COMMISSIONERS COURT MAY 2016 TERM
ON THIS THE 23RD DAY OF MAY, 2016, BEING THE FOURTH MONDAY OF THE MONTH, THE HONORABLE DIMMIT COUNTY COMMISSIONERS COURT CONVENED IN REGULAR SESSION, WITH MEMBERS PRESENT TO-WIT :
FRANCISCO G. PONCE MIKE URIEGAS
COUNTY JUDGE COMMISSIONER PCT. 1
ALONSO G. CARMONA
COMMISSIONER PCT. 2
JUAN R. CARMONA
MARIO Z. GARCIA COMMISSIONER PCT. 3
COUNTY CLERK & EX-OFFICIO CLERK
OF COMMISSIONERS COURT VALERIE RUBULCABA
COMMISSIONER PCT. 4
VISITORS SIGNED-IN : Ashley Moreno Estela Saenz Alfredo Martinez Alberto Esquivel José Calzada Juan Oyervides Sonia Guerrero
Leticia Hernandez Ruth A. Ceniseros Eloy F. Rodriguez Estanislado Z. Martinez Daniel M. Gonzalez Celina Rodriguez
Carlos Pereda
OTHER VISITORS:Maricela G. Gonzalez KenCoignet Dan Hejl
<:> THE FOLLOWING SUBJECTS DISCUSSED, CONSIDERED, PASSED OR ADOPTED TO-WIT : <:>
1.A D M I N I S T R A T I V E
1.1CALL MEETING TO ORDER1.2ROLL CALL1.3PLEDGE OF ALLEGIANCE/SALUTE TO THE TEXAS FLAG
1.4TESTIMONIAL OATH OF PRESENTERS
County Judge Francisco G. Ponce Called the Meeting to Order[ 10:00 a.m.]; County Clerk Mario Z. Garcia conducted Roll Call of Court Members w/a full quorum present and so duly noted for the record. County Judge proceeded to swear-in Presenters whom will address the court to ascertain that their testimony given is truthful and they are committed to their respective requests or proposals.
1.5PUBLIC COMMENT(s)
a)Mario Z Garcia,-County Clerk, RE:-- a Trial by Jury will be in session on Runoff Election Day (May 23) in District Crtrm. where ballots are counted and will have to use Commsrs. Courtroom for this reason
b)Juan Carmona-Commsr. Pct. 3, RE:-- 1) all building projects on schedule, 2) damages from “mudding” aficionados at Parks; may have
to revisit Park Hours Use (?)
c)Alonso Carmona-Commsr. Pct. 2, RE:-- w/ area cleared for construction of new Fire Station, there is no Gate ; to avoid trespassers will need patrolling especially at night
d)Valerie Rubulcaba-Commsr. Pct. 4, RE:--1) 1 mile into Lowery RD; heavy trucks cannot maneuver the turn, 2) For the Record: Certificate of Completion for 2015 Commissioner Statutory Continuing Education requirement.
e)Francisco G. Ponce-County Judge, RE:--Texas Supreme Court Nominee to serve on State Judicial Committee; Meeting in Austin on
May 26—if selected will require him to attend Meetings; will keep commissioners informed
1.6APPROVED:MINUTES – REGULAR MEEING OF MAY 09, 2016
MOTION:Juan CarmonaSECOND:Valerie RubulcabaTHAT THE COMMISSIONERS COURT APPROVE :
MINUTES of Regular Meeting held on May 9, 2016 as presented.MOTION CARRIED.
2.P E R S O N N E L & P O L I C Y
2.1APPROVAL OF BONDS
MOTION:Mike UriegasSECOND:Valerie RubulcabaTHAT THE COMMISSIONERS COURT APPROVE :
BOND for Peace Officer/Sheriff Dept.-Jonathon Saldaña as presented.MOTION CARRIED.
