Session of June 16 , 2015

Page 1 of 21

COMMISSIONERS COURT DOCKET

June 16, 2015

REGULARSESSION

THE STATE OF TEXAS

COUNTY OF MONTGOMERY

BE IT REMEMBERED that on this the16thday ofJune, 2015, the Honorable Commissioners Court of Montgomery County, Texas, was duly convened in a RegularSession in the Commissioners Courtroom of the Alan B. Sadler Commissioners Court Building, 501 North Thompson, Conroe, Texas, with the following members of the Court present:

County JudgeCraig Doyal

Commissioner, Precinct 1Mike Meador

Commissioner, Precinct 2 Charlie Riley

Commissioner, Precinct 4 Jim Clark

Also County Clerk’s OfficeAmber Twiddy

ABSENT –

Commissioner, Precinct 3 James Noack

INVOCATION GIVEN BYa member of the audience.

THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA RECITED.

THE PLEDGE OF ALLEGIANCE TO THE TEXAS STATE FLAG RECITED.

1.COMMISSIONERS COURT AGENDA APPROVED.

Motion by CommissionerMeador, seconded by CommissionerRiley, to approve Commissioners Court Agenda for discussion and necessary action. Motion carried.

2.MINUTES APPROVED – COUNTY CLERK

Motion by Commissioner Riley, seconded by Commissioner Meador, to approve the Minutes from Regular Session of Commissioners Court dated June 1, 2015. Motion carried.

AGENDA ITEM 8D3 TO CONSIDER AND APPROVE A CONTRACT WITH WORXTIME WAS MOVED TO OPEN SESSION. SEE MOTION 24 FOR COURT ACTION.

3.CONSENT AGENDA APPROVED - AGENDA ITEMS 8A-L

Motion by Commissioner Riley, seconded by Commissioner Meador, to unanimously approve all actions, items, resolutions and authorizations shown on the Consent Agenda and County Judge is appointed and authorized to sign any contracts, approvals and other documents in connection with any items shown on the Consent Agenda, with the exception of Agenda Item 8D3 which was moved to the open agenda, as follows:

COUNTY AUDITOR – AGENDA ITEMS8A1-3

A1.PAYMENT OF ACCOUNTS APPROVED, as submitted by the County Auditor.

A2.BUDGET AMENDMENTSFY 2015 APPROVED:

  1. Various Departments: To recognize and allocate revenue from Auction Proceeds and transfer positions to different departments as approved M3/06.01.15.
  1. 221st District Court: To adjust line items.
  1. Commissioner Precinct 1: To adjust line items.
  1. Commissioner Precinct 3: To adjust line items and recognize and allocate revenue.
  1. Commissioner Precinct 4: To recognize and allocate revenue from Auction Proceeds as approved M25/05.04.15, recognize and allocate Rental Fee revenue and adjust line items.
  1. Constable Precinct 1: To recognize and allocate revenue.
  1. Constable Precinct 2& 5522-Constable 2 Forfeiture: To recognize and allocate revenue
  1. 5532-Constable Precinct 3Forfeiture: To recognize and allocate revenue.
  1. County Attorney: To adjust line items.
  1. County Attorney Title IVE Grant: To correct adjustment to unemployment Completed 04.21.15 and transfer funds for Title IV-E grant for County Attorney for QTR ending 03/31/2015.
  1. Court Reporter Service Fund: To recognize and allocate revenue.
  1. Custodial Services: To adjust line items.
  1. District Attorney: To transfer funds for two VPN Tokens and adjust line items.
  1. Drug Court: To recognize revenue and adjust line items.
  1. DWI Court: To recognize revenue and adjust line items.
  1. Human Resources: To adjust line items.
  1. JP Technology fund: To allocate revenue.
  1. Juvenile Probation – Detention: To correct carryover No. 7 and adjust restricted lines.
  1. LIRAP – Local Initiat Grant: To recognize and allocate FY 15 Grant Agreement with TCEQ for LIRAP Local Initiative Project M18/06.01.15.
  1. Memorial Library: To recognize and allocate revenue for the General Gift Account and for the Genealogy/Ron Jackson Gift Account.
  1. Sheriff: To recognize and allocate revenue and adjust line items.
  1. Sheriff – Auto Theft: To correct BA to recognize and allocate revenue from auction proceeds, sale of LPR systems, and sale of scrap metal.
  1. Sheriff – OCDETF – Blood 103 Jump St: To set up S.O. OCDETF – Blood 103 Jump St M5/06.01.15.
  1. Tax Assessor/Collector: To adjust line items.
  1. Treasurer: To fund purchase of VPN token.

