Committee Advised Sponsorship Guidelines
Table of Contents
Before the Deadline: Guidelines for Submission
DO:
DO NOT:
Individuals with Signature Rights for Funding Applications
The Results Are In!
My application was approved for monetary and beverage support. Now what?
My application was approved for monetary support. Now what?
My application was approved for beverage support. Now what?
My application was declined! Now what?
Frequently Asked Questions
Before the Deadline: Guidelines for Submission
Due to the volume of applications we receive, we require that all applications meet the following criteria. If they do not,they can be refused without notice or review.
Please read and double check your application meets the following criteria.
DO:
Submit(1)one complete applicationby email PERevent. No physical copy required.
*a single events that has multiple dates is fine to include in one application.
Electronic copies to be sent toAneet Uppal
All applications must be signed by the appropriate approved individual at the time of submission (See section “Individuals with Signature Rights for Funding Applications”)
DO NOT:
Do not submit an old application. The correct application will have the correct deadline date.
Do not leave submission to the last minute in case there is an issue with your application.
The deadline is firm and will be enforced.
Individuals with Signature Rights for Funding Applications
Approved individuals for signing include only[1] the following individuals:
Marlyn Graziano
Vice President, External Affairs
Steve Lewarne
Executive Director, Office of Advancement
Joanne Saunders
Executive Director, Marketing & Recruitment
Sal Ferreras
Provost& Vice President, Academic
Jane Fee
Vice Provost, Students
Stephanie Chu
Vice Provost, Teaching & Learning
Diane Purvey
Dean, Faculty of Arts (Research & International Development)
Carolyn Robertson
Dean, Chip & Shannon Wilson School of Design
Elizabeth (Betty) Worobec
Dean, Faculty of Science & Horticulture
Brian Haugen
Dean, Faculty of Trades & Technology
Wayne Tebb
Dean, School of Business
David Florkowski
Dean, Faculty of Health
Patrick Donahoe
Dean, Faculty of Academic & Career Advancement
The Results Are In!
My application was approved for monetary and beverage support. Now what?
Thank you for applying for Coca-Cola funding. Congratulations and good luck on your event!
Step 1: Set up an SPF number with finance () . You must do this immediately. If you already have an SPF number, proceed to Step 2.
Step 2: Send Aneet Uppal () an email with the following information
Your Name
Your Event
SPF Number
*Your funds will be requested for transfer when Step 2 is complete.
- Remember to recognize Coca-Cola Refreshments as a sponsor at the level they are supporting you. This is very important.
- Within 4 weeks of the event, someone from the Office of Advancement will contact you for a room number where the Coca-Cola products can be delivered to and stored until use. Please be prepared with a room number for storage. We will consider your group forfeiting the product support if you do not get back to us within 2 weeks of your event.
- If the scope of your event changes, you must alert the Office of Advancement immediately.
- If for some foreseen or unforeseen circumstance you can no longer implement your event, you must inform the Office of Advancement, within a reasonable timeframe.If product was delivered to you already for this event, you are responsible for returning it in its original condition.
- In receiving beverage support, you are required to fill out the Coca-Cola Sponsored Event Follow-up report. The template can be found here. It is mandatory that a completed report be send to no later than 4 weeks after your event takes place.
- You must provide us with adequate pictures from your event (pictures that include Coca-Cola branding/logos are appreciated)
- Please ensure you adhere to the “checkboxes” you signed off on your application for funding.
My application was approved for monetary support. Now what?
Thank you for applying for Coca-Cola funding. Congratulations and good luck on your event!
Step 1: Set up an SPF number with finance () . You must do this immediately. If you already have an SPF number, proceed to Step 2.
Step 2: Send Aneet Uppal () an email with the following information
Your Name
Your Event
SPF Number
*Your funds will be requested for transfer when Step 2 is complete.
- Remember to recognize Coca-Cola Refreshments as a sponsor at the level they are supporting you. This is very important.
- If for some foreseen or unforeseen circumstance you can no longer implement your event, you must inform the Office of Advancement, within a reasonable timeframe.All monies transferred must be returned to the Office of Advancement.
- If the scope of your event changes, you must alert the Office of Advancement immediately.
- In receiving monetary and beverage support, you are required to fill out the Coca-Cola Sponsored Event Follow-up report. The template can be found here. It is mandatory that a completed report be send to no later than 4 weeks after your event takes place.
- You must provide us with adequate pictures from your event (pictures that include Coca-Cola branding/logos are appreciated).
- Please ensure you adhere to the “checkboxes” you signed off on your application for funding.
My application was approved for beverage support. Now what?
- Remember to recognize Coca-Cola Refreshments as a sponsor at the level they are supporting you. This is very important.
- Within 4 weeks of the event, someone from the Office of Advancement will contact you for a room number where the Coca-Cola products can be delivered to and stored until use. Please be prepared with a room number for storage. We will consider your group forfeiting the product support if you do not get back to us within 2 weeks of your event.
- If for some foreseen or unforeseen circumstance you can no longer implement your event, you must inform the Office of Advancement, within a reasonable timeframe.If product was delivered to you already for this event, you are responsible for returning it in its original condition.
- In receiving beverage support, you are required to fill out the Coca-Cola Sponsored Event Follow-up report. The template can be found here. It is mandatory that a completed report be send to no later than 4 weeks after your event takes place.
- You must provide us with adequate pictures from your event (pictures that include Coca-Cola branding/logos are appreciated)
- Please ensure you adhere to the “checkboxes” you signed off on your application for funding.
My application was declined! Now what?
Many events go unfunded each year, and some for specific reasons. Please do not be discouraged from applying for future funding opportunities.
If you wish to improve your application for next time around, it is urged that you contact Aneet Uppal at with a request for feedback
Frequently Asked Questions
But I only received beverage support. Do I need to fill out a report?
Yes. As part of your agreement to the community advised sponsorship program, you are required to submit a report. This helps us when we compile a report for Coca-Cola Refreshments to provide an accurate depiction of their contributions to KPU.
Is there some sort of signage for Coca-Cola that I can use to promote them at my event?
Yes! The Office of Advancement has a Coca-Cola banner that can be signed out for promotional use at your event. Please contact the Office of Advancement to arrange for pickup at or by phone at 604-599-2010.
I’m confused. Is there someone who can help me?
If you have questions about funding at KPU, please contact Aneet Uppal at for assistance.
[1]All other individuals’ signatures and ranks will not be accepted.
If you are not sure of who is required to sign-off on your application, inquire via email toAneet Uppal
If you are a student group with a facility advisor on your team, please get the dean of that faculty to sign-off on your application. If you do not have a facility advisor on your team, please request Jane Fee (Vice Provost, Students) to sign-off.