COMMISSIONERS COURT MAY 2015 TERM
ON THIS THE 26TH DAY OF MAY 2015, BEING A ONE DAY AFTER THE FOURTH MONDAY OF THE MONTH, THE HONORABLE DIMMIT COUNTY COMMISSIONERS COURT CONVENED IN REGULAR SESSION, WITH MEMBERS PRESENT TO-WIT :
FRANCISCO G. PONCE
COUNTY JUDGE
MIKE URIEGAS* ALONSO G. CARMONA
COMMISSIONER PCT. 1 COMMISSIONER PCT. 2
VALERIE RUBALCABA
MARIO Z GARCIA COMMISSIONER PCT. 4
COUNTY CLERK & EX-OFFICIO CLERK
OF COMMISSIONERS COURT
VISITORS SIGNED-IN:Richie Griffin Mary E. Sandoval Joe Koch Sonia Guerrero Luciano Quintanilla Juan Oyervides, Jr. Paul Seydel
Norma Carrillo Maricela Gonzalez Jose Calzada Sergio Vela Daniel M. Gonzalez Ernest Flores III Eloy F. Rodriguez, Sr.
Ruth A. Ceniseros CarlosPereda
OTHER VISITORS:Robert Tijerina Juan Aguilera
§ THE FOLLOWING SUBJECTS DISCUSSED, CONSIDERED, PASSED OR ADOPTED TO-WIT : §
1.A D M I N I S T R A T I V E
1.1CALL MEETING TO ORDE1.2ROLL CALL1.3PLEDGE OF ALLEGIANCE/SALUTE TO THE TEXAS FLAG
County Judge Francisco G. Ponce Called the Meeting to Order [10:00 am]; County Clerk Mario Z. Garcia conducted Roll Call of Court Members
w/ a quorum present and the absence of Commissioner Juan R. Carmona so duly noted for the record. *Commissioner Mike Uriegasnot present for Roll Call but did appear; to join Meetingat 11:00 am. Court Members led the Pledge of Allegiance and Salute to The Texas Flag.
1.4PUBLIC COMMENT
a)Alonso Carmona-Commsr. Pct. 2, RE:--has started moving out of Pct. 2 Office; not much to salvage
b)Valerie Rubulcaba-Commsr. Pct. 4, RE:--most of all Diamond H RD asphalt washed away
1.5APPROVED:MINUTES OF REGULAR MEETING – MAY 11, 2015
MOTION:Valerie RubalcabaSECOND:Alonso CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
Minutes of Regular Meeting held on May 11, 2015 as presented .MOTION CARRIED.
2.P E R S O N N E L & P O L I C Y
2.1APPROVAL OF BONDS
MOTION:Alonso CarmonaSECOND:Valerie RubulcabaTHAT THE COMMISSIONERS COURT APPROVE :
Bond for : Nancy Avila-Assistant County Treasurer and Peace Officers: Reymundo Balderas and Jonathon D. Saldaña as presented .
MOTION CARRIED.
2.2APPROVED:STATUS REPORT – DATA CONVERSION, DATA ENTRY FOR JP COURTS
[RE:--JP Pct. 1-Sonia Guerreroaddressed court members w/status, i.e., conversion from Hill Country to Intech not completed; were 5-months behind at time of converting and no timeline available for a completion date—will keep Commissioners Court informed of developments ]
MOTION:Alonso CarmonaSECOND:Valerie RubalcabaTHAT THE COMMISSIONERS COURT APPROVE :
Report on JP Monthly Reports, Data Conversion Completion and Data Entry of Citations and Old Cases as presented. MOTION CARRIED.