A3.POSITION CHANGES APPROVED for Commissioner Precinct 3 as follows:

  • Close Positions:

6142-8317-1

6142-4810-1

6147-2503-2

6147-2510-7

  • Open Positions:

6142-4810-2 ($48,672.00 Salary)

6142-3404-1 ($55,973.00 Salary)

6147-5503-1 ($41,285.00 Salary)

6147-5503-2 ($41,285.00 Salary)

  • Transfer the following:

$42,598.40 from 6142-8317-1 to 6142-4810-2.

$48,672.00 from 6142-4810-1 to 6142-3404-1.

$31,500.04 from 6147-2503-2 to 6147-5503-1.

$35,900.02 from 6147-2510-7 to 6147-5503-2.

These positions will be funded from 614.7340,effective June 20, 2015.

TAX ASSESSOR/COLLECTOR – AGENDA ITEM8B1

B1.MONTHLY TAX COLLECTION REPORT ACCEPTED for month ending May 31, 2015.

PURCHASING – AGENDA ITEMS 8C1-16

C1.ADVERTISING APPROVED for the following bids/proposals:

  1. Traffic Signal Poles Painting – Various Departments – Project 2015-0040.
  1. RFP – Laser Printing of County Tax Statements and Related Reports – Tax Office – Project 2015-0041.
  1. RFP – Forensics Lab Solution Needs Assessment – Various Departments – Project 2015-0037.
  1. Lawn Maintenance Services – Building Maintenance – Project 2015-0042.
  1. RFP – Customer Credit Card Payment Service – Tax Office – Project 2015-0026.

C2.ACTION TAKEN on bid(s) and/or contract(s):

  1. Rejected and Re-Advertise – Additional Concrete Road Repair for existing roads and replacing concrete curbs – Various Departments – 2015-0035.

C3.RENEWALS AWARDED:

  1. P.O. 2012279 to AT&T MOBILITY NATIONAL ACCOUNTS, LLC for hardware, software and services for wireless voice, data, pagers and mobile satellite voice, expires 04/12/15 – Various Departments – (Exercising the third of three renewal options; DIR Contract #DIR-SDD-1777 and add amendments 1 and 2 per amendments on file, renewal effective 04/13/15).
  1. P.O. 2014662 to THE BODE TECHNOLOGY GROUP, INC. for DNA Testing, expires 07/31/15 – Various Departments (Exercising the first of five renewal options.)
  1. P.O. 2015048 to SORENSON FORENSICS, LLC for DNA Testing, expires 07/31/15 – Various Departments (Exercising the first of five renewal options).
  1. P.O. 2010566 to ROGUE WASTE RECOVERY & ENVIRONMENTAL, INC. for Automotive Recyclables Disposal Service, expires 07/08/15 – Various Departments (Exercising the fifth of five renewal options; add changes per letter on file).
  1. P.O. 2012461 to SHERWIN WILLIAMS for paint and miscellaneous supplies – pick-up and delivery, expires 07/29/15 – Various Departments (Exercising the third of five renewal options).
  1. P.O. 2014079 to SOFTWARE HOUSE INTERNATIONAL, INC. for products and related services, expires 08/15/15 – Various Departments (Exercising the second of three renewal options; DIR Contract #DIR-SDD-2503 and add Amendments 1 through 3 and Appendix C-Pricing index).
  1. P.O. 2014134 to SOFTWARE HOUSE INTERNATIONAL, INC. for products and related services, expires 08/20/15 – Various Departments (Exercising the second of three renewal options; DIR Contract #DIR-SDD-2500 and add amendments 1 and 2.)
  1. P.O. 2009576 to HARRIS COUNTY, TEXAS/FUND 1000 for Interlocal Agreement with Harris County for Montgomery County’s access to the Harris County Radio System Infrastructure as a part of the 800MHZ Regional Radio System, expires 08/16/15 – Various Departments (Ongoing Contract).
  1. P.O. 2012462 to COBURN’S SUPPLY CO. INC. for polyethylene corrugated pipe, expires 08/30/15 – Various Departments (Exercising the third of five renewal options).
  1. P.O. 2014459 to FUTURE COM, LTD for Products and Related Services, expires 08/09/15 – Various Departments (Exercising the third of three renewal options; add amendments 2 and 3).
  1. P.O. 2014665 to TRI-TECH FORENSICS, INC. for Crime Lab Supplies, expires 08/10/15 – Various Departments (Exercising the first of five renewal options).
  1. P.O. 2014666 to LYNN PEAVEY COMPANY for Crime Lab Supplies, expires, 08/10/15 – Various Departments – (Exercising the first of five renewal options).
  1. P.O. 2014667 to ARROWHEAD SCIENTIFIC, INC. for Crime Lab Supplies, expires, 08/10/15 – Various Departments (Exercising the first of five renewal options; add item per letter on file).
  1. P.O. 2014587 to INDEPENDENT HARDWARE, INC. for All Purpose Locks/Miscellaneous Supplies, expires 08/12/15 – Various Departments (Exercising the second of five renewal options).
  1. P.O. 2011394 to ONE SOURCE TOXICOLOGY for Drug/Alcohol Screening Services, expires 06/09/15 – Various Departments (Month-to-Month effective 06/10/15 pending outcome of current proposal).

