THE ANSON COUNTY BOARD OF COMMISSIONERS convened for a recessed meeting on Tuesday, June 16, 2009 beginning at 6:00 P.M. in the Board Room, Suite 209, located in the Government Building.
Commissioners present: Anna H. Baucom, Chair
Ross Streater, Vice Chair
Bobby Sikes
Dr. Jim Sims – via telephone
Harold C. Smith
Claude Spencer
Jarvis Woodburn
Staff members present: Vance Gulledge, County Manager
Bonnie M. Huntley, CMC, Clerk to the Board
Robert Thomas, Finance Officer
Rita James, Data Processing
Chairman Baucom called the meeting to Order, welcoming those present.
Approval of the Agenda by Commissioners: Chairman Baucom stated the primary purpose of tonight’s meeting was to hold the Public Hearing for the 2009/2010 budget. Chairman Baucom noted that Commissioner Sims was joining the meeting via telephone. Commissioner Sims thanked Board members for allowing him to participate. Motion by Vice Chair Streater, seconded by Commissioner Smith, to approve the Agenda. Motion carried unanimously.
Public Hearing -2009/2010 Budget: Motion by Commissioner Smith, seconded by Commissioner Woodburn, to open the Public Hearing. Motion carried unanimously.
Chairman Baucom called for comments from the public. Carol Smith of the Burnsville Learning Center was the first to speak. Ms. Smith introduced Viney Daniels, the Learning Center Board Chair and Elsie White, a volunteer at the center. Ms. Smith mentioned that they have not received support from the local county government in several years and asked the Board to consider the center in this budget. Ms. Smith shared that they are now planning for their summer program where they provide meals for children from Anson, Stanly, Richmond and Union counties. Ms. Smith shared that they started out by providing meals for 200 children and over the last 8 years they have grown to providing breakfast, lunch and a snack for 1,000 children that are on the free and reduced lunch program. Ms. Smith stated that they also provide structured programs while they are out of school. Ms. Smith added that last year the program provided jobs for 30 part time employees with most being from Anson County. Ms. Smith stated without funding they will be unable to provide the summer program. Ms. Smith stated that by partnering with the Second Harvest Food Bank they are able to provide food once a week for seniors and families in short term crisis. Ms. Smith stated that some of the people served are from the Wadesboro area, Stanly and Union counties. Ms. Smith stated that their after school program provides a meal and assistance with homework. Ms. Smith shared that they talk with the student’s teacher and principal in order to bring in volunteers to help with their school work. Ms. Smith shared that they also have an adult education program that provides a basic computer class for adults that is supported by SPCC. Ms. White, local volunteer, stated this was a good place to work because you feel like you’re helping someone along with yourself. Ms. White asked the Board to do what they could to help the center. Ms. Daniels stated that they don’t have money to pay workers but they have willing volunteers. Ms. Daniels shared that this has been a safe place for children after school and in the summer. Ms. Daniels stated that Ms. Smith has a big heart and a passion for helping people and asked the board to support the Center. Chairman Baucom called for other comments. Commissioner Smith asked Ms. Smith about her funding with Ms. Smith answering it comes from individuals and grants. Ms. Smith added that they lost their largest supporter which was the North Carolina Department of Human Services for the summer food program. Commissioner Spencer asked if people from Grace Center came there with Ms. Smith stated that they were coming by ACTS until their budget was cut and now they have to come on their own. Chairman Baucom asked Ms. Smith the amount of her budget with Ms. Smith answering that last year it took approximately $124,000 for everything. Commissioner Sikes asked the Board to be on the lookout for any program that could help Ms Smith. Commissioner Sims announced that 4 years ago he went before the Smith Trust Foundation and they gave money to fence the back yard and install a handicap bathroom. Commissioner Sims noted there were other Trust funds in the county and feels the Center should go before them. Commissioner Smith asked about the Golden Leaf money with Ms. Smith stating they were too busy to attend the meetings. Chairman Baucom called for further comments on the budget. Hearing none motion by Vice Chair Streater, seconded by Commissioner Sikes, to close the Public Hearing. Motion carried unanimously.