2.3APPROVED:MONTHLY REPORT – DIMMIT COUNTY VOLUNTEER FIRE DEPARTMENT
MOTION:Alonso CarmonaSECOND:Valerie RubalcabaTHAT THE COMMISSIONERS COURT APPROVE :
Report for Month of April 2015 from Battalion Chief-Juan Oyervides, Jr. for Dimmit County VFD. *MOTION CARRIED.*attachment
2.4APPROVED:MONTHLY REPORT – DISTRICT CLERK
MOTION:Valerie RubalcabaSECOND:Alonso CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
Report for Month of April 2015 from District Clerk-MaricelaGonzalez as presented.MOTION CARRIED.*attachment
2.5APPROVED:MONTHLY REPORT – COUNTY CLERK
MOTION:Valerie RubalcabaSECOND:Alonso CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
Report for Month of April 2015 from County Clerk-Mario Z Garcia as presented .MOTION CARRIED.*attachment
2.6TABLED:MONTHLY REPORT – COUNTY TREASURER
[RE:--County Treasurer not able to be present; Report timely submitted]
MOTION:Alonso CarmonaSECOND:Valerie RubalcabaTHAT THE COMMISSIONERS COURT APPROVE :
To TABLE this Item.MOTION CARRIED.*attachment
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2.7APPROVED:MONTHLY REPORT(s) – COUNTY COMMISSIONERS
MOTION:Alonso CarmonaSECOND:Valerie RubalcabaTHAT THE COMMISSIONERS COURT APPROVE :
Report(s) for Month of April 2015 from County Commissioners Pct. 1: Mike Uriegas, Pct. 2: Alonso Carmona, Pct. 3: Juan Carmona and Pct. 4 :
Valerie Rubalcaba as presented.MOTION CARRIED.*attachment(s)
2.8APPROVED:MAINTENANCE AGREEMENT – ASCO and ROAD & BRIDGE PCT. 3
MOTION:Valerie RubalcabaSECOND:Alonso CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
Maintenance Agreement between ASCO and Road & Bridge Pct. 3 as presented .
Discussion:--(Court Advisory): for all road & bridge pcts.MOTION CARRIED.*attachment
2.9APPROVED:HIRING – COUNTY AUDITOR’S OFFICE
MOTION:Alonso CarmonaSECOND:Valerie RubalcabaTHAT THE COMMISSIONERS COURT APPROVE :
Hiring of Krystal Zamora as temporary Full-Time Clerk in the County Auditor’s Office, effective: May 11, 2015 .MOTION CARRIED.
2.10TABLED:REQUEST FROM TOM FLETCHER FOR WAIVER OF PENALTIES&INTERESTS(Total:$1,255.47)FROM THE OFFICE OF THE COUNTY TAX ASSESSOR COLLECTOR
[RE:--Mr. Fletcher not present to make presentation of this request]
MOTION:Valerie RubalcabaSECOND:Alonso CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
To TABLE this Item.MOTION CARRIED.
2.11DENIED :REQUEST FROM LIQUIDITY SOLUTIONS, INC INTEREST TO PURCHASE UNDISPUTED CLAIM ON GASFRAC
ENERGY SERVICES FROM THE OFFICE OF COUNTY TAX ASSESSOR COLLECTOR
[RE:--this is a bankruptcy case; company wants to buy claim at a discount. Advisory: a high risk, recommendation not to sell ]
MOTION:Valerie RubulcabaSECOND:Alonso CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
To DENY Request, i.e., not to sell the undisputed Claim as presented .MOTION CARRIED.
2.12APPROVED:CONTRACT – AT & T –PRIVATE LAN
[RE:-- to “speed-up” Internet Service at Sheriff Dept.; includes Probation Dept. ]
MOTION:Alonso CarmonaSECOND:Valerie RubalcabaTHAT THE COMMISSIONERS COURT APPROVE :
Contract with AT & T LAN (AT&T Switched Ethernet Service) as presented .MOTION CARRIED.*attachment
2.13APPROVED:LEASE AGREEMENT - CHAMBER OF COMMERCE USE OF RODEO ARENA & FAIRGROUNDS
MOTION:Alonso CarmonaSECOND:Valerie RubalcabaTHAT THE COMMISSIONERS COURT APPROVE :
Lease Agreement for Chamber of Commerce use the Rodeo Arena & Fairgrounds for the 3rd Annual Cancer Walk and BBQ Cook Off, October 24, 2015, as presented .