C4.CHANGE ORDERS APPROVED:

  1. Change Order #1 (P.O. 2015080) to JOSEPH M SANTOPETRO, ARCHITECT for an architectural fee increase from $97,125.00 to $126,057.52 for Architectural Services for New Sheriff’s Substation located in Spring, TX – Purchasing.
  1. Change Order #3 (P.O. 2014162) to MILLER UNIFORMS & EMBLEMS, INC. to add additional items to the contract for new uniforms – Various Law Enforcement.
  1. Change Order #11 (P.O. 2007099) to MOTOROLA SOLUTIONS to cancel month to month for radio equipment effective 06/16/15 – Various Departments.

C5.DISCRETIONARY EXEMPTIONS APPROVED:

  1. TEXAS DEPARTMENT OF INFORMATION RESOURCES (DIR) AND CDW GOVERNMENT, LLC to utilize the contract for Products and related services, Contract #DIR-TSO-2661 – Various Departments §271.083(b).
  1. JOHN C. HOLZWARTH for On-Call Transportation Engineering Services – Various Precincts §262.024(a)(4).
  1. RICHARD LUIKENS GOLF SERVICES for Sports Field construction consultation – Precinct 4 §262.024(a)(4).
  1. MATTHEW BENDER & COMPANY dba LEXIS NEXIS MATTHEW BENDER FOR LEXIS-NEXIS® MATHEW BENDER® SHEPHARD’S® MICHIE™ GOULD PUBLICATIONS™ ANDERSON PUBLISHING®, MEALY’S AND FLP PRODUCTS/CD’S/BOOKS/PUBLICATIONS – Various Departments §262.024 (a)(7)(B).
  1. HEREFORD, LYNCH, SELLARS & KIRKHAM for External Auditor Services in the amount of $47,500.00 to be effective 07/01/15 – County Auditor §262.024(a)(4).

C6.REQUEST APPROVED to utilize the contract with ADAPCO, INC. for grounds maintenance equipment, irrigation parts, supplies and installation through the Interlocal Agreement with BuyBoard, Contract #447-14 – Various Departments.

C7.REQUEST APPROVED to utilize the contract with MOTOROLA SOLUTIONS, INC. for radio communications/emergency response & mobile interoperability equipment through the Interlocal Agreement with H-GAC, Contract #RA05-15 – Various Departments.

C8.REQUEST APPROVED to rename permission to advertise previously approved in Commissioners Court on 05/04/15 as follows:

From: RFP/Q Transitional Housing Operations – MCCD – Project 2015-0034

To: RFP Transitional Housing Operations – MCCD – Project 2015-0034.