In regular session, the next topic of discussion was the Proposed Budget for FY 2009/2010. Chairman Baucom asked at what point would the budget be discussed with County Manager Gulledge answering a workshop was scheduled for Thursday, June 18th. Chairman Baucom voiced a concern that the state could pass the responsibility for maintenance and building of secondary roads to counties. Vice Chair Streater voiced a concern for the possibility that the county would have to house prisoners with a sentence of six months or less. County Manager Gulledge thought this had been kicked out with Chairman Baucom feeling it might still be there. County Manager Gulledge mentioned they were toying with the idea of reducing the payment to counties for housing their prisoners. Chairman Baucom voiced that the state was scrambling for money and until they recess she feels counties are not safe.
Consent Agenda: Motion by Vice Chair Streater, seconded by Commissioner Spencer, to approve the Consent Agenda. Motion carried unanimously.
2009 Urgent Repairs Program Project Ordinance:
Anson County
Grant Project Ordinance
Anson County 2009 Urgent Repairs Program
BE IT ORDAINED, by the Anson County Board of Commissioners that pursuant to Section 13.2
of Chapter 159 of the General Statutes of North Carolina, the following grant ordinance is hereby
adopted:
Section 1: The project authorized is the 2009 Anson County Urgent Repairs Program described as the 2009 URP between the North Carolina Housing Finance Agency and Anson County.
Section 2: The officers of this unit are hereby directed to proceed with the grant project
within the terms of the grant documents, the rules and regulations of the North Housing Finance Agency.
Section 3: The following revenues are anticipated to be available to complete this project:
REVENUES
North Carolina Housing Finance Agency - $ 75,000.00
County Local Dollars (County General Fund) - $ 2,723.25 local dollars
TOTAL $ 77,823.25
(In accordance with NC Housing Finance Agency guidelines a maximum of $5,000.00 will be
expended in NCHFA dollars per home as an emergency or urgent housing repair – Local dollars
can be expended when a home exceeds $5,000.00 in NCHFA funding – Local dollars can also be used for advertisement).
EXPENDITURES
Rehabilitation (maximum per home - $5,000.00) $ 66,600.00 – 14 units proposed
Administration (maximum $600.00 per home) $ 8,400.00 – 14 homes proposed
County local dollars $ 2,723.25
TOTAL $ 77,823.25
(Please note: Administration will be determined in accordance with the amount of funds expended on each home – maximum of $600.00 per unit)
Section 4: The Finance Officer, Robert Thomas, is hereby directed to maintain within the
grant project fund sufficient detailed accounting records to provide the accounting
to the grantor agency required by the grant agreement(s) and federal and state
regulations.
Section 5: Requests for funds should be made to the grantor agency in an orderly and timely
manner as funds are obligated and expenses incurred.
Section 6: The Finance Officer is directed to report quarterly on the financial status of each
project element in Section 4 and on the total grant revenues received or claimed.
Section 7: The Finance Officer is directed to include a detailed analysis of past and future
costs and revenues of this grant project in every budget submission made to the
board.
Section 8: Copies of this grant ordinance shall be made available to the Finance Officer, if
different from the County Clerk for direction in carrying out this project.
Budget Ordinance formally approved this the 16TH day of June, 2009.
Project Ordinance – 24-inch Waterline: Reaffirmed the Project Ordinance approved February 3, 2009.
ANSON COUNTY GRANT PROJECT ORDINANCE
Anson County 24-INCH WATER LINE
BE IT ORDAINED by the Anson County Board of Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina the following grant ordinance is hereby adopted:
Section 1. The project authorized is the 2008-2009 SRF Loan (Stimulus) Project, described as the 24-inch water line from the Pee Dee River to Wadesboro.
Section 2. The officers of this unit are hereby directed to proceed with the project.
Section 3. The following revenues are anticipated to be available to complete this project.
REVENUES
Engineering/Design $ 180,000.00
Surveying/Survey Plats $ 40,000.00
Construction $5,675,000.00
Inspections $ 125,000.00
$6,020,000.00
Previously approved by the board June 12, 2008 under separate Project Budget Ordinance
Environmental Assessment $ 40,000.00
Administration $ 40,000.00
$ 80,000.00
Total Project Cost $6,100,000.00
+2% loan closing cost $ 122,000.00
$6,222,000.00
EXPENDITURES
Engineering/Design $ 180,000.00
Surveying/Survey Plats $ 40,000.00
Construction $5,675,000.00
Inspections $ 125,000.00
2% Loan closing cost $ 122,000.00
$6,142,000.00
Previously approved by the Board June 12, 2008 under separate Project Budget Ordinance:
Environmental Assessment $ 40,000.00
Administration $ 40,000.00
$ 80,000.00
Total Project Cost $6,222,000.00
Section 4. The Finance Officer, Robert Thomas, is hereby directed to maintain within the grant project fund sufficient detailed accounting records to provide the accounting to the grantor agency required by the grant agreement(s) and federal and state regulations.