2.2APPOVED:MONTHLY REPORT – JP PCT. 1
MOTION:Alonso CarmonaSECOND:Valerie RubulcabaTHAT THE COMMISSIONERS COURT APPROVE :
REPORT for Month of April 2016 from JP Pct. 1-Sonia Guerrero as presented .MOTION CARRIED.*attachment
2.3APPROVED:MONTHLY REPORT – JP PCT. 2
MOTION:Alonso CarmonaSECOND:Mike UriegasTHAT THE COMMISSIONERS COURT APPROVE :
REPORT for Month of April 2016 from JP Pct. 2-Alberto Esquivel as presented.MOTION CARRIED.*attachment
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2.4APPROVED:MONTHLY REPORT – JP PCT. 3
MOTION:Juan CarmonaSECOND:Valerie RubulcabaTHAT THE COMMISSIONERS COURT APPROVE :
REPORT for Month of April 2016 from JP Pct. 3-Leticia Hernandez as presented.MOTION CARRIED.*attachment
2.5APPROVED:MONTHLY REPORT – JP PCT. 4
MOTION:Mike UriegasSECOND:Alonso CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
REPORT for Month of April 2016 from JP Pct. 4-Alfredo Martinez as presented .MOTION CARRIED.*attachment
2.6APPROVED:MONTHLY REPORT – DISTRICT CLERK
MOTION:Alonso CarmonaSECOND:Valerie RubulcabaTHAT THE COMMISSIONERS COURT APPROVE :
REPORT for Month of April 2016 from District Clerk-Maricela G. Gonzalez as presented.MOTION CARRIED.*attachment
2.7APPROVED:MONTHLY REPORT – COUNTY CLERK
MOTION:Alonso CarmonaSECOND:Valerie RubulcabaTHAT THE COMMISSIONERS COURT APPROVE :
REPORT for Month of April 2016 from County Clerk-Mario Z. Garcia as presented .MOTION CARRIED.*attachment
2.8APPROVED:MONTHLY REPORT – COUNTY TREASURER
MOTION:Mike UriegasSECOND:Alonso CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
REPORT for Month of April 2016 from County Treasurer Estanislado Z. Martinez as presented. MOTION CARRIED.*attachment
2.9APPROVED:MONTHLY REPORT(s) – COUNTY COMMISSIONERS
MOTION:Alonso CarmonaSECOND:Valerie RubulcabaTHAT THE COMMISSIONERS COURT APPROVE :
REPORT for Month of April 2016 from County Commissioners: Pct. 1-Mike Uriegas, Pct. 2- Alonso Carmona, Pct. 3-Juan Carmona and
Pct. 4-Valerie Rubulcaba all as presented.MOTION CARRIED.*attachment(s)
2.10APPROVED:MONTHLY REPORT – DCVFD BATTALION CHIEF
MOTION:Mike UriegasSECOND:Alonso CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
REPORT for Month of April 2016 from DCVFD Battalion Chief-Juan Oyervidesas presented.
Discussion:--Fire Marshal Inspection Fee; expenditure in budgetMOTION CARRIED.*attachment
2.11APPROVED:FURNITURE FOR NEW OFFICE – JP PCT. 3
MOTION:Alonso CarmonaSECOND:Valerie RubulcabaTHAT THE COMMISSIONERS COURT APPROVE :
EXPENDITURES ($ 14,580.37) for the purchase of furniture from AHI-PACE Enterprises, LLC (Nolan’s) & Texas Correctional Industries .
Discussion:--1) JP 3 not aware that plans included a Break Room; did not shop for this, 2) ADVISORY:--from County Auditor, i.e., new system for
JP’s w/ Intech is not showing “Fines” from Sheriff Dept.; court clerks have to get Fines Information from former Hill Country System
MOTION CARRIED.*attachment
2.12APPROVED:RESCHEDULE DATE FOR NEXT REGULAR MEETING OF COMMISSIONERS COURT
[RE:--Judges and Commissioners attending Annual Conference week of June 13-16 ]
MOTION:Juan CarmonaSECOND:Valerie RubulcabaTHAT THE COMMISSIONERS COURT APPROVE :
To reschedule next Regular Meeting of Commissioners Court from Monday, June 13, 2016 to Friday, June 10, 2016 as presented .
MOTION CARRIED.
2.13APPROVED:DONATION – ROAD & BRIDGE PCT. 3
MOTION:Alonso CarmonaSECOND:Valerie RubulcabaTHAT THE COMMISSIONERS COURT APPROVE :
DONATION of electrical poles (8) from Jose Luis Rodriguez to Road & Bridge Pct. 3 as presented. MOTION CARRIED.