MOTION CARRIED.*attachment
2.14NON-ACTION ITEM :CONSIDER BUYING BIG WELLS A METAL BUILDING INSTEAD OF PAYING $10,000 TO MOVE THE BIG WELLS
CITY HALL (to new location)
[RE:--consider constructing the building for less expense—Advisory: modify Agreement, with quote and funds as a NEXT AGENDA ITEM ]
NO MOTION PRESENTED.
2.15APPROVED:PLAN OF FINANCE – ESTRADA*HINOJOSA INVESTMENT BANKERS
[RE:--Robert Tijerinaw/explanation of sources/uses for county projects totaling $9,990,000; and today only approving publication of ]
MOTION:Valerie RubalcabaSECOND:Alonso CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
Plan of Finance to issue one or more series of certificates of obligations, authorizing county staff, bond counsel and financial advisor to proceed with such financing and approving other matters incident and related thereto, as presented. MOTION CARRIED. *attachment
2.16APPROVED:RESOLUTION NO. –PUBLICATION OF NOTICE OF INTENTION TO ISSUE CERTIFICATES OF OBLIGATION
MOTION:Alonso CarmonaSECOND:Valerie RubalcabaTHAT THE COMMISSIONERS COURT APPROVE :
Resolution NO. –authorizing and approving publication of notice of intention to issue one or more series of certificates of obligation and
Providing for other matters in connection therewith, as presented .MOTION CARRIED.*attachment
(* Commissioner Mike Uriegas arrives/present at Meeting to-date, @11:00 am)
2.17NON-ACTION ITEM : UPDATE COURT ON STATUS OF ASHERTON RECREATIONAL CENTER
[RE:--Joe Koch, RE: bonding company is in Houston; office closed due to flooding, anticipate to have Bond within next 24 hours; can start on building by end of week---building will sit 3’feet higher from ground level ] NO MOTION PRESENTED.
2.18APPROVED:1) PRESENTATION OF PROPOSED FURNITURE FOR RODEO ARENA, 2) DESIGNEES TO MAKE SELECTIONS
[RE:--Jose Calzadafor Architectura, SA addressed court members w/sample pictures of office furniture for Offices; Court Advisory : best for someone(s) to visit Showroom to make better selection ]
MOTION:Mike UriegasSECOND:Valerie RubalcabaTHAT THE COMMISSIONERS COURT APPROVE :
Presentation (office furniture) from Jose Calzada and designate Extension Agent-Richie Griffinand Commissioner Valerie Rubalcaba to visit the Furniture Showroom in Austin, TX to help analyze/for final selections to furnish the Rodeo & Conference Center building, as presented .
MOTION CARRIED.*attachment
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2.19NON-ACTION ITEM :UPDATE COURT ON SITE ISSUES FOR THE COURTHOUSE “ANNEX” PROJECT
[RE:--Jose Calzada for Architectura, SA addressed court members, i.e., all issues w/City approved/resolved; testing water pressure,
Piers going to be installed 30’ft down ]NO MOTION PRESENTED.
2.20APPROVED: AWARD BID – CONTRACT FOR AUDIO VISUSAL SYSTEM PACKAGE FOR RODEO ARENA & CONFERENCE CENTER
[RE:--Bid(s) opened on 05/11/2015 ]
MOTION:Alonso CarmonaSECOND:Valerie RubalcabaTHAT THE COMMISSIONERS COURT APPROVE :
To Award Bid and Contract for Audio Visual Systems Package to Ford Audio Video Ssytem, LLC for $150,300.00 for the Rodeo Arena and
Conference Center as presented.MOTION CARRIED.
