Committee FINAL Report & Instructions

ConferenceforFoodProtection–CommitteeFINALReport

Templateapproved:08/2013

CommitteeFinalReportsareconsideredDRAFTuntildeliberatedandacknowledgedbytheassignedCouncilattheBiennialMeeting

Finalreportmust besubmittedtoyourCouncilChairfor reviewbythespecifieddatepriortotheBiennialMeeting.

SubstantivechangesmadetoacommitteefinalreportAFTERpreliminaryreview iscomplete MUSTbeapprovedbyCouncilChair.

Seealso“IssueReviewChecklistforCommitteeSubmittedIssues”ontheCFPwebsiteforguidanceonpreparingIssues.

COMMITTEE NAME: insertfullnameofCommittee(acronymsorabbreviationsmaybeplacedin parenthesisafterthe committeenameandusedwithoutparenthesisthroughoutthe documentin lieuoffullcommittee name)

COUNCILorEXECUTIVEBOARDASSIGNMENT:insertCouncilI,CouncilII,orCouncilIIIas appropriate.Standing committeesandad-hoccommitteesreport directly totheExecutiveBoardandshouldinsert “ExecutiveBoard” inthisspace

DATEOFREPORT:insertactualdatethereportissubmitted,not theExecutiveBoardmeetingdate; ifareportaddendum or correctionissubmitted, pleaseappenddatewith“addendum(orcorrection)toreportdatedXYZ”

SUBMITTEDBY:insertname(s) ofCommitteeChair(s)

COMMITTEECHARGE(s):insert fullIssuenumber(s) andexactchargesaspresentedinfinal Issuesfromthe previousBiennialMeeting.IfchargewasassignedoramendedbytheExecutiveBoard, includedateandwordingexactlyasnotedinmeetingminuteswherechargewasassignedoramended.

COMMITTEEACTIVITIESANDRECOMMENDATIONS:Pleaseusenumberformat(donot use bullets).

1.ProgressonOverall CommitteeActivities:

a.Includeasynopsisoftheinfopreviouslysubmittedinthecommittee’sPeriodicStatusReports, suchas:

i.Backgroundorexecutivesummary;

ii.Sub-committeeorworkgroupstructureandworkplan;

iii.Communicationandconsultationoutsidethecommittee.

b.Outcome/progressoneachassignedcommitteecharge: eachassignedcharge tobelistedseparatelywithspecificoutcomesforeachcharge

2.Recommendationsfor considerationbyCouncil

a.ADOPTIONOFCOMMITTEEGENERATED MATERIAL: suchasdocuments,policystatements, ornewcodelanguage–separateIssuesshouldbeconsideredforeachtopic.

b.FUTUREOFTHECOMMITTEE:anIssuemustincludearecommendationto disbandorre-createthecommittee.

c.NEW ORCONTINUATION CHARGES(ifapplicable):includedescriptionof challengesifchargesnotcompleted.

d.ESTABLISHMENTOFNEWCOMMITTEEOR WORKGROUP(ifapplicable).

NOTE:thecontent andorganizational layoutof informationincludedwithin“CommitteeActivitiesandRecommendations”shouldbedeterminedbytheCommitteeChair(s) inconjunctionwiththeirCouncil Chair(orExecutiveDirectorfor committeesthatreporttotheExecutiveBoard)baseduponthecomplexityof theinformationto bepresented. Theoverall goalistoensurethat informationiscompleteandpresentedinaclearandconcisemannerinorderto best facilitateunderstandingofthecommittee’sactivitiesandtherecommendationscontainedwithinthesubmittedIssue(s).

CFPISSUESTOBE SUBMITTEDBY COMMITTEE:Please usenumber format (donotusebullets).

Eachrequestedactionisto besubmittedasanIssueforconsiderationbyCouncil at theupcomingBiennial Meeting

1.LISTEACHISSUESEPARATELYwithEXACTISSUETITLE(s) –titlemustbeusedconsistentlywithinfinalreport, Issues,andattachments.

a.BRIEFSUMMARYOFRECOMMENDEDSOLUTION(s)to charges–itisNOTnecessary toincludetheentirecontentofeachIssuewithinthefinalreport(theIssueitself will givetherequireddetails).

b.FUTURECHARGES(if applicable)

2.LISTOFATTACHMENTS–for eachspecificIssue:

a.CONTENTDOCUMENTS–workcreatedbyacommitteesuchasreports,guidelines,recommendedlanguage, andcodeordocumentrevisions(theseattachmentswillbereviewedandpossiblyeditedbytheCouncil ChairandIssueReviewer;thefinalversionisthensubmittedtoCouncilfor deliberation).

b.SUPPORTING ATTACHMENTS–informationorreferencematerial submittedsolelyto assistinunderstandingtheIssue.

COMMITTEE MEMBERROSTER (attached):Finalroster ofallcommitteemembersconvertedtoPDFfromthe“CommitteeMembersTemplate” inExcel (availableat:

TheCouncilChair or IssueReviewer mayreturnreports,Issues,or content attachmentsrequestingspecificeditstoimproveclarityor understanding,or toincludemissinginformation.REMINDER:allcommitteecreateddocumentsandrecommendationsarerequiredtobesubmittedasIssuesat theBiennialMeeting;eachIssuemusthaveastatedpublichealthreasonandarecommendedsolution.

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