2.14APPROVED:DECLARE ITEMS SURPLUS – ROAD & BRIDGE PCT. 3
[RE:--old blades from Maintainer, old tractors etc ]
MOTION:Mike UriegasSECOND:Alonso CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
To declare SURPLUS “scrap metal” at Road & Bridge Pct. 3 Yard as presented .MOTION CARRIED.
2.15APPROVED:AMENDED:APPROVED: PURCHASE FREEZER(s) – COMMODITIES FOOD BANK
MOTION:Juan CarmonaSECOND:Valerie RubulcabaTHAT THE COMMISSONERS COURT APPROVE :
PURCHASE ($567) of a Freezer to store perishable items from Food Bank Commodities , from (budget) and for Road & Bridge Pct. 3
AMENDED MOTION:
MOTION:Juan CarmonaSECOND:Valerie RubulcabaTHAT THE COMMISSIONERS COURT APPROVE :
PURCHASE of three(3) Freezers to store perishable items from Food Bank Commodities as presented . MOTION CARRIED. *attachment
2.16APPROVED:A) REMOVAL OF AD SIGN, B) ADVERTISE FOR NEW COUNTY SIGNAGE AT CARRIZO SPRINGS GOLF COURSE
[RE:--REF:Minutes @ 01-23-2012/ Ad sign for Saenz Bail Bonds currently sits on preferred spot for new county signage for Rodeo Arena & Conference Center. Owner Estela Saenz is compliant w/request to relocate Ad Sign; preferably highway frontage; asks court to instruct her
exactly what site is allowable—her monthly rent fee is under “tenant suffrage” until this matter concludes. ]
MOTION:Mike UriegasSECOND:Valerie RubulcabaTHAT THE COMMISSIONERS COURT APPROVE :
Removal of the ADVERTISING Sign (Saenz Bail Bonds) at the Carrizo Springs Golf Course and begin advertising for County Sign[ custom pylon sign ] tenant’s as presented . MOTION CARRIED.
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2.PERSONNEL & POLICY, contd.,
2.17APPROVED:HIRING – PART TIME SUMMER YOUTH EMPLOYEES
[RE:--ADVISORY: preferably enrolled in college or college-bound ]
MOTION:Mike UriegasSECOND:Valerie RubulcabaTHAT THE COMMISSIONERS COURT APPROVE :
HIRING of part-time Summer Youth Employees,one(1) per precinct, 29 hours ; can be replaced at intervals, as necessary. MOTION CARRIED.
2.18NON-ACTION ITEM :HIRING – ONE PART-TIME EMPLOYEE FOR ROAD & BRIDGE PCT. 2
[RE:--ADVISORY: (need to) clarify at budget time, ie., permanent P/T, temporary P/T and P/T = 1 slot ]NO MOTION PRESENTED.
2.19APPROVED: (subject to) LEASE – ASHERTON SKATE PARK AND ASHERTON RECREATION CENTER
[RE:--error in property description to clarify language; can place both projects in one(1) Lease; correct Landlord and Tenant names ]
MOTION:Mike UriegasSECOND:Alonso CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
LEASE for the Asherton Skate Park and Asherton Recreation Center…subject to corrections as presented. MOTION CARRIED. *attachment(s)
2.20NON-ACTION ITEM: SELECTION OF BEST VALUE QUOTE FOR SCANNING/INDEXING OF OLD BIRTH RECORDS TO PDF FILES, USB FLASH DRIVE AND APPROVE PAYMENT FROM COUNTY CLERKS RECORDS MANAGEMENT FUNDS.
[RE:--County Clerk w/request to consider as non-action, perhaps revisit at later date; still waiting for a third quote and also considering to utilize current system and scan records in-house ] NO MOTION PRESENTED.
2.21TABLED: CHANGE ORDER [PROPOSAL] TO PERFORM CASTELLAW ROAD CULVERT IMPROVEMENT PROJECT
[RE:--ADVISORY: are there enough monies to do this project now? If not, recommend ‘no action’ today/ consider slow pace if (we want) to protect tax rate. Dan Hejl to review cash flow schedule and report back ] NO MOTION PRESENTED.
2.22APPROVED: AUTHORIZE HEJL, LEE & ASSOCIATES, INC. TO COORDINATE W/COUNTY STAFF ON ADVERTISING AND BIDDING DIAMOND H PHASE II ROAD & DRAINAGE IMPROVEMENTS PROJECT.