2.21APPROVED:AWARD BID – CONTRACT FOR INFORMATION TECHNOLOGY FOR RODEO ARENA & CONFERENCE CENTER
[RE:--Bid(s) opened on 05/11/2015
MOTION:Mike UriegasSECOND:Valerie RubalcabaTHAT THE COMMISSIONERS COURT APPROVE :
To Award Bid and Contract for Information Technology Package to Kiwix Technology Services (Sun Valley, CA) for $139,708.63 for the Rodeo Arena and Conference Center as presented . MOTION CARRIED.
2.22APPROVED:TRAVEL REQUEST – COUNTY AUDITOR
MOTION:Mike UriegasSECOND:Alonso CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
Travel request/expenses for County Auditor Carlos Peredato attend : Investment Training, June 8-9-10, 2015 in San Antonio, TX as presented.
MOTION CARRIED.*attachment
2.23APPROVED:TRAVEL REQUEST – EXTENSION AGENT
MOTION:Mike UriegasSECOND:Valerie RubalcabaTHAT THE COMMISSIONERS COURT APPROVE :
Travel request/expenses for Ag Extension Agent Richie Griffin to attend : 2015 State Texas County Agricultural Agents Association Meeting,
July 17-18-19-20-21-22, in Corpus Christi, TX as presented.MOTION CARRIED.*attachment
3.L A W E N F O R C E M E N T
3.1APPROVED:SELECTED STAFF STATUS FROM PART-TIME TO FULL-TIME
MOTION:Mike UriegasSECOND:Valerie RubalcabaTHAT THE COMMISSIONERS COURT APPROVE :
To change Medical Assistant and Dispatchers from Part-Time to Full-Time status due to Obama Care as presented.
Discussion:--budgeted, no change in salaries. New : from 8 P/T now to 4 F/TMOTION CARREID.
3.2APPROVED:TRAVEL REQUEST – CHIEF DEPUTY
MOTION:Mike UriegasSECOND:Valerie RubalcabaTHAT THE COMMISSIONERS COURT APPROVE :
Travel request/expenses for Chief Deputy Luciano Quintanilla to attend : Texas Chief Deputies Association 2015 Annual Training and
Conference, June 9-10-11-12 in Kerrville, TX as presented.MOTION CARRIED.*attachment
3.3APPROVED:TRAVEL REQUEST – SHERIFF
MOTION:Mike UriegasSECOND:Valerie RubalcabaTHAT THE COMMISSIONERS COURT APPROVE :
Travel request/expenses for Sheriff Marion Boyd to attend :137th Annual Sheriff’s Association of Texas, July 17-18-19-20-21, in San Antonio, TX
MOTION CARRIED.*attachment
3.4JAIL STATUS
[RE:--Inmate pop. @ 79 Federal + 14 Local = 93—new windows at Jail, A/C improved ]NO MOTION PRESENTED.
4.GRANTS & PLANNING / REGULATORY COMPLIANCE DEPARTMENTS
4.1APPROVED:PURCHASE TRUCK FOR SANITATION DEPARTMENT
[RE:--to replace the one (truck) involved in accident ]
MOTION:Mike UriegasSECOND:Valerie RubalcabaTHAT THE COMMISSIONERS COURT APPROVE :
Purchase of a 2015 Ford F-750 XL regular cabTruck for the Sanitation Department as presented. MOTION CARRIED.*attachment
4.2APPROVED:DUMPSTER DEPOSIT FEE REDUCTION – SANITATION DEPARTMENT
[RE:--due to dip in customers related to oil activity ]
MOTION:Alonso CarmonaSECOND:Valerie RubalcabaTHAT THE COMMISSIONERS COURT APPROVE :
To reduce the Dumpster Deposit Fee for Residential Accounts to $50.00 as presented .MOTION CARRIED.