C9.REQUEST APPROVED to rename permission to advertise previously approved in Commissioners Court on 06/01/15 as follows:

From: Lease and Development of +/-0.49 acres parcel Airport property – Lone Star Executive Airport – Project 2015-0038.

To: RFP Lease and Development of +/-0.49 acres parcel Airport property – Lone Star Executive Airport – Project 2015-0038.

C10.REQUEST ACKNOWLEDGED to utilize the contract with COBAN TECHNOLOGIES, INC. for Law Enforcement Speed Detection & Video Equipment through the Interlocal Agreement with H-GAC Contract #EF04-15 previously submitted to Commissioners Court on 06/01/15 – Various Departments.

C11.LIST APPROVED of miscellaneous items for the next online auction – Various Departments.

C12.REQUEST APPROVED to utilize the contract with SAM PACK’S FIVE STAR FORD for vehicles/heavy duty trucks, options/repairs, service and labor through the Interlocal Agreement with BuyBoard, Contract #430-13 and the purchase of one 2015 F-250 Extended Cab Utility Body Truck in the amount of $29,856.68 – Various Departments/Precinct 3.

C13.PURCHASE APPROVED of one 2015 Chevrolet Impala LS LTD 1WF19 from Caldwell Country Chevrolet through the Interlocal Agreement with BuyBoard, Contract #430-13, in the amount of $20,212.00 – Sheriff’s Office.

C14.REQUEST APPROVED to declare miscellaneous items as salvage – Various Departments.

C15.REQUEST APPROVED to utilize the contract with SIDDON-MARTIN EMERGENCY GROUP for fire apparatus (repair parts and repair labor) through the Interlocal Agreement with BuyBoard, contract #399-12 – Various Departments.

C16.REQUEST APPROVED to accept the name change of PESTMASTER SERVICES OF N HOUSTON to ECOSOURCE PEST CONTROL, INC. dba PESTMASTER SERVICES OF N HOUSTON – Various Departments.

RISK MANAGEMENT – AGENDA ITEMS 8D1-4

D1. PAYMENT ACKNOWLEDGED and recorded into the minutes to Kustom Werx Autobody in the amount of $3,297.64 in reference to Claim #A-15-0053. DOL 05/05/2015.

D2.CHANGES, ADDITIONS AND RELEASES APPROVED for the following:

BONDNAME/DEPTAMOUNTACTION

61389010Jones, Christopher/ Const PCT 5$5,000Renew/Cont Cert

15487168Bates, Kevin/ Fire Marshal $5,000Renew/Cont Cert

15486578Burlin, George Scott/Fire Marshal $5,000Renew/Cont Cert

15324973Seals, Mark/ Const PCT 4 $5,000Renew/Cont Cert

24790741Kennelly, Brad/ Const PCT 3 $5,000Renew/Cont Cert

61732223Cook, Dana/Tax Assessor $50,000Renew/Cont Cert

61732176Henderson, Jodell/Tax Assessor $50,000Renew/Cont Cert

62050750Bohanon, Kelley/Tax Assessor Rider/Job Title Chg

61237986Knox, Timothy J. /Const PCT 4 $5,000Reserve/Cont Cert

D3.AGENDA ITEM 8D3 TO CONSIDER AND APPROVE A CONTRACT WITH WORXTIME WAS MOVED TO OPEN SESSION. SEE MOTION 24 FOR COURT ACTION.

D4.AMENDMENT APPROVED to The Montgomery County Employee Benefit Plan Document Leave of Absence Provisions Pursuant to the Texas Constitution Article 3, Sec 52(E.) for Law Enforcement Officials.

COMMISSIONERS – AGENDA ITEMS8E1-3

E1.PRECINCT 1

  1. USE AGREEMENT APPROVED for The Terry May BBQ Benefit taking place on June 20, 2015 at Gene Campbell Sports Park.
  1. ANNUAL FINANCIAL STATEMENT ACCEPTED for Montgomery County Emergency Service District No.1 with FY ending September 30, 2014.
  1. ANNUAL FINANCIAL STATEMENT ACCEPTED for Montgomery County Emergency Service District No.2 with FY ending September 30, 2014.