[RE:--this is a dual project ]
MOTION:Valerie RubulcabaSECOND:Juan CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
To AUTHORIZE Hejl, Lee & Associates Inc. to coordinate [w/county staff] advertising, bidding for the Diamond H Phase II Road & Drainage
Improvement Project as presented.MOTION CARRIED.*attachment
2.23APPROVED:CHANGE ORDER NO. 2 – COURTHOUSE RESTORATION PROJECT
MOTION:Valerie RubulcabaSECOND:Alonso CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
CHANGE ORDER NO. 2 ($22,764.70) for the Dimmit County Courthouse Preservation project (to be charged to the contingency allowance, no contact amount increase) as presented . MOTION CARRIED. *attachment
2.24APPROVED:RESOLUTION NO. – TDHCA HOME PROGRAM
[RE:--decent housing and suitable living environment for persons of low/moderate income ]
MOTION:Mike UriegasSECOND:Juan CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
RESOLUTION NO. –submission of an application to the Texas Department of Housing & Community Affairs for the HOME Program, Reservation System; [authorizing the County Judge to act as Chief Administrative Office in all matters pertaining to the county’s participation in the HOME Program AND designate $40,000.00 of county funds as cash reserves to facilitate administration of the program and cover costs prior to reimbursement by TDHCA or costs determined ineligible for reimbursement . MOTION CARRIED. *attachment
2.25APPROVED:OPEN “FUELMAN” ACCOUNT FOR DIESEL VEHICLES.
MOTION:Juan CarmonaSECOND:Alonso CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
to Open account with “Fuelman” [HEB FOOD STORE] for county diesel vehicles as presented. MOTION CARRIED.
2.26APPROVED:TRAVEL REQUEST(s) – COUNTY JUDGE, COUNTY COMMISSIONERS
MOTION:Alonso CarmonaSECOND:Juan CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
TRAVEL requests/expenses for County Judge Francisco G. Ponce, County Commissionrs-Mike Uriegas, Alonso G. Carmona, Juan R. Carmona and Valerie Rubulcabato attend : County & District Clerks Association of Texas Awards Banquet (for County Clerk of The Year Nominee : Mario Z. Garcia) in Corpus Christi, TX on June 22, 2016 as presented . MOTION CARRIED. *attachment(s)
3.L A W E N F O R C E M E N T
3.1APPROVED:ADVERTISE FOR RAW FOOD SUPPLIER – COUNTY JAIL
MOTION:Juan CarmonaSECOND:Valerie RublcabaTHAT THE COMMISSIONERS COURT APPROVE :
Advertise [for Bids] for Raw Food Supplier for the County Jail as presented.MOTION CARRIED.
3.2JAIL STATUS
[RE:--Inmate pop. : 21 Locals + 68 Federal = 89 …patrolling of FmRd 2367 for Commodities Distribution day (1x Month, 3rd Friday each Month);give 3-day notice to Sheriff Dept. for request ] NO MOTION PRESENTED.
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4.GRANTS & PLANNING / REGULATORY COMPLIANCE DEPARTMENTS
4.1APPROVED:AWARD QUOTE FOR STAGE AREA – COUNTY PARK
MOTION:Juan CarmonaSECOND:Alonso CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
To Award QUOTE for the Stage Area Project at Joaquin Salgado County Park to F J CONSTRUCTION ($27,500/Eagle Pass,TX) as presented.
MOTION CARRIED.*attachment(s)
4.2STATUS REPORT(s)
[from Eloy Rodriguez : --J Koch Roof at Storage Bldg.---Big Wells Skate Park completion on Friday (May 27)—starting roof at the “Annex”—sewer line for new Fire Station—leaks, again, at Rodeo &Conference Center—to regroup plans for Soccer Fields—all Water Systems in good operations ]
MOTION:Valerie RubulcabaSECOND:Mike UriegasTHAT THE COMMISSIONERS COURT APPROVE :
Status REPORTS for G&P , Regulatory Compliance Offices as presented .MOTION CARRIED.