4.3APPROVED:SEPTIC SYSTEM CLAIM TO INSURANCE – HOUSING PROGRAM RESIDENCE, CATARINA, TX
[RE:--house built 3-yrs ago in Housing Project Program, problems w/septic system constant. Quote to repair/replace: $4,800 ]
MOTION:Mike UriegasSECOND:Alonso CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
To submit Claim to County Insurance for Septic Systems repair at the Odem Bustos residence in Catarina, TX as presented .
MOTION CARRIED.
4.4STATUS REPORT
[RE:--Ernest Flores attended Meeting in Austin w/State Historical Commission—power at Commodities Building : all connections complete but no meter as of 5/21/15—big dips on basketball court floor—NEXT AGENDA ITEM: purchase new Front Loader—to paint Water Tower at
EspantosaSubdivision ]NO MOTION PRESENTED.
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5.F I N A N C I A L
5.1APPROVED:FINANCIAL REPORT – COUNTY AUDITOR
MOTION:Alonso CarmonaSECOND:Valerie RubalcabaTHAT THE COMMISSIONERS COURT APPROVE :
Financial Report for Month of April 2015 from County Auditor-Carlos Peredaas presented. MOTION CARRIED.*attachment
5.2APPROVED:BUDGET ADJUSTMENT NO. 10 – SHERIFF DEPARTMENT
MOTION:Mike UriegasSECOND:Alonso CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
Budget Adjustment NO. 10 for transfer within Sheriff’s Dept. ($10,000) as presented .MOTION CARRIED.*attachment
5.3APPROVED:BUDGET ADJUSTMENT NO. 9 – COUNTY TREASURER
MOTIONMike UriegasSECOND:Alonso CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
Budget Adjustment NO. 9 for transfer within County Treasurer Dept. ($1,500) as presented. MOTION CARRIED.*attachment
5.4APPROVED:COUNTY PAYROLL
MOTION:Alonso CarmonaSECOND:Valerie RubalcabaTHAT THE COMMISSIONERS COURT APPROVE :
County Payroll for periods: 5/08/15, 5/22/15 and EmplyeeVac-Comp-Sick Hours Report. MOTION CARRIED.
5.5APPROVED:CLAIMS
MOTION;Alonso CarmonaSECOND:Mike UriegasTHAT THE COMMISSIONERS COURT APPROVE :
Claims as presented.MOTION CARRIED.*attachment
5.6APPROVED:CLAIM DOCKET
MOTION:Mike UriegasSECOND:Valerie RubalcabaTHAT THE COMMISSIONERS COURT APPROVE :
General Fund docket ($134,818.60), the Law Library docket ($1,262.00), the Operation Stonegarden Grant docket ($54,500.00), the
CO’13 docket ($49,291.00) and TXDOT CETRZ Grant docket ($9,540.00) as presented.MOTION CARRIED.*attachment(s)
MOTION:Alonso CarmonaSECOND:Mike UriegasTHAT THE COMMISSIONERS COURT APPROVE :
Utilities Fund docket ($9,563.38) and DC Payroll Fund docket ($60,128.27) as presented. MOTION CARRIED.*attachment(s)
MOTION:Alonso CarmonaSECOND:Valerie RubalcabaTHAT THE COMMISSIONERS COURT APPROVE :
O.S.A.S. docket ($550.00) as presented.MOTION CARRIED.*attachment
6.EXECUTIVE SESSIONNON-ACTION ITEM.
7.RECONVENE IN OPEN SESSIONNON-ACTION ITEM.
8.A D J O U R N M E N T
MOTION:Alonso CarmonaSECOND:Valerie RubalcabaTHAT THE COMMISSIONERS COURT APPROVE :
To Adjourn Meeting [12:03 pm ].MOTION CARRIED.
APPROVED:
______
FRANCISCO G. PONCE, COUNTY JUDGE
ATTEST:
______
MARIO Z. GARCIA, COUNTY CLERK
MAY 26, 2015REGULAR SESSIONPAGE : 4 OF 4