E2.PRECINCT 2

  1. ANNUAL FINANCIAL STATEMENT ACCEPTED for Montgomery County Emergency Service District No.10 with FY ending December 31, 2014.

E3.PRECINCT 4

  1. USE AGREEMENT APPROVED with Splendora Youth Football League to use the football fields at Tram Road Park from June 1, 2015-December 31, 2015.
  1. USE AGREEMENT APPROVED with East Montgomery County Sports Association to use the Football Fields at Bull Sallas Park from July 1, 2015-December 31, 2015.

COMMISSIONERS – COUNTY ENGINEER – AGENDA ITEMS 8F1-4

F1.PRECINCT 1

  1. FINAL PLAT APPROVED for TWA; 1.501 acres; Timothy Cude Survey, A-12.

F2.PRECINCT 2

  1. REQUEST APPROVED from Suddenlink Communications to install a Fiber Line in the right of way of Coe Lane.
  1. REQUEST APPROVED from Suddenlink Communications to install a Fiber Line in the right of way of Egypt Lane.
  1. PETITION APPROVED to accept Shannon Circle and Christiana Drive into the County Road Maintenance System upon finding of Prescriptive Rights based on public use.
  1. FINAL PLAT APPROVED for Woodforest, Section 58; 6.080 acres; Thomas Curry Survey, A-136.
  1. FINAL PLAT APPROVED for Woodtrace, Section 5-A Amending Plat; 14.172 acres; B.B.B. & C.R.R. Co. Survey, A-111.

F3.PRECINCT 3

  1. STREETS ACCEPTED INTO THE ONE YEAR MAINTENANCE PERIOD in Birnham Woods Drive Reserves; 2,012.65 Bridge, 1,000.00 linear feet.
  1. REQUEST APPROVED from AT&T Texas to install a Fiber Optic Line in the Right of Conroe Huffsmith Road.
  1. REQUEST APPROVED from AT&T Texas to install a Fiber Optic Line in the right of way of Carraway Lane.
  1. REQUEST APPROVED from Level 3 Communications to install a buried HDPE innerduct and Fiber Optic Line within the right of way of Grogan’s Mill.
  1. FINAL PLAT APPROVED for Watermark at Harmony; 12.9178 acres; Montgomery County School Land Survey, A-351.
  1. FINAL PLAT APPROVED for The Woodlands Metro Center, Section 77; 16.281 acres; John Taylor Survey, A-547; James Stephens Survey, A-536; Walker County School Land Survey, A-599; Montgomery County School Land Survey, A-350.
  1. FINAL PLAT APPROVED for Northgrove, Section 6; 125.37 acres; Joseph Miller Survey, A-27.
  1. REQUEST APPROVED from Centerpoint Energy, Gas Facilities to install a 2-inch gas line within the right of way of Sawdust Road.

F4.PRECINCT 4

  1. REQUEST APPROVED from Gulf South Pipeline to install a 30-inch pipe line in the right of way of West Parkway Drive.
  1. REQUEST APPROVED from Centerpoint Energy Gas Facilities to install a gas service line in the right of way of White Oak Drive.
  1. PUBLIC HEARING DATE SET for July 14, 2015 to establish a 45 MPH Speed Limit on Gulf Coast Road between FM 1314 and Southern Pines Road.
  1. FINAL PLAT APPROVED for Forest Trace, Section One; 20.277 acres; William B. Bridges Survey, A-73.
  1. FINAL PLAT APPROVED for The Woodlands Trade Center, Section 10; 11.753 acres; James McCambridge Survey, A-390.
  1. STREETS ACCEPTED INTO THE COUNTY ROAD MAINTENANCE SYSTEM in Auburn Trails, Section 11; Mary Owens Survey, A-405. The bond could not be released due to incorrect subdivision name.

ENVIRONMENTAL HEALTH – AGENDA ITEM8G1

G1.VARIANCE REQUEST APPROVED to install an aerobic on-site system in the 100-year floodplain at 511 South Pine Circle, Pinehurst, Texas 77362.

COUNTY JUDGE – AGENDA ITEM 8H1

H1.POSITION CHANGES APPROVED for the following:

  • Close position 407-8341-1(includes a $23,055.24 vehicle stipend)
  • Open Position 510-8342-1
  • Transfer salary and benefits of $94,710.84 (includes a $13,055.24 vehicle stipend) from position 407-8341-1 to position 510-8342-1.

The remaining balance for 407-8341-1(10,000.03) is to be returned to the general fund. This will be effective June 20, 2015.

COUNTY ATTORNEY – REAL PROPERTY - AGENDA ITEMS 8I1-3

I1.PRECINCT 1

  1. PARTIAL RELEASE OF ASSESSMENT LIEN APPROVED and CHECK RECEIVED for Lot 22, Kleimann Estates, Section II in the amount of $1,000.00. Check forwarded to Auditor for further processing.
  1. ORDER APPROVED to authorize Notice of Public Hearing under §232.009 (C-1) for Partial Revision to Lots 7 and 8, Block 10 of Point Aquarius, Section 1, to be known as Gentry Replat No. 2 to be heard on July 28, 2015. Owners of all lots within 200 feet of the subdivision lots which are the subject of the replat will be provided written notice. The written notice of the Gentry Replat No. 2 along with the “Notice of Public Hearing” will be posted continuously on the Montgomery County website beginning as soon as practicable but no later than 30 days prior to July 28, 2015 and lasting until one day following the public hearing on the replat.

I2.PRECINCT 2

  1. DONATION DEED ACCEPTED from Lipar Group, Inc. to the County for a 3.596 acre tract more or less, located in the David Thomas Survey, A-550 being a section of Old Conroe-Magnolia Road (60 Foot Right of Way). County Judge is appointed Special Commissioner to sign for acceptance of the Donation Deed.

I3.PRECINCT 3

  1. AGREEMENT APPROVED to authorize placement of improvements within right-of-way of Nursery Road between Montgomery County and Tecno Properties.

COUNTY ATTORNEY – MENTAL HEALTH TREATMENT FACILITY – AGENDA ITEMS

8J1-2

J1.MONTHLY PERFORMANCE INDICATOR REPORT ACCEPTED for March 2015 as recommended by MCMHTF Advisory Board.

J2.RESOLUTION APPROVED to request that the Texas Department of State Health Services increase the contract for Montgomery County Mental Health Treatment Facility by 5% for the biennium beginning September 1, 2015.

DISTRICT CLERK – AGENDA ITEM 8K1

K1.DEPUTATIONS APPROVED for the following:

  1. Alex Martin, Deputy District Clerk
  1. Tom Hollingsworth, Deputy District Clerk
  1. Kelly Hamilton, Deputy District Clerk

As per Deputations on file

LONE STAR EXECUTIVE AIRPORT – AGENDA ITEM 8L1

L1.AUTHORIZATION APPROVED for the County Judge to join in a letter from the Airport Advisory Board to Robinson Aviation, Inc. regarding the proposed staffing reduction at the Lone Star Executive Airport Air Traffic Control Tower.

Motion carried.

END OF CONSENT AGENDA

AGENDA ITEMS 20B1 AND 20B2 WERE MOVED UP ON THE AGENDA.

AGENDA ITEM 20B1 – PRESENTATION BY CHAIRMAN BRUCE TOUGH

BRUCE TOUGH CHAIRMAN OF THE WOODLANDS TOWNSHIP READ A RESOLUTION FROM THE TOWNSHIP IN SUPPORT A REVISED ROAD IMPROVEMENT PLAN AND CALLING A NOVEMBER 2015 ROAD BOND ELECTION.

AGENDA ITEM 20B2 – PRESENTATION BY MAYOR JIM KUYKENDALL, OAK RIDGE NORTH

JIM KUYKENDALL MAYOR OF OAK RIDGE NORTH ALSO READ A RESOLUTION IN SUPPORT OF A REVISED ROAD IMPROVEMENT PLAN AND CALLING FOR A NOVEMBER 2015 ROAD BOND ELECTION.