5.F I N A N C I A L
5.1APPROVED:BUDGET ADJUSTMENT NO. 14 – ROAD & BRIDGE PCT. 3
MOTION:Valerie RubulcabaSECOND:Juan CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
BUDGET ADJUSTMENT NO. 3 ($10,000.00) for Road & Bridge Pct. 3 as presented .MOTION CARRIED.*attachment
5.2APPROVED:FINANCIAL REPORT – COUNTY AUDITOR
MOTION:Alonso CarmonaSECOND:Mike UriegasTHAT THE COMMISSIONERS COURT APPROVE :
Financial REPORT for Month of April 2016 from County Auditor Carlos Peredaas presented.
Discussion:--Current Taxes at $7.7 M (projected $6.2) mostly from SupplementsMOTION CARRIED.*attachment
5.3APPROVED:COUNTY PAYROLL REPORT
MOTION:Mike UriegasSECOND:Valerie RubulcabaTHAT THE COMMISSIONERS COURT APPROVE :
County PAYROLL Report for periods: 05/06/16, 05/20/16 as presented .MOTION CARRIED.
5.4APPROVED:LIST OF CLAIMS
MOTION:Juan CarmonaSECOND:Mike UriegasTHAT THE COMMISSIONERS COURT APPROVE :
List of CLAIMS as presented .MOTION CARRIED.*attachment
5.5APPROVED:CLAIM DOCKET
MOTION:Alonso CarmonaSECOND:Valerie RubulcabaTHAT THE COMMISSIONERS COURT APPROVE :
GENERAL FUND docket ($86,954.09, the PUBLIC SAFETY FACILITIES docket ($400.38, the CO’s-14 docket ($161,419.00 and TZONE docket
($580,283.99) as presented.
ABSTAIN :Francisco G. Ponce[from any/all claims for Michael Ponce, Ponce family-related]
Juan Carmona, Alonso Carmona[from any/all claims for Marina Carmona; Carmona family-related]
Discussion:-- deduct $155.95 (County Judge –Quill Corp.)—Rubulcava Paving Co (claim) :no relation to Commsr. Pct. 4
MOTION CARRIED.*attachment(s)
MOTION:Mike UriegasSECOND:Valerie RubulcabaTHAT THE COMMISSIONERS COURT APPROVE :
GRANTS & PLANNING docket ($1,220.97), TX DOT CETRZ GRANT docket ($580,283.55) . MOTION CARRIED.*attachment(s)
MOTION:Valerie RubulcabaSECOND:Juan CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
LAW LIBRARY docket ($42,595.50) ,RCDS/COUNTY CLERK docket ($1,938.57, UTILITIES FUND docket ($14,458.38) as presented.
MOTION CARRIED.*attachment(s)
MOTION:Juan CarmonaSECOND:Mike UriegasTHAT THE COMMISSIONERS COURT APPROVE :
TECHNOLOGY FUND docket ($6,995.00) as presented.MOTION CARRIED.*attachment
JOINT AGENDA ITEMS :
ADDENDUM:
3.LAW ENFORCEMENT
3.3APPROVAL TO DISBURSE MANAGEMENT AND ADMINISTRATION FUNDS AWARDED THRU OPSG15 TO INDIVIDUALS
6.EXECUTIVE SESSION[ 12:56 PM ]
7.RECONVENE IN OPEN SESSION[ 1:37 PM ]
Discussion/ RE :--- the issue of what to do w/ funds ($17,000) remaining from the Grant
MOTION:Juan CarmonaSECOND:Alonso CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
The following rates, per persons : $ 2.50:Celina Rodriguez – Border Star Administrative Assistant
2.50:Marivel Avila – County Auditor Assistant
1.25:Nancy Avila – County Treasurer Assistant
1.25:Erik Torres – County Treasurer Assistant
For disbursing the Management and Administration Funds awarded thru OPSG15 as presented. MOTION CARRIED.
8.ADJOURNMENT
MOTION:Alonso CarmonaSECOND:Mike UriegasTHAT THE COMMISSIONERS COURT APPROVE :
To Adjourn Meeting [ 1:42 PM ].MOTION CARRIED.
APPROVED: ______ATTEST:______
FRANCISCO G. PONCE, COUNTY JUDGE MARIO Z. GARCIA, COUNTY CLERK
MAY 23, 2016REGULAR SESSIONPAGE : 4 OF 4