Section 5. Requests for funds should be made to the grantor agency in an orderly and timely manner as funds are obligated and expenses incurred.
Section 6. The Finance Officer is directed to report quarterly on the financial status of each project element in Section 4 and on the total grant revenues received or claimed.
Section 7. the Finance Officer is directed to include detailed analysis of past and future costs and revenues of this grant project in every budget submission made to the board.
Section 8. Copies of this grant ordinance shall be made available to the Finance Officer, if different from the County Clerk for direction in carrying out this project.
Budget Ordinance formally approved this the 3rd February, 2009.
Budget Amendment – Clean Water Bond Project Ordinance: To correct coding error on original budget Ordinance amendment.
AMENDMENT
Anson County North Carolina Clean Water Bond High-Unit Cost Grant Project
BE IT ORDAINED by the Anson County Board of Commissioners that the Anson County North Carolina Clean Water Bond High-Unit Cost Grant Project Ordinance be amended as follows:
Section 3. Expenditures:
Decrease: Sewer Construction $ (61,382)
Increase: Transfer to 62 Fund $ 61,382
Total Decrease: $ -
Section 3. Revenues:
$ ______
$ -
Adopted this 16th day of June, 2009.
Budget Amendment – DSS: To correct coding error on original Budget Amendment request from DSS.
AMENDMENT
Anson County Budget Ordinance FY 2008/09
BE IT ORDAINED by the Anson County Board of Commissioners that the FY 2008/09 Budget Ordinance be amended as follows:
Section 1. General Fund Expenditures:
Decrease: 11-5310-5580 $ ( 263)
Total Decrease $ ( 263)
Section 1. General Fund Expenditures:
Increase: 11-5310-5580 $ ( 263)
Total Increase $ ( 263)
Adopted this 16th day of June, 2009.
Tax Releases:
Appointments:
Sandhills Community Action Program Advisory Board: Chairman Baucom noted a replacement was needed for Bernice Bennett who recently resigned. Vice Chair Streater asked if they had someone in mind with the Clerk answering that in her conversation with Leon Gatewood he implied Chairman Baucom had someone in mind. Chairman Baucom remembered talking with Mr. Gatewood but did not remember a name. Motion by Commissioner Smith, seconded by Commissioner Spencer, to table. Motion carried unanimously.
Closed Session: Motion by Commissioner Sikes, seconded by Commissioner Spencer, to go into closed session for personnel pursuant to North Carolina General Statutes 143-318.11(a)(6) to consider the qualifications, competence, performance, condition of appointment of a public officer or employee or prospective public officer or employee. Motion carried unanimously.
Chairman Baucom called for a ten minute break.
After the break and in regular session, motion by Vice Chair Streater, seconded by Commissioner Spencer, that we grant Ms. Dixie Allen an exception to the policy that she would qualify for health insurance. Motion carried unanimously.
Motion by Commissioner Smith, seconded by Commissioner Spencer, that in the EMS Department that Mr. Diggs' title be changed to Emergency Services Chief and Mr. Ryan Teal is Deputy Chief. Motion carried unanimously.
Chairman Baucom noted the change of title includes supervising for the EMT Personnel.
Commissioner Spencer mentioned that he met with Mr. Jordan of DOT and there are five water meters on Fox Road that have to be moved and Mr. Jordan feels they should be place in front of each house. Commissioner Spencer stated that Pee Dee Electric has a pole that has to be moved in order to have the road work done. County Manager Gulledge stated this would be a project requiring a waterline. Vice Chair Streater asked if this was the same thing we did behind Forestville Church with County Manager Gulledge answering yes. Vice Chair Streater stated that the same thing will come up for Ponderosa Road. County Manager Gulledge stated that he would get the water department to do a survey for both roads. Commissioner Spencer shared that Representative Gibson got $75,000 for Fox Road and $75,000 for Ponderosa. County Manager Gulledge added that he didn’t get any money for the waterline.
Motion by Vice Chair Streater, seconded by Commissioner Woodburn, to recess until Thursday, June 18, 2009 at 5:00 P.M. Motion carried unanimously.
Respectfully submitted:
Bonnie M. Huntley, CMC
Clerk to the Board
M Meeting time: 1 hr. 30 min.