___/___/___
Accepted: Supplier
By: ______
Date: ___